Public Notices September 14, 2017
Minutes
Todd County Board of Commissioners
August 1, 2017
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 1st day of August, 2017 at 9:00 a.m. The meeting was called to order by Chairperson Erickson. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.
Approval of Agenda
On motion by Kneisl and seconded by Becker, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented.
Consent Agenda
On motion by Neumann and seconded by Kneisl, the following motions and resolutions were introduced and adopted by unanimous vote:
To approve the Commissioner’s Meeting Minutes for July 18, 2017 as presented.
To approve a one-day Dance License for American Legion #417 Oscar Jacobson Post (Little Sauk Legion) to be held on August 19th, 2017 at the parking lot of the Legion at 16268 County 50, Long Prairie, MN.
To approve a 1-Day Temporary On Sale Liquor License for American Legion #417 Oscar Jacobson Post (Little Sauk Legion) for August 19, 2017 at 16268 County 50, Long Prairie, MN.
Auditor-Treasurer
On motion by Becker and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 46612 through 46715 in the amount of $88,535.13.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 512845 through 512875 in the amount of $25,919.99 and Warrants number 700943 through 701097 in the amount of $222,256.12.
On motion by Becker and seconded by Kneisl the following resolution was introduced and adopted by unanimous vote:
RESOLUTION FOR A PUBLIC LAND
AUCTION OF TAX-
FORFEITED PARCELS IN TODD COUNTY
WHEREAS: Tax-Forfeited Parcels in Todd County have been reappraised and classified as provided by M.S. 282.01, and will be offered for sale by the Todd County Auditor/Treasurer at a public auction.
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners do hereby approve said land auction to commence at 10:00 a.m. on the 21st day of August, 2017. The Todd County Auditor/Treasurer is hereby directed to publish a notice of the upcoming land auction as provided by law.
BE IT FURTHER RESOLVED, that the terms of sale are as follows:
All property is sold for cash or check only, no payment plans will be offered and full payment is due on the date of sale.
A charge of $25 will be made for each State Deed issued.
A charge of $46 will be made to record the State Deed.
State Deed Tax on the amount of purchase will be collected. (0.0033 x purchase price or minimum of $1.65)
A $50 fee for well certificate, if applicable, will be collected.
A Tax Forfeiture Administration fee of $250.00 will be collected.
A 3% Assurance Fund charge will be made (as per M. S. 284.28, Subd. 8).
BE IT FURTHER RESOLVED, that Tax-Forfeited Parcels will be offered for sale subject to liens, existing roads, easements and leases, if any, and any special assessments canceled at forfeiture may be reassessed by the municipalities after the sale.
Ditch Inspector
On motion by Becker and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To acknowledge receipts of a Hold Harmless Agreement to install a private crossing on CD32 from Brian Mick, Fawn Lake Twp Section 33.
On motion by Kneisl and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:
HOLD HARMLESS AGREEMENT -
PRIVATE CROSSING - COUNTY DITCH 18
WHEREAS, Kimberly Stach is requesting to replace a bridge crossing with a 30” culvert on parcel 13-0033100 in Iona Twp, section 34. The project will be done by Doug Freie, and will be done at his own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and;
WHEREAS, an onsite inspection has been done; a Wetland Application has been submitted to the TEP, and;
WHEREAS, applicant is allowed to install a 30” culvert crossing to replace an existing bridge. The County Ditch 18 Maintenance Project is currently in progress. This culvert will be placed at the excavated ditch bottom elevation.
NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Kimberly Stach to replace an existing bridge crossing which is located on her property. The new crossing will be a 30” culvert. The project will be done by Doug Freie and will be at his own expense.
On motion by Neumann and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
HOLD HARMLESS AGREEMENT –
PRIVATE CROSSING – COUNTY DITCH 33
WHEREAS, Ken Hayes is requesting to install a 36” culvert on parcel 15-0028000 in Leslie Twp, section 24. The project will be done at his own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and;
WHEREAS, a Wetland Application has been submitted to the TEP, and;
WHEREAS, applicant is allowed to install a 36” culvert crossing. The culvert will be installed at original ditch bottom elevation.
NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Ken Hayes to install a private culvert crossing on his own property at his own expense.
Planning and Zoning
On motion by Kircher and seconded by Becker, the following resolution was introduced and adopted by unanimous vote:
ADOPTION OF M.S. 272.162 RESTRICTIONS ON PROPERTY SPLITS AND SUBDIVISIONS
WHEREAS, a split or subdivision of a parcel of land is defined as a separation of an area, parcel or tract of land that is less than a whole parcel, as identified in the current year tax lists, into two or more parcels; and
WHEREAS, M.S. 272.162, if adopted by resolution of the governing body, requires that all splits, or subdivisions of a current tax parcel of land outside of city limits be approved by the designated county planning official covering land under their jurisdiction before the transfer or split request can be recorded; and
WHEREAS, in Todd County the designated planning official would be the Planning & Zoning Office.
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby choose to adopt the provisions established in M.S. 272.162 and officially adopt M.S. 272.162 as a requirement for splitting of current tax parcels for property under their jurisdiction and control effective January 1, 2018.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To authorize acceptance and appropriate use of FY18 Riparian Protection Aid funds totaling $113,583.
On motion by Neumann and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve accepting the bid for $10,610.93 for the Chevy Equinox LT AWD from Phillip’s Repairables and proceed with purchasing of the vehicle for use in the SWCD Division.
Health & Human Services
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the request for Todd County Health & Human Services to recruit and hire an Eligibility Worker to fill the position left vacant by the resignation of Neva Volkman.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the request for Todd County Health & Human Services to create a Relative Search position in the Family Services Unit.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the request for Todd County Health & Human Services to recruit and hire for the Relative Search Position in the Family Services Unit.
Clifton Larson Allen
Sarah Utsch, CPA, Manager from Clifton Larson Allen presented the report of findings of the Audit of the Year Ending December 31, 2016 for the Commissioner’s review.
Auditor-Treasurer’s Report
The Auditor-Treasurer gave an update regarding the upcoming Forfeited Land Auction, Internship completion, ISD 2759 tax file conversion progress, a new election equipment grant, and 2018 County Program Aid certifications.
Commissioner’s Report
The Commissioners reported on the meetings that they had attended.
Coordinator’s Report
The Coordinator reported on the meetings attended and projects in-progress including status of current recruitments, Supervisor training, upcoming department head evaluations and a Sauk River Watershed report provided to the Commissioners for their review.
Adjourn
Chairperson Erickson recessed the meeting until August 15, 2017.
COMMISSIONERS WARRANTS
Vendor Name $ Amount
CENTRAL APPLICA-
TORS INC $8,050.88
CENTRAL TODD CTY.
CARE CENTER 3,528.74
CORBIN PICKAR EXC
INC 20,000.00
EPIPHANY COMMUNITY
SERVICES 2,125.00
JOHNSON CONTROLS 2,456.94
MCCC, MI33 5,532.33
MN INDEPENDENT
PETROLEUM SERVICE 5,673.50
MORRISON CO PUBLIC
HEALTH SERV 5,342.57
NOSKA PLUMBING &
HEATING INC 3,847.12
TURNKEY/THREE
SQUARE MARKET 3,178.89
94 Payments less
than $2,000 28,799.16
Total $88,535.13
HEALTH & HUMAN
SERVICES WARRANTS
Vendor Name $ Amount
DHS - ANOKA METRO
RTC - 412 $111,416.00
DHS - FINANCIAL
MANAGEMENT 2,437.46
DHS - MSOP- MN SEX
OFFENDER PROG. 5,550.00
DHS - SWIFT 23,064.34
IMPACT TECHNOLOGY 2,750.00
PEOPLES EXPRESS INC 5,099.76
PERISH/ALAN 2,199.86
RURAL MN CEP INC 13,479.40
SCHULLER FAMILY
FUNERAL HOMES -
WADENA 4,250.00
TODD COUNTY AUD./
TREASURER 15,096.10
145 Payments less
than $2,000 36,913.20
Total $222,256.12
Vendor Name $ Amount
MID MINNESOTA
DRUG TESTING INC 4,325.00
NORTHERN PINES
MENTAL HLTH CTR 2,584.49
VILLAGE RANCH INC 6,750.00
Payments less
than $2,000 12,260.50
Total 25,919.99
On a motion by Neumann and seconded by Kneisl, the preceding minutes of the County Board meeting held August 1, 2017 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on August 15, 2017.
Witness my hand and seal:
Rodney Erickson,
Todd County Board
Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
37pnc
Minutes
Todd County Board of Commissioners
August 15, 2017
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 15th day of August, 2017 at 9:00 a.m. The meeting was called to order by Chairperson Erickson. The meeting was opened with the Pledge of Allegiance. All Commissioners were present with Commissioner Kircher absent.
Approval of Agenda
On motion by Becker and second by Neumann, the following motion was introduced and adopted by unanimous vote. To approve the agenda with the removal of item 4.3 Whole Farm Education Foundation and 5.4 Auditor-Treasurer Policies and Procedures and the addition of Setting Elected Official Salaries by Sept. 30 discussion to the Commissioner’s Reports.
Consent Agenda
On motion by Neumann and seconded by Kneisl, the following motions and resolutions were introduced and adopted by unanimous vote:
To approve the Commissioner’s Meeting Minutes for August 1, 2017 as presented.
To approve a one year Full On Sale and Sunday Liquor License for the Long Prairie Country Club at the address of 406 6th Street SE, Long Prairie, MN in Long Prairie Township effective October 1, 2017 through March 31, 2018 which replaces their current Club On Sale and Sunday Liquor License in effect.
Auditor-Treasurer
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the July 2017 Auditor Warrants number 229908 through 230131 in the amount of $1,772,106.80.
On motion by Becker and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 46716 through 46827 in the amount of $63,688.80.
On motion by Kneisl and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 512876 through 512944 in the amount of $95,496.26.
Assessor
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the abatement request for parcel 15-7003104 and remove from the 2017 tax roll.
Public Works
On motion by Kneisl and seconded by Becker, the following resolution was introduced and adopted by unanimous vote:
FINAL PAYMENT
AUTHORIZATION – 2016 HARTFORD BRIDGE CONTRACT
WHEREAS, the contract with Robert R. Schroeder Construction, Inc. for the 2016 Hartford Bridge Contract known as SAP 077-599-064 located on 290th Street in Hartford Township, has in all things been completed, and;
WHEREAS, construction work on this contract was scheduled and completed in 2016 with the value of the total work certified being $616,692.44, and;
WHEREAS, partial payments amounting to $584,836.79 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $31,828.65 still remains to be paid to Robert R. Schroeder Construction, Inc.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.
On motion by Neumann and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
FINAL PAYMENT
AUTHORIZATION -
2017 HSIP STRIPING CONTRACT
WHEREAS, the contract with Century Fence Company for the 2017 HSIP Striping Contract known as SP 077-070-008 (Ground-In Wet Reflective Striping) has in all things been completed, and;
WHEREAS, construction work on this contract was scheduled and completed in 2017 with the value of the total work certified being $89,332.05 and;
WHEREAS, partial payments amounting to $84,865.45 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $4,466.60 still remains to be paid to Century Fence Company.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.
On motion by Becker and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve out of state travel for Linus Koval to compete in 2017 Wisconsin Snow Plow Rodeo.
On motion by Neumann and seconded by Becker, the following resolution was introduced and adopted by unanimous vote:
FOR AGREEMENT
TO STATE
TRANSPORTATION FUND – LOCAL BRIDGE REPLACEMENT
PROGRAM GRANT TERMS AND
CONDITIONS
(SAP 077-601-021)
WHEREAS, Todd County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 77536; and
WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and
WHEREAS, the amount of the grant has been determined to be $216,131.50 by reason of the lowest responsible bid.
NOW, THEREFORE BE IT RESOLVED, be it resolved that Todd County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.
On motion by Becker and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:
STATE OF
MINNESOTA - LOCAL ROAD IMPROVEMENT PROGRAM
TODD COUNTY
ROAD 83 PROJECT RECOMMENDATION
WHEREAS, Minnesota Counties can apply for funding support for transportation infrastructure projects on local roads as part of the Minnesota Department of Transportation’s Local Road Improvement Program which has approximately $25.3 million in bond funds available for constructing or reconstructing local roads in 2018, 2019 or 2020, and;
WHEREAS, funding may be requested for projects that will reduce traffic crashes on rural County State Aid Highways and County Roads that have regional significance or for the local share of a trunk highway project, and;
WHEREAS, the Todd County Public Works Department recommends that the following project be submitted for State of Minnesota Local Road Improvement Program Funding in Fiscal Year 2020:
County Road 83 - from Trunk Highway 10 to County State Aid Highway 34 (County Line), and;
WHEREAS, this project is not currently listed on the Todd County Public Works Department Proposed Five Year Construction Plan but it is considered a high priority for funding consideration due to the current overall condition of the road and its regional significance due to the existence of Lakewood Health System Hospital being located along the road.
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does herby support the recommendation of the Public Works Department for submitting a State of Minnesota Local Road Improvement Program Funding Application for a Fiscal Year 2020 Project located on County Road 83 from Trunk Highway 10 to County State Aid Highway 34 (County Line).
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To accept Tony Wettstein’s retirement effective December 31, 2017.
On motion by Becker and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To authorize the recruitment for a full time mechanic in the Public Works Department.
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve hiring Erik Gregersen as a Heavy Equipment Operator at Grade 7, Step A, $19.34 per hour.
On motion by Becker and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
FINAL PAYMENT
AUTHORIZATION – STAPLES DEPOT
RESTORATION
PROJECT
WHEREAS, the contract with Alliance Building Corporation for the Staples Depot Restoration Project known as SP 077-595-001 has in all things been completed, and;
WHEREAS, construction work on this contract started in 2015 and completed in 2017 with the value of the total work certified being $465,637.14 and;
WHEREAS, partial payments amounting to $483,053.28 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $17,416.14 is owed from Alliance Building Corporation in order to final out this contract.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorizes final payment as specified.
Soil & Water
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve signing of letters of support for services provided for Hagen Gamradt and Ethan Dahl for support during 2017.
Planning & Zoning
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To extend the period to complete final platting for Maple Hill, Pine Island Cove, and First Addition to Ivan Addition until November 7, 2017.
On motion by Neumann and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve Johnson BBL Legacy Preliminary Plat without conditions on parcel 03-0082200.
Sheriff’s Office
On motion by Becker and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Kandace Christianson as a Full-time Jailor Dispatcher effective July 21, 2017.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve to post in-house and potentially advertise for a Full-time Jailor/Dispatcher.
Facilities
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To not authorize the renewal of the contract with Rhonda’s Cleaning Service.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the recruitment of one full time custodian position.
Administration
On motion by Kneisl and seconded by Becker, the following motion was introduced and adopted by unanimous vote: To approve adopting the AFSCME Health and Human Services Local Union #3128 Labor Agreement effective August 15, 2017.
Auditor-Treasurer’s Report
The Auditor-Treasurer had no activities to report.
Commissioner’s Report
The Commissioners reported on the meetings that they had attended. Discussion was held regarding the request to set the elected official’s salaries by September 30 for 2018 Preliminary Budget preparations.
Coordinator’s Report
The Coordinator reported on the meetings attended and projects in-progress including health insurance proposals and union negotiations upcoming.
Adjourn
On motion by Neumann and seconded by Becker, the meeting was adjourned for the month of August 2017.
AUDITOR’S WARRANTS
Vendor Name $ Amount
BIG BIRCH LAKE
ASSOCIATION $3,233.01
CENTURY FENCE CO. 84,865.45
GALLAGHER BENEFIT
SERVICES INC 2,400.00
TRI CITY PAVING INC 474,996.86
WADENA SWCD 5,000.00
WIDSETH SMITH
NOLTING INC 3,476.47
25 Payments less
than $2,000 8,688.00
AMERICAN HERITAGE
BANK 23,122.11
CITY OF EAGLE BEND 20,000.00
COMMISSIONER OF
TRANSPORTATION 33,834.24
COMPUTER PROS 14,587.00
FLEET SERVICES/
WEX BANK 5,053.92
GENE-O’S CS REST LLC 5,194.85
GOULD/RHONDA M 2,834.00
LONG PRAIRIE OIL CO 4,203.29
MN DEPT OF FINANCE 7,438.50
PICTOMETRY 34,330.17
Prairie Lakes Muni.
Solid Waste Auth 74,141.67
UPDATE BUILDING
SUPPLIES LLC 26,347.32
US BANK 46,657.50
ZIEGLER INC 163,320.00
31 Payments less
than $2,000 12,019.50
BIG BIRCH LAKE
ASSOCIATION 3,945.94
CARD SERVICES
COBORNS 2,259.41
COMMISS. OF FINANCE 2,898.00
FLETCHER/DYLAN &
SARA 14,801.50
GUSTAFSON/JEAN M 9,381.74
MINNESOTA POWER &
LIGHT 12,963.61
PETERS LAW OFFICE,
P.A. 5,495.00
RESOURCE TRAINING
AND SOLUTIONS 235,320.50
STAPLES ADVANTAGE 2,648.80
TODD CO AUD-TREAS 6,655.00
WATERGUARDS, LLC 18,615.00
WONDERLICH/SCOTT A 5,650.50
43 Payments less
than $2,000 17,320.92
AMERICAN HERITAGE 10,130.53
CITY OF LONG PRAIRIE 86,600.59
LONG PRAIRIE OIL CO 3,321.10
MORRISON COUNTY 31,050.50
SCEPANIAK INC/
WILLIAM D 19,396.01
STEP 4,957.25
STRUCTURAL
SPECIALTIES INC 18,557.49
TRAFFIC MARKING
SERV. INC 7,419.63
VERIZON 3,024.68
VOYANT COMM., LLC 3,516.31
28 Payments less
than $2,000 14,861.93
ANOKA CO GOV’T
CENTER 14,956.75
NORTHERN SALT INC. 2,903.25
NUSS TRUCK & EQUIP 110,646.50
SCHOOL DISTRICT 213 7,628.66
SCHOOL DISTRICT 2753 3,377.25
SCHOOL DISTRICT 787 4,067.93
TOWN OF GORDON 4,020.52
TOWN OF STAPLES 2,172.81
TOWN OF TURTLE
CREEK 2,664.79
TOWN OF WARD 3,319.87
TOWN OF WEST UNION 2,107.97
44 Payments less
than $2,000 17,704.70
Total $1,772,106.80
COMMISSIONERS WARRANTS
Vendor Name $ Amount
APPLIED CONCEPTS
INC $2,526.90
CENTRACARE CLINIC-
LONG PRAIRIE 5,710.12
CENTRAL APPLICATORS
INC 8,633.25
DAKOTA WHOLESALE
TIRE 2,971.00
STAPLES WORLD 2,166.28
WIDSETH SMITH
NOLTING INC 8,865.50
WOLF RIDGE ELC 3,105.00
WOLTERS BODY SHOP 2,676.39
104 PAYMENTS LESS
THAN $2,000 27,034.36
Total $63,688.80
HEALTH & HUMAN
SERVICES WARRANTS
Vendor Name $ Amount
#14813$ 2,697.59
# 4453 2,790.00
#10460 2,770.47
HOLISTIC FAMILY
ED. SRVS 4,923.98
#1911 2,780.08
#12512 2,988.09
#14655 2,894.78
#10746 2,713.12
STEP 6,450.46
VILLAGE RANCH INC 19,364.77
WEST CENTRAL REG.
JUVENILE CTR 3,479.17
Payments less
than $2,000 41,643.75
Total $95,496.26
On a motion by Neumann and seconded by Becker, the preceding minutes of the County Board meeting held August 15, 2017 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on September 5, 2017.
Witness my hand and seal:
Rodney Erickson,
Todd County Board
Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
37pnc
