Public Notices October 12, 2022
MORAN TOWNSHIP ELECTION
Moran Township will be open for elections on Tuesday, November 8, 2022 from 7:00 a.m. to 8:00 p.m. at which time the polls will close.
Diane Mack, Clerk
LAKE SHORE AERATION WARNING LAKE SHAMINEAU
Open water along the shore with thin ice around the edge on the South shores of Lake Shamineau starting November 2022 and early months of 2023 For inquiries contact 320-309-3783.
NOTICE: An aeration system creating thin ice will be in operation on the southeast shoreline on Lake Shamineau, 33203 and 33211, during ice conditions fall of 2022 and continuing through Spring 2023. The purpose is to protect the shoreline from ice expansion.
Please be aware of open water and thin ice.
Aeration system will be in operation, shoreline of Lake Shamineau, Lot #2196 from ice cover 2022 to ice out 2023. Purpose: to pre-vent shoreline damage due to ice expansion. Be aware of open water or thin ice..
An aeration system will be in operation, west shoreline of Lake Shamineau, lots 34568 and 34524 from ice cover 2022 to ice out 2023.
Purpose: to prevent shoreline damage due to ice expansion. Please be aware of open water.
An aeration system will be operating after Nov. 15, 2022 until ice out on Lake Shamineau on the South shore about 1-1/2 miles East of West end of the lake, which will result in thin ice and open water.
SECTION 00 11 13
Staples-Motley Elementary Addition
LOCATION OF WORK:
1025 4th Street NE
Staples, MN 56479
Schools ISD #2170
905 4th Street NE
Staples, MN 56479
ICS Consulting, LLC.
1139 Franklin Ave.,
Sauk Rapids, MN 56379
Contact: Jorden Pangrac
Alexandria, MN 56308
Northland Consulting Engineers
102 South 21st Ave. West
Duluth, MN 55806
CIVIL, MECHANICAL & ELECTRICAL ENGINEER:
2201 12th Street N,
Fargo, ND 58102
The project consists of multiple work scopes for all of the work necessary for the construction of an approximate 7,800 sf gym addition to the existing Elementary School. Work scopes include but are not limited to: Steel Material, Steel Installation, Aluminum Storefront & Glazing, ACT, Wood Gymnasium Flooring, Gym Equipment, Painting, Doors Frames & Hardware, Flooring & Tile, General Construction, Mechanical, and Electrical. .
BID DATE AND LOCATION:
Sealed Bids will be received at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE, Staples, MN 56479 then publicly opened and read aloud. Bids will be received and stamped-in prior to 2:00 p.m. local time on Tuesday, November 1, 2022. Bids submitted after allotted time will be discarded, NO EXCEPTIONS.
EXAMINATION OF DOCUMENTS:
Bidders may view drawings and specifications for the project at the office of the Construction Manager.
For Electronic access to the bidding documents, please contact Angie Stahnke at 218-336-5901. The Construction Manager can also provide locations of Builders Exchanges holding plans for contractors to access. Bidders are responsible for any and all costs associated with the production of plans and specifications for their use.
Each Bidder must comply with the following requirements to reassure acknowledgment and recognition of their Bids:
Bids must be accompanied by Bid security in the form of a certified check, cashier’s check, or Bid bond in the amount of 5% of the base Bid submitted, made payable to the owner, as guarantee that Bidder will, if awarded, enter into contract in accordance with contract documents and submitted Bid.
Submit Bid on the prescribed form, which is furnished with the specification, with full name and address of the Bidder.
Completely fill in all blank spaces on the Bid Form, in ink or typewriter, in both words and figures.
Sign in longhand, executed by a principal duly authorized to enter into an agreement. If a Bidder is a co-partnership, then signatures on the Bid shall be by an authorized member of the firm, with names and addresses of each member of partnership.
Base Bid and all alternate Bids shall be stated both in writing and in figures. In all cases, written and numerical figures must agree; otherwise at Owner’s option, it shall be cause for rejection of Bid. Complete form without alterations.
Submit alternate prices (Bids) for either increasing or decreasing the costs, as called for on Bid form and Description of Alternates. Submit a Bid for all alternates.
Owner may make such investigations as they deem necessary to determine the ability, competency, and responsibility of the Bidder to perform the work. Any Bidder shall furnish to Owner all such information and data for this purpose, as the Owner may request. Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the Work contemplated therein. The competence and responsibility of Bidder will be considered in making an award, including, but not limited to; (1) proof of financial responsibility, (2) quality of similar work, (3) amount of experience with similar projects, (4) facilities, personnel and equipment, (5) reputation for performance, and (6) the ability to complete the work within specified time. Owner reserves the right to reject any Bid where there is reasonable doubt as to the qualifications of the Bidder.
Owner reserves the right to: (1) accept Bidder’s Base Bid only, (2) accept any one or more of bidder’s Alternate Bids, in any order regardless of the order in which they were listed, (3) reject all Bids, (4) award contract based on their investigation of Bidders, as well as acceptance of alternates, all of which the Owner deems to be in their best interest, (5) waive informalities or minor irregularities in Bids and waive minor irregularities or discrepancies in Bidding procedure.
Upon award of Contract, Contractor shall provide AIA A312 Performance and Payment Bonds in the amount of 100% of Contract Sum in accordance with General Conditions and Amendments to General Conditions.
BIDDING DOCUMENTS & SITE REVIEW:
Each Bidder (including subcontract Bidder where appropriate) is REQUIRED to visit the site and to fully inform themself and record their own investigations as to the extent of the Work, the extent of the work performed by other contractors under other construction packages, conditions under which the Work is to be performed, existing buildings and streets, conditions of the area, existing utilities and other features, type of soil, available facilities and difficulties that may be encountered in connection therewith, and other relevant items which will affect their Bid or the Work.
Prior to submitting a Bid, each Bidder is required to examine all of the bidding requirements, all Contract Documents, all drawings, and specifications for the Project (including those primarily for other Subcontracts). Contractors shall become thoroughly familiar with the scope of the Project and all factors and items of work which will affect their Bid or the Work, whether shown or specified in documents primarily for Work of others or Work of this Contract.
No extras will be allowed the Contractor as a result of misunderstanding of the extent of scope of the Work as a result of their failure to study and record their own findings. Submission of a Bid shall be proof that such examinations have been made and that Bidder has recorded their own investigation and has become thoroughly familiar with all contract documents (including all addenda). The failure or omissions of any Bidder to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to their Bid. Nor shall it be the responsibility of ICS or its counterparts to ensure you have read all documentation. This is the sole responsibility of the Bidder and its Sub-Contractor(s).
A Pre-Bid conference will be held at 2:30 p.m. on October 11, 2022 at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE Staples, MN 56479. If Bidders want to visit the physical site, a site review will take place immediately following the Pre-Bid conference at Staples-Motley Elementary School. No extras will be allowed because of the Bidder’s misinterpretation as to the amount of work involved, Bidder’s own error, negligence, or failure to examine the site.
Work will begin after receipt of the signed contract from the Owner. The anticipated award date is Tuesday, November 8, 2022. Pre-construction and submittals work related to the project is to commence immediately after receipt of the signed contract. The onsite work will begin on the premises no later than May 1, 2023.
SUBSTANTIAL AND COMPLETION DATE:
Owner requires all work to be substantially complete by October 21, 2023.
Owner requires all work to be fully complete by December 21, 2023.
SECTION 00 11 13
Staples-Motley School Board Minutes
Aug. 22, 2022, 6 p.m. District Office
Call to Order
The meeting was called to order by Chair Winkels with Reeck, L. Anderson, B. Anderson, Freeman and Lund. Also attending: Supt. Tappe, Business Manager Lego, Principal Ferdon, Williams representing ICS, Elementary Principal Berg, a few district staff, Staples World Managing Editor Anderson and Recording Secretary Walz. The Pledge of Allegiance was recited.
Adopt the agenda
Motion by Freeman, seconded by L. Anderson, to remove item #7J from and add #5g, #5h, #7R, #7S, #7T, #12, #27 & #34A to the agenda. MC
Motion by Lund, seconded by Reeck, to adopt the agenda. MC
Recognize the Public
Chair Winkels welcomed the public and shared the process for closed session occurring later in the meeting agenda.
Approval of Minutes for July 18, 2022 Regular Meeting and August 1 Work Session
Accept the retirement of Mary Martin, Food Service. Thank you, Mary for over 18 years of your service to the Staples-Motley School District.
Accept the resignation(s) of: Aletha Flickinger, Paraprofessional; Scott Engebretson, Transportation Director; Vicki Johnson, Paraprofessional; Tony Spandl - MS/HS PE Teacher, Assist. Cross-Country Coach, Assist. Track Coach; Alina Robinson - ECSE Paraprofessional; Stephanie Lenk - Paraprofessional; Nicole Berg - Paraprofessional; Jeff Sterriker - MS/HS Paraprofessional
Approve rescinding the contract for Cole Kubesh, MS/HS Special Education, for not having full licensure at the beginning of the school year.
Approve the hire of: Chris Jennissen, MS/HS Paraprofessional; John Holman, MS/HS Special Education Teacher; Jocelyn Anderson, MS/HS Science Teacher; Emily Benson, Kindergarten Teacher; Alina Robinson, MS English Teacher; Staci Schultz, MS English Teacher; Cole Kubesh, MS/HS Paraprofessional; Darren Holst, Head Varsity Softball Coach; Norbert Klimek, Transportation Director; Jonathan Lester, MS/HS Paraprofessional; Melissa Richards, Food Service; Kelsie Weite, Assistant Varsity Girls Basketball Coach; Marly Simmons, Assistant Cross-Country Coach; Alisha Pesola, School Nurse; Natasha Peden, Special Education Teacher MS/HS; Deanna Anderson, MS/HS PE Teacher; Samantha Schimpp, Paraprofessional, Elementary; Jessica Williams, Paraprofessional, Elementary; Jeff Sterriker, MS/HS Industrial Arts Teacher; Jorie Ihme, School Readiness Teacher
Approve the 2022-2023 SRO (School Resource Officer) agreement
Approve the 2022-2023 Contract with The Vintage at Staples for Cross Country and Golf
Approve the fundraiser request from the Music Department.
Approve the 2022-2023 Tuition agreement with Crosslake Community School for C.D.
Approve the 2022-2023 Tuition agreement with Crosslake Community School for J.S.
Approve the 2022-23 TCCAP Local Education Agreement
Approve the 2022-2023 TCCAP Head Start Lease Agreement at SM Area Family Center
Approve the 2022-2023 TCCAP MOU to provide services, prenatal to five, as required by IDEAs
Approve the 2022-2023 Head Start Food Service Memorandum of Understanding
Approve the 2022-2023 agreement with Big Stone Therapies
Approve the 2022-2023 contract with Interquest Detection Canines
Approve Allen Berg as LEA (Local Education Authority) Person Standard of the District
Annual Approval for NCLB/Title I Programs)
Approve the 2022-2023 MOA for MN Consortium Colleges
Approve the Proposal for Frazee Continuous Improvement Plan Process
Motion by B. Anderson, seconded by Winkels, to approve the Consent Agenda. MC
Donations and Grants
Approve the Resolution for Acceptance of Donations in the amount of: $1,600.
Motion by L. Anderson, seconded by Lund, to approve the Resolution for Acceptance of Donations in the amount of $1,600 MC
Finance Report presented by Business Manager Lego.
Authorize payment of the vouchers.
Motion by B. Anderson, seconded by Reeck, to authorize payment of the vouchers. MC
Approve the resolution for the Review & Comment, authorizing district administration to submit all required information to the Commissioner of Education.
Motion by Lund, seconded by B. Anderson, to Approve the resolution for the Review & Comment, authorizing district administration to submit all required information to the Commissioner of Education. MC
Approve Sealed Bids for miscellaneous items and equipment.
Motion by Freeman, seconded by Winkels to approve the Sealed Bids for miscellaneous items and equipment.
Approve the updated resolution designating Medsurety LLC and Matrix Trust as Health Reimbursement arrangement trustee. (Roll Call Vote).
Motion by Reeck, seconded by Winkels, to Approve updated resolution designating Medsurety LLC and Matrix Trust as Health Reimbursement arrangement trustee. Members L.Anderson, Lund, Winkels, Reeck, B. Anderson and Freeman voted in favor; opposed, none. MC
Curriculum and Policy
Approve the 2022-23 Elementary Handbook, MS/HS Handbook, Coaching Handbook and the Activities Handbook with updates and revisions. Motion by Freeman, seconded by L. Anderson, to approve the handbooks with revisions. MC
Approve the District Crisis Management Plan with updates and revisions.
Motion by Lund, seconded by B. Anderson, to approve the District Crisis Management Plan with updates and revisions. MC
Approve revision to the 2021-2023 Staff Handbook.
Motion by Winkels, seconded by Reeck, to approve the 2021 - 2023 staff handbook with revision. MC
Facilities – ICS Update
Approve the commercial listing contract with Edina Realty for the exclusive right to sell and/or lease or contract to sell and/or lease the property at 132 1st Ave. S, Motley MN.
Motion by Freeman, seconded by L. Anderson, to approve the commercial listing contract with Edina Realty exclusive right to sell and/or lease or contract to sell and/or lease the property at 132 1st Ave. S, Motley MN. MC
Approve the Resolution relating to renewing the expiring referendum revenue authorization of the school district and calling a special election thereon. (Roll Call Vote).
Motion by Lund, seconded by Winkels, to approve the Resolution relating to renewing the expiring referendum revenue authorization of the school district and calling a special election thereon. Members Freeman, B. Anderson, Reeck, Lund, Winkels and L. Anderson voted in favor; none opposed. MC
Approve the Resolution Calling for School Board Election in conjunction with the General Election on November 8, 2022. (Roll Call Vote).
Motion by Freeman, seconded by Reeck, to approve the Resolution calling for School Board Election in conjunction with the General Election on November 8, 2022. Members Winkels, Lund, L. Anderson, Freeman, B. Anderson and Reeck voted in favor; none opposed.MC
Motion by Freeman, seconded by Reeck to approve the Elementary Gym addition construction documents as presented. MC
FED - Minutes 6-22-22
Sourcewell - Minutes 6-22-22
Superintendent provided an update on the project and shared about new teacher orientation.
Principals (Written Reports included) - Principal Berg shared enthusiasm for reentering the Elementary School. Principal Ferdon shared about filling CTE instructional hours.
Activities Report - AD Lee shared that fall sports are up and running, with competition beginning next week.
Closed Session for Superintendent’s Performance Review
Motion by L. Anderson, seconded by Reeck, to move into Closed Session for Superintendent review and discussion as permitted by MN Statues, section 13D.05, subdivision 3(a). MC
Reconvene in Closed Session for Performance Review
Motion by Lund, seconded by L. Anderson, to call the Closed Session to Order. MC
Reconvene in Open Session
Motion by Lund, seconded by Freeman, to reconvene in Open Session at 6:45 p.m. MC
Motion by Lund, seconded by L. Anderson, to adjourn the meeting. MC