Staples Motley School Board Minutes

CHOOL BOARD MEETING #2

Monday, August 15, 2016, 7:00 p.m. 

Motley Media Center

MINUTES

Call to Order

The meeting was called to order with Freeman, Hoemberg, Lund, Longbella and DiGiovanni present (comprising a quorum). Also present were Supt. Klamm; Business Manager, Marci Lord; Principals Johnson, Schmidt and Halverson; Buildings & Grounds Supervisor, LeRoy Peterson; Curriculum Coordinator, Cindy Swenson; Community Ed Coordinator, Kevin Roline; SMEA Rep, Bernadette Hogan; and several other staff and community members. The Pledge of Allegiance was recited.

Motion by Lund, seconded by Longbella, to adopt the agenda, noting the deletions and addendums. Motion Carried

Recognize Public - Chair Freeman thanked everyone for attending

School/Community Forum

a. CIPA - Internet Safety Policy (School Districts are required to offer a time for parents to discuss and ask questions regarding technology and the Internet Safety Policy.) No questions or discussion. 

Consent Agenda:

Motion by Longbella, seconded by Freeman, to approve the Consent Agenda as presented. Motion Carried.

Finance Items 

Ms. Lord presented the Financial Report with is available in the District Office. 

Motion by Longbella, seconded by DiGiovanni, to approve the Financial Report and Authorization to Pay Vouchers. MC MF

Motion by Lund, second by DiGiovanni, to approve the Long Term Facilities Plan. Motion Carried.

It was noted that the plan can be modified or adjusted after it is submitted. 

Motion by Freeman, second by Lund, to approve the Purchase of Services Agreement for School Nurse Consulting between Staples-Motley and Janet Mattson; $4,400. Motion Carried. 

This will provide guidance on school procedures and reporting for our new school nurse. 

Personnel

Motion by Hoemberg, seconded by Longbella, to approve the retirement request of Gwen Landis. Motion Carried. 

Motion by Lund, seconded by DiGiovanni, to approve the 2016-2017 contract for Hallie Bergeson; Elem. SSW; MA Step 1.  Motion Carried.

Motion by Longbella, second by Freeman, to approve the 2016-2017 contract for Deb Meyer; Elem. Enrichment teacher; MA Step 1. Motion Carried. 

Motion by Longbella, seconded by Freeman, to approve the 2016-2017 contract for Victoria Serich; Elem. Receptionist; GR 8.  Motion Carried

Motion by Lund, seconded by Freeman, to approve the 2016-2017 contract for Lori Nienow; HS Receptionist; AD/Com. Ed. Secretary; GR 7  Motion Carried.

Motion by Longbella, seconded by Lund, to accept the resignation of Sarah Steinkopf from Staples School Readiness. Motion Carried. 

Motion by Freeman, seconded by Lund, to approve the 2016-2017 contract for Sarah Steinkopf; Kindergarten; 7BA  Motion Carried. 

Motion by Longbella, seconded by Hoemberg, to approve the 2016-2017 contract for Roseanne Rivers; Staples School Readiness Teacher; .87 FTE; BA Step 1  Motion Carried.

Motion by Longbella, seconded by Lund, to approve the 2016-2017 contract for Cory Asfeld; Elem. PE; BA Step 1  Motion Carried. 

Policies and Curriculum

Motion by Longbella, seconded by DiGiovanni, to adopt Policy #810 Unmanned Aerial Vehicles / Drones. Motion Carried. 

Presentation of the 2015-2016 QComp Annual Report (no action needed)

Motion by Lund, seconded by Freeman, to approve the 2016-2017 High School, Middle School and Elementary Student Handbooks. Motion Carried. 

Motion by Longbella, seconded by Hoemberg, to approve the Application for Dissolution of Boys Hockey Cooperative Sponsorship with WDC, S-M, NYM, Sebeka, and Verndale. Motion Carried

Motion by Lund, seconded by DiGiovanni, to approve the Application for Boys Hockey Cooperative Sponsorship of W-DC, S-M, NYM, Verndale, Sebeka and Henning for the 2016-2017 School Year.  Motion Carried. 

Reports by Principals, Superintendent, Buildings & Grounds, and SMEA

Adjourn Regular Meeting

Motion by DiGiovanni, seconded by Hoemberg, to adjourn the regular meeting and move to Closed Session. Motion Carried. 

Reconvene in 

Closed Session to Review Superintendent’s Evaluation

Motion by Lund, seconded by Hoemberg, to call the Closed Session to Order. Motion Carried 

Adjournment

Motion by Lund, second by Hoemberg, to adjourn the Closed Session. Motion Carried

Complete minutes are available at: www.isd2170.k12.mn.us

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SCHOOL BOARD WORK SESSION MEETING #3

Monday, September 12, 2016, 7:00 p.m. 

High School Media Center

MINUTES

Call the 

Work Session to order

The meeting was called to order with Longbella, Winkels, Freeman, Hoemberg and Lund present (comprising a quorum).  Also attending were Supt. Klamm; Business Manager, Lord; Principal Schmidt;  Activities Director, VanOverbeke; SMEA Rep, Brand; CE Coordinator, Roline and several community members. 

Motion by Longbella, seconded by Winkels, to adopt the agenda as presented.  Motion Carried.

Updates

Enrollment

District enrollment was at 1,152 on 9-12-16 which was down three (3) from the same date in 2015-2016. 

Class size

Class sizes grades K-5 range from 17 -  23.   

Transportation

Transportation is running well. Two Paraprofessionals rode the shuttles between Motley and Staples for the first week; a few minor adjustments will be needed.   

Personnel

Several staff are on variances for the 2016-2017 school year: Joy Rippentrop; Jeremiah Piepkorn; Laurie Trout; Clay Houselog (1 hour); Cathy Evans (1 hour). New staff have been invited to attend the Sept. 19 Board Meeting. 

Facility Study  

Now that the buildings are reconfigured, the district needs to look at the adequacy of our buildings to make sure they are fitting the needs of students.  The first step will be the district student mapping project. The Strategic Planning Committee will then be re-engaged along with representatives from the PTC groups. September will be a month of planning and begin moving ahead in October. 

Activity and Gate Fee Discussion

Supt. Klamm proposed that staff be given free passes for all home games - this is not a money matter, but a way to get staff to attend more events in our community.  Students like to see their teachers attending their games and events. 

Longbella indicated that this proposal may not be good for public perception when families who are paying athletic fees still have to pay to attend events.   This is something for the Board to think about and bring up at a future meeting.  

Season Passes were also discussed and can be obtained at the HS office  or at the ticket gate. Family Season Passes extend to immediate family only. 

Board Discussion 

• A new coordinator for the Adventures program has been hired (Jenny Cushing). Kevin Roline is overseeing the program and is working toward a “pre-pay” goal. 

• Eligibility - VanOverbeke and Schmidt clarified the policy. Academic failing lists are run every two weeks. A student athlete is first put on probation; then suspended from play until passing grades are obtained; following that - the season can end for a student.  

The AD keeps track of the list and serves as the bridge between teachers and coaches;  they are willing to work with students.

It was clarified that if a student is on the list for a subject, they may get their grade up to passing, but can then remain on the list for another failing grade. 

This policy has been in place and enforced for the past 4+ years. 

•Gradebook - Family Access 

The expectation is that gradebooks are up to date, realizing that some classes such as Lit. and college classes take longer to grade. 

If parents see that their child’s grades are not up to date they should contact the teacher then the Principal.

HS Students can access their own grades.

Adjournment

Motion by Winkels, seconded by Longbella, to adjourn the meeting at 8:25 p.m.

Motion Carried.

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