Public Notices February 9, 2022
NOTICE
Fawn lake TOWNSHIP
BOARD OF AUDIT
The Annual Board of Audit for Fawn Lake Township will follow the regular February meeting to be held at the town hall on Monday, February 14, 2022 at 7:00 p.m. Questions, call the clerk at 218-5310-0287.
Kelly Miller, Clerk
Fawn Lake Township
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NOTICE
villard TOWNSHIP
BOARD OF AUDIT
The Villard Town Board will hold it’s annual Board of Audit at 6:45 p.m. on Tuesday, February 8, 2022 at the Eastwood Inn, Motley, MN.
The regular monthly meeting will follow immediately after.
Mary Trantina Koenig, Clerk
Villard Township
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MOOSE LAKE 2022 ANNUAL MEETING NOTICE
Moose Lake Township will hold its annual meeting on Tuesday, March 8, 2022 at 5:00 p.m. at the Leader Community Hall.
The township is now accepting bids for road maintenance and cemetery maintenance. Please send bids to: Moose Lake Township Clerk, 5335 51st Ave. SW, Pine River MN 56474
In case of inclement weather, the alternate meeting date will be Tuesday, March 15, 2022 at 5:00 p.m. at the Leader Community Hall.
Karen Roubal, Clerk
Moose Lake Township
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ISD #2170
School Board Meeting #10
Dec. 20, 2021, 6 p.m. District Office
MINUTES
Call to Order
The meeting was called to order with Winkels, Lund, Freeman, B. Anderson, Reeck and L. Anderson present (comprising a quorum). Also attending: Supt. Tappe; Finances, Regan; Principals Johnson and Schmidt; approximately 25 students and community members; Staples World Managing Editor, Anderson and Recording Secretary, Madson. The Pledge of Allegiance was recited
Motion by Freeman, seconded by Lund, to add agenda items 10 and 10.1. MC
Motion by B. Anderson, seconded by Lund. to adopt the agenda. MC
Recognize Public - Chair Winkels welcomed the group and thanked everyone for coming.
Community Forum -
none
Consent Agenda:
Motion by Freeman, seconded by Reeck, to approve the Consent Agenda. MC
Approve the Resolution to Accept Donations and Grants
Motion by Winkels, seconded by L. Anderson, to approve the Resolution to Accept Donations and Grants in the amount of $ 15,150 and in-kind donations valued at $600 . MC
Finance Items
John Regan presented the Financial Report
Motion by Freeman, seconded by Lund, to approve the Current School Year Budget & Certify the 2021 Tax Levy, Payable 2022 at $5,314,323.96. MC
The Board will be asked to consider the sale of additional bonds in January or February. Ehlers will bring several options to the Board for consideration, and the decision will be based on term rates at that time.
Motion by B. Anderson, seconded by Lund, to authorize payment of the vouchers. MC
Motion by Winkels, seconded by Reeck to approve the Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions. This is the annual resolution required to allow any future budget reductions to occur.
Following a Roll Call vote, voting in in favor: Freeman, B. Anderson, Winkels, L. Anderson, Reeck and Lund. Opposed: none. Motion Carried
FACILITIES
Presentation by ICS / Update to the Board
ICS Updated the Board on the project timeline and reviewed the design by JLG.
Policy and Other
Motion by Winkels, seconded by Lund, to adopt Policy # 731 Post Issuance Compliance Policy. MC
Motion by Winkels, seconded by Reeck, to approve the review and revisions recommendations to Policies #102 Equal Educational Opportunities; #406 Public and Private Personnel Data; #413 Harassment and Violence; #501 School Weapons Policy; #507 Corporal Punishment; #515 Protection & Privacy of Pupil Records; #524 Internet Acceptable Use; #204 School Board Meeting Minutes; #704.1 Food Service Payment Policy; and the review of policies with no changes: #103 Complaints - Students, Employees, Parents and Other Persons; #201 Legal Status of the School Board; #202 School Board Officers; #203 Operation of School Board Governing Rules; #203.5 School Board Meeting Agenda; #203.6 Consent Agenda; and #906 Community Notification of Predatory Offenders. MC
Motion by Lund, seconded by Winkels, to Adopt the Resolution Establishing Combined Polling Places for 2022: Staples Community Center, Motley City Hall and Scandia Valley Township Hall
This is an annual requirement, regardless of whether an election is anticipated.
Following a Roll Call vote, voting in favor: L. Anderson, Reeck, B. Anderson, Winkels, Freeman and Lund. Opposed: none. Motion Carried.
Motion by Freeman, seconded by L. Anderson, to approve the 2020-2021 Combined WBWF summary. MC
Motion by Reeck, seconded by Winkels, to Approve the Resolution Supporting the City of Staples Letter of Intent to Apply for Funding Through the MN Safe Routes to School Program. MC
Reports
School Board: FED - Nov. 27 Minutes and Sourcewell - Oct. 19 minutes
Superintendent, Principal, Activity and SMEA reports were given
Motion by Freeman, seconded by B. Anderson, to adjourn the meeting. MC
Complete minutes can be viewed at: www.isd2170.k12.mn.us.
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School Board ANNUAL ORGANIZATIONAL Meeting #11
Jan. 3, 2022,
6:00 p.m.
District Office
Minutes
Roll Call
The meeting was called to order and Roll Call was taken with Members Bryan Winkels, Brad Anderson, Mary Freeman, Bruce Lund, Jeremy Reeck and Lisa Anderson present (comprising a quorum). Also present: Supt. Tappe; Finance Director, Regan; Principals Johnson and Schmidt; several employees, community members and students; Staples World Managing Editor, Anderson and Recording Secretary Madson. The Pledge of Allegiance was recited.
Recognize Public
2022 Organizational Items:
Chair Winkels called for nominations for Board Chair. B. Anderson nominated Winkels. Winkels called for additional nominations and with no further nominations Winkels was declared the Board Chair.
Election of other Officers
Chair Winkels called for nominations for Vice Chair. Winkels nominated Lund. Winkels called for additional nominations and with no further nominations, Lund was declared Vice Chair.
Winkels called for nominations for Clerk. Winkels nominated Freeman. Winkels called for additional nominations and with no further nominations Freeman was declared the Clerk.
Winkels called for nominations for Treasurer. Freeman nominated B. Anderson. Winkels called for additional nominations and with no further nominations, B. Anderson was declared the Treasurer.
Appoint Person (s) to Perform Duties of the Office of Clerk & Treasurer
Motion by Freeman, seconded by B. Anderson, to designate Bonnie Madson as Asst. to the Clerk; and the Finance Director, John Regan, as Asst. to the Treasurer. MC
Appoint Board Members to Serve on Educational Committees
Members voiced their intent to serve on the following committees: Freshwater Education District, Bruce Lund (Alternate Mary Freeman); Sourcewell Delegate Assembly, Bryan Winkels; MN State HS League, Bryan Winkels; QCOMP, Mary Freeman (reassignment in June) MSBA Legislative Liaison, Lisa Anderson; Community Education Advisory Council, Bryan Winkels; Economic Development Authority, Supt. Tappe; Alt. John Regan. Finance Committee: B. Anderson and Reeck; Policy Committee: Winkels and L. Anderson; Technology Committee: Winkels; Meet & Confer Committee: Lund and Freeman; Facility Committee: Freeman and Reeck and Superintendent Evaluation: Winkels and B. Anderson
Audit report
Presentation of the 2020-2021 Audit by Jon Archer of Schlenner, Wenner & Co. The district was given an Unmodified (Clean) Opinion for the fiscal year ending June 30, 2021.
Motion by Lund, seconded by B. Anderson, to accept the 2020-2021 audit by Schlenner, Wenner & Co. as presented. MC
Annual Organizational Items:
Motion by Freeman, seconded by Reeck, to designate 2022 School Attorneys, Official Depositories, Investment of Funds, Electronic Transfers, Signature Approvals:
Official School Attorneys
To name Pemberton Law Office of Fergus Falls; Kennedy & Graven and Knutson, Flynn & Deans to serve as the official school district attorneys for 2022, and that the selection be determined by the administration. Authority was also granted to the administration to employ any other attorney/law firm as deemed necessary.
Official Depositories
To name the following as official depositories for 2022: First International Bank and Trust, Unity Bank Central, Mid-Central Federal Savings Bank, Mid-Minnesota Federal Credit Union, MN School District Liquid Assets Fund Plus, MN Trust and other financial institutions which are in compliance with MN Statutes governing school district depositories.
Signers at these Official Depositories shall include the Board Chair (Bryan Winkels); Board Treasurer (Brad Anderson); Superintendent Shane Tappe and Finance Director, John Regan.
Official(s) to Invest Funds
To authorize school officials to invest funds on behalf of the school district: Finance Director, John Regan and Superintendent Shane Tappe.
Agent(s) to Make Electronic Transfers
To authorize school officials to electronically transfer funds to be invested for the district: Finance Director, John Regan and Payroll Clerk, Julie Polak
Signature Approvals
Authorize Superintendent Shane Tappe and Finance Director, John Regan, to execute agreements and/or financial documents as necessary on behalf of the Staples-Motley School District.
Official Newspaper
To designate The Staples World as the legal and official newspaper for the Staples-Motley School District for 2022. It was noted this a 1.5 percent (%) increase in printing costs over last year.
Motion Carried
Set School Board Meeting Schedule
Motion by Reeck, seconded by Freeman, to set the 2022 meeting schedule:
Regular meetings will be held the second to the last Monday of the month (February and June will be the last Monday of the month) at 6:00 p.m., with a school/ public forum first on the agenda if someone would like to address the board on any topic, subject to the limitations of policy #206.
Work sessions will be the first Monday of the month (no Work Session scheduled in July or Sept). All work Sessions MAY be followed by a regular Board Meeting as needed. Other meetings may be called as needed.
All meetings will be held in the building of the District Office. Motion Carried
Set School Board salaries for the period of Jan. 1, 2022 -
Dec. 31, 2022
Motion by Freeman, seconded by Lund, for the 2022 School Board Salary to remain at $3,377. MC
Approve the Resolution Allowing the School District to Purchase Supplies or Services from a School Board Member
Motion by Freeman, seconded by B. Anderson to Approve the Resolution Allowing the School District to Purchase Supplies or Services from a School Board Member. Upon a Roll Call vote, the following voted in favor: Freeman, L. Anderson, Winkels, B. Anderson, and Lund. Opposed: None Reeck abstained. Motion Carried
Adjournment
Motion by Lund, seconded by B. Anderson, to adjourn the meeting at 6:38 p.m. MC
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SPECIAL School Board Meeting #12
Jan. 10, 2022,
7:45 a.m.
District Office
Minutes
Call to Order
The meeting was called to order with Winkels, Lund, Freeman and Reeck present (comprising a quorum). Also attending: Supt. Tappe; Finance Director, Regan and Recording Secretary, Madson.
Motion by Freeman, seconded by Lund, to adopt the agenda. Motion Carried
Facility Project
Motion by Reeck, seconded by Freeman, to approve the submission of the Review and Comment for the Activity and Wellness addition at the Staples-Motley Elementary site. Voting in favor were Reeck, Freeman, Lund and Winkels. Opposed: none. B. Anderson and L. Anderson were absent. Motion Carried
Adjournment
Motion by Lund, seconded by Reeck, to adjourn the meeting at 7:53 a.m. Motion Carried
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SECTION 00 11 13
ADVERTISEMENT
FOR BIDS
TITLE:
Staples-Motley Elementary – Facilities Improvements
LOCATION OF WORK:
1025 4th Street NE
Staples, MN 56479
OWNER:
Staples-Motley Public
Schools ISD #2170
905 Fourth Street NE
Staples, MN 56479
CONSTRUCTION MANAGER:
ICS Consulting, LLC.
1331 Tyler Street,
Suite 101
Minneapolis, MN 55413
(320) 360-5506
Contact: Jorden Pangrac
ARCHITECTURAL:
JLG Architects
525 Broadway
Alexandria, MN 56308
(320) 408-7008
STRUCTURAL:
Northland Consulting Engineers
102 South 21st Ave West
Duluth, MN 55806
(218) 727-5995
MECHANICAL & ELECTRICAL ENGINEER:
Obernel Engineering
2201 12th Street N,
Suite E
Fargo, ND 58102
(701) 280-0500
PROJECT DESCRIPTION:
The project consists of interior and exterior renovations to the existing Elementary School as well as an approximate 40,000 sf gym and wellness center addition. Renovations include interior classroom refreshes, indoor air quality upgrades and kitchen renovation. Work scopes include but are not limited to: Earthwork, Masonry, Precast Wall & Precast Plank, Concrete, Polished Concrete, Roofing, General Construction, Aluminum Doors & Windows, Flooring, Wood Athletic Flooring, Fluid Applied Flooring, Acoustical Ceilings & Acoustical Treatment, Food Service Equipment, Fire Suppression, Mechanical, and Electrical.
BID DATE AND LOCATION:
Sealed Bids will be received at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE, Staples, MN 56479 then publicly opened and read aloud. Bids will be received and stamped-in prior to 2:00 p.m. local time on February 22, 2022. Bids submitted after allotted time will be discarded, NO EXCEPTIONS.
EXAMINATION OF DOCUMENTS:
Bidders may view drawings and specifications for the project at the office of the Construction Manager.
For Electronic access to the bidding documents, please contact the Construction Manager at (320) 360-5506. The Construction Manager can also provide locations of Builders Exchange’s holding plans for contractors to access. Bidders are responsible for any, and all costs associated with the production of plans and specifications for their use.
BIDDING REQUIREMENTS:
Each Bidder must comply with the following requirements to reassure acknowledgment and recognition of their Bids:
Bids must be accompanied by Bid security in the form of a certified check, cashier’s check, or Bid bond in the amount of five percent (5%) of the base Bid submitted, made payable to the owner, as guarantee that Bidder will, if awarded, enter into contract in accordance with contract documents and submitted Bid.
Submit Bid on the prescribed form, which is furnished with the specification, with full name and address of the Bidder.
Completely fill in all blank spaces on the Bid Form, in ink or typewriter, in both words and figures.
Sign in longhand, executed by a principal duly authorized to enter into an agreement. If a Bidder is a co-partnership, then signatures on the Bid shall be by an authorized member of the firm, with names and addresses of each member of partnership.
Base Bid and all alternate Bids shall be stated both in writing and in figures. In all cases, written and numerical figures must agree; otherwise at Owner’s option, it shall be cause for rejection of Bid. Complete form without alterations.
Submit alternate prices (Bid) for either increasing or decreasing the costs, as called for on Bid form and Description of Alternates. Submit a Bid for all alternates.
Owner may make such investigations as they deem necessary to determine the ability, competency, and responsibility of the Bidder to perform the work. Any Bidder shall furnish to Owner all such information and data for this purpose, as the Owner may request. Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the Work contemplated therein. The competence and responsibility of Bidder will be considered in making an award, including, but not limited to; (1) proof of financial responsibility, (2) quality of similar work, (3) amount of experience with similar projects, (4) facilities, personnel and equipment, (5) reputation for performance, and (6) the ability to complete the work within specified time. Owner reserves the right to reject any Bid where there is reasonable doubt as to the qualifications of the Bidder.
Owner reserves the right to; (1) accept Bidder’s Base Bid only, (2) accept any one or more of bidder’s Alternate Bids, in any order regardless of the order in which they were listed, (3) reject all Bids, (4) award contract based on his investigation of Bidders, as well as acceptance of alternates, all of which Owner deems to be in his best interest, (5) waive informalities or minor irregularities in Bids and waive minor irregularities or discrepancies in Bidding procedure.
Upon award of Contract, Contractor shall provide AIA A312 Performance and Payment Bonds in the amount of 100 percent (%) of Contract Sum in accordance with General Conditions and Amendments to General Conditions.
BIDDING DOCUMENTS & SITE REVIEW:
Each Bidder (including subcontract Bidder where appropriate) is required to visit the site and to fully inform themself and record their own investigations as to the extent of the Work, the extent of the work performed by other contractors under other construction packages, conditions under which the Work is to be performed, existing buildings and streets, conditions of the area, existing utilities and other features, type of soil, available facilities and difficulties that may be encountered in connection therewith, and other relevant items which will affect their Bid or the Work.
Prior to submitting a Bid, each Bidder is required to examine all of the bidding requirements, all Contract Documents, all drawings, and specifications for the Project (including those primarily for other Subcontracts). Contractors shall become thoroughly familiar with the scope of the Project and all factors and items of work which will affect their Bid or the Work, whether shown or specified in documents primarily for Work of others or Work of this Contract.
No extras will be allowed the Contractor as a result of misunderstanding of the extent of scope of the Work as a result of his failure to study and record his own findings. Submission of a Bid shall be proof that such examinations have been made and that Bidder has recorded their own investigation and has become thoroughly familiar with all contract documents (including all addenda). The failure or omissions of any Bidder to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to their Bid or be the responsibility of ICS or its counterparts to ensure you have read all documentation. This is the sole responsibility of the Bidder and its Sub-Contractor(s).
PRE-BID CONFERENCE:
A Pre-Bid conference will be held at 3:30 p.m. on February 8, 2022 at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE Staples, MN 56479. If Bidders want to visit the physical site, a site review will take place immediately following the Pre-Bid conference at Staples-Motley High School / Middle School. No extras will be allowed because of the Bidder’s misinterpretation to the amount of work involved, Bidder’s own error, negligence, or failure to examine the site.
START DATE:
Work will begin after receipt of the signed contract from the Owner. The anticipated award date is March 1, 2022. Pre-construction and submittals work related to the project is to commence immediately after receipt of the signed contract. The onsite work will begin on the premises no later than June 3, 2022.
SUBSTANTIAL AND COMPLETION DATE:
Owner requires all work to be substantially complete in different areas throughout the site on or before milestone dates as listed in the Summary of Work as well as the overall construction schedule provided in Section 01 32 10 Project Schedule Requirements. Final completion of all work must be completed by 8/30/2024.
END OF
SECTION 00 11 13
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SECTION 00 11 13
ADVERTISEMENT
FOR BIDS
TITLE:
Staples-Motley High School – Facilities Improvements
LOCATION OF WORK:
401 Centennial Drive
Staples, MN 56479
OWNER:
Staples-Motley Public
Schools ISD #2170
905 Fourth Street NE
Staples, MN 56479
CONSTRUCTION MANAGER:
ICS Consulting, LLC.
1331 Tyler Street,
Suite 101
Minneapolis, MN 55413
(218) 820-7367
Contact: Damien Williams
ARCHITECTURAL:
JLG Architects
525 Broadway
Alexandria, MN 56308
(320) 408-7008
STRUCTURAL:
Northland Consulting Engineers
102 South 21st Ave West
Duluth, MN 55806
(218) 727-5995
MECHANICAL & ELECTRICAL ENGINEER:
Obernel Engineering
2201 12th Street N,
Suite E
Fargo, ND 58102
(701) 280-0500
PROJECT DESCRIPTION:
The project consists of interior and exterior renovations of the approximate 135,000 sf existing High School / Middle School. Renovations include interior finish refreshes and indoor air quality upgrades. Work scopes included are Sitework, General Construction, Fire Suppression, Mechanical, and Electrical.
BID DATE AND LOCATION:
Sealed Bids will be received at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE, Staples, MN 56479 then publicly opened and read aloud. Bids will be received and stamped-in prior to 2:00 p.m. local time on February 15, 2022. Bids submitted after allotted time will be discarded, NO EXCEPTIONS.
EXAMINATION OF DOCUMENTS:
Bidders may view drawings and specifications for the project at the office of the Construction Manager.
For Electronic access to the bidding documents, please contact the Construction Manager at (218) 820-7367. The Construction Manager can also provide locations of Builders Exchange’s holding plans for contractors to access. Bidders are responsible for any, and all costs associated with the production of plans and specifications for their use.
BIDDING REQUIREMENTS:
Each Bidder must comply with the following requirements to reassure acknowledgment and recognition of their Bids:
Bids must be accompanied by Bid security in the form of a certified check, cashier’s check, or Bid bond in the amount of five percent (5%) of the base Bid submitted, made payable to the owner, as guarantee that Bidder will, if awarded, enter into contract in accordance with contract documents and submitted Bid.
Submit Bid on the prescribed form, which is furnished with the specification, with full name and address of the Bidder.
Completely fill in all blank spaces on the Bid Form, in ink or typewriter, in both words and figures.
Sign in longhand, executed by a principal duly authorized to enter into an agreement. If a Bidder is a co-partnership, then signatures on the Bid shall be by an authorized member of the firm, with names and addresses of each member of partnership.
Base Bid and all alternate Bids shall be stated both in writing and in figures. In all cases, written and numerical figures must agree; otherwise at Owner’s option, it shall be cause for rejection of Bid. Complete form without alterations.
Submit alternate prices (Bid) for either increasing or decreasing the costs, as called for on Bid form and Description of Alternates. Submit a Bid for all alternates.
Owner may make such investigations as they deem necessary to determine the ability, competency, and responsibility of the Bidder to perform the work. Any Bidder shall furnish to Owner all such information and data for this purpose, as the Owner may request. Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the contract and to complete the Work contemplated therein. The competence and responsibility of Bidder will be considered in making an award, including, but not limited to; (1) proof of financial responsibility, (2) quality of similar work, (3) amount of experience with similar projects, (4) facilities, personnel and equipment, (5) reputation for performance, and (6) the ability to complete the work within specified time. Owner reserves the right to reject any Bid where there is reasonable doubt as to the qualifications of the Bidder.
Owner reserves the right to; (1) accept Bidder’s Base Bid only, (2) accept any one or more of bidder’s Alternate Bids, in any order regardless of the order in which they were listed, (3) reject all Bids, (4) award contract based on his investigation of Bidders, as well as acceptance of alternates, all of which Owner deems to be in his best interest, (5) waive informalities or minor irregularities in Bids and waive minor irregularities or discrepancies in Bidding procedure.
Upon award of Contract, Contractor shall provide AIA A312 Performance and Payment Bonds in the amount of 100 percent (%) of Contract Sum in accordance with General Conditions and Amendments to General Conditions.
BIDDING DOCUMENTS & SITE REVIEW:
Each Bidder (including subcontract Bidder where appropriate) is required to visit the site and to fully inform themself and record their own investigations as to the extent of the Work, the extent of the work performed by other contractors under other construction packages, conditions under which the Work is to be performed, existing buildings and streets, conditions of the area, existing utilities and other features, type of soil, available facilities and difficulties that may be encountered in connection therewith, and other relevant items which will affect their Bid or the Work.
Prior to submitting a Bid, each Bidder is required to examine all of the bidding requirements, all Contract Documents, all drawings, and specifications for the Project (including those primarily for other Subcontracts). Contractors shall become thoroughly familiar with the scope of the Project and all factors and items of work which will affect their Bid or the Work, whether shown or specified in documents primarily for Work of others or Work of this Contract.
No extras will be allowed the Contractor as a result of misunderstanding of the extent of scope of the Work as a result of his failure to study and record his own findings. Submission of a Bid shall be proof that such examinations have been made and that Bidder has recorded their own investigation and has become thoroughly familiar with all contract documents (including all addenda). The failure or omissions of any Bidder to examine any form, instrument or document shall in no way relieve any Bidder from any obligation in respect to their Bid or be the responsibility of ICS or its counterparts to ensure you have read all documentation. This is the sole responsibility of the Bidder and its Sub-Contractor(s).
PRE-BID CONFERENCE:
A Pre-Bid conference will be held at 3:30 p.m. on February 1, 2022 at Staples-Motley School District ISD #2170 District Office, 905 4th Street NE, Staples, MN 56479. If Bidders want to visit the physical site, a site review will take place immediately following the Pre-Bid conference at Staples-Motley High School / Middle School. No extras will be allowed because of the Bidder’s misinterpretation to the amount of work involved, Bidder’s own error, negligence, or failure to examine the site.
START DATE:
Work will begin after receipt of the signed contract from the Owner. The anticipated award date is February 23, 2022. Pre-construction and submittals work related to the project is to commence immediately after receipt of the signed contract. The onsite work will begin on the premises no later than June 3, 2022.
SUBSTANTIAL AND COMPLETION DATE:
Owner requires all work to be substantially complete in different areas throughout the site on or before milestone dates as listed in the Summary of Work as well as the overall construction schedule provided in section 01 32 10 Project Schedule Requirements. Final completion of all work must be completed by 9/30/2023.
END OF
SECTION 00 11 13
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ISD #2170
School Board Meeting #10
Dec. 20, 2021, 6 p.m. District Office
MINUTES
Call to Order
The meeting was called to order with Winkels, Lund, Freeman, B. Anderson, Reeck and L. Anderson present (comprising a quorum). Also attending: Supt. Tappe; Finances, Regan; Principals Johnson and Schmidt; approximately 25 students and community members; Staples World Managing Editor, Anderson and Recording Secretary, Madson. The Pledge of Allegiance was recited
Motion by Freeman, seconded by Lund, to add agenda items 10 and 10.1. MC
Motion by B. Anderson, seconded by Lund. to adopt the agenda. MC
Recognize Public - Chair Winkels welcomed the group and thanked everyone for coming.
Community Forum -
none
Consent Agenda:
Motion by Freeman, seconded by Reeck, to approve the Consent Agenda. MC
Approve the Resolution to Accept Donations and Grants
Motion by Winkels, seconded by L. Anderson, to approve the Resolution to Accept Donations and Grants in the amount of $ 15,150 and in-kind donations valued at $600 . MC
Finance Items
John Regan presented the Financial Report
Motion by Freeman, seconded by Lund, to approve the Current School Year Budget & Certify the 2021 Tax Levy, Payable 2022 at $5,314,323.96. MC
The Board will be asked to consider the sale of additional bonds in January or February. Ehlers will bring several options to the Board for consideration, and the decision will be based on term rates at that time.
Motion by B. Anderson, seconded by Lund, to authorize payment of the vouchers. MC
Motion by Winkels, seconded by Reeck to approve the Resolution Directing Administration to Make Recommendations for Reductions in Programs and Positions. This is the annual resolution required to allow any future budget reductions to occur.
Following a Roll Call vote, voting in in favor: Freeman, B. Anderson, Winkels, L. Anderson, Reeck and Lund. Opposed: none. Motion Carried
FACILITIES
Presentation by ICS / Update to the Board
ICS Updated the Board on the project timeline and reviewed the design by JLG.
Policy and Other
Motion by Winkels, seconded by Lund, to adopt Policy # 731 Post Issuance Compliance Policy. MC
Motion by Winkels, seconded by Reeck, to approve the review and revisions recommendations to Policies #102 Equal Educational Opportunities; #406 Public and Private Personnel Data; #413 Harassment and Violence; #501 School Weapons Policy; #507 Corporal Punishment; #515 Protection & Privacy of Pupil Records; #524 Internet Acceptable Use; #204 School Board Meeting Minutes; #704.1 Food Service Payment Policy; and the review of policies with no changes: #103 Complaints - Students, Employees, Parents and Other Persons; #201 Legal Status of the School Board; #202 School Board Officers; #203 Operation of School Board Governing Rules; #203.5 School Board Meeting Agenda; #203.6 Consent Agenda; and #906 Community Notification of Predatory Offenders. MC
Motion by Lund, seconded by Winkels, to Adopt the Resolution Establishing Combined Polling Places for 2022: Staples Community Center, Motley City Hall and Scandia Valley Township Hall
This is an annual requirement, regardless of whether an election is anticipated.
Following a Roll Call vote, voting in favor: L. Anderson, Reeck, B. Anderson, Winkels, Freeman and Lund. Opposed: none. Motion Carried.
Motion by Freeman, seconded by L. Anderson, to approve the 2020-2021 Combined WBWF summary. MC
Motion by Reeck, seconded by Winkels, to Approve the Resolution Supporting the City of Staples Letter of Intent to Apply for Funding Through the MN Safe Routes to School Program. MC
Reports
School Board: FED - Nov. 27 Minutes and Sourcewell - Oct. 19 minutes
Superintendent, Principal, Activity and SMEA reports were given
Motion by Freeman, seconded by B. Anderson, to adjourn the meeting. MC
Complete minutes can be viewed at: www.isd2170.k12.mn.us.
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School Board ANNUAL ORGANIZATIONAL Meeting #11
Jan. 3, 2022,
6:00 p.m.
District Office
Minutes
Roll Call
The meeting was called to order and Roll Call was taken with Members Bryan Winkels, Brad Anderson, Mary Freeman, Bruce Lund, Jeremy Reeck and Lisa Anderson present (comprising a quorum). Also present: Supt. Tappe; Finance Director, Regan; Principals Johnson and Schmidt; several employees, community members and students; Staples World Managing Editor, Anderson and Recording Secretary Madson. The Pledge of Allegiance was recited.
Recognize Public
2022 Organizational Items:
Chair Winkels called for nominations for Board Chair. B. Anderson nominated Winkels. Winkels called for additional nominations and with no further nominations Winkels was declared the Board Chair.
Election of other Officers
Chair Winkels called for nominations for Vice Chair. Winkels nominated Lund. Winkels called for additional nominations and with no further nominations, Lund was declared Vice Chair.
Winkels called for nominations for Clerk. Winkels nominated Freeman. Winkels called for additional nominations and with no further nominations Freeman was declared the Clerk.
Winkels called for nominations for Treasurer. Freeman nominated B. Anderson. Winkels called for additional nominations and with no further nominations, B. Anderson was declared the Treasurer.
Appoint Person (s) to Perform Duties of the Office of Clerk & Treasurer
Motion by Freeman, seconded by B. Anderson, to designate Bonnie Madson as Asst. to the Clerk; and the Finance Director, John Regan, as Asst. to the Treasurer. MC
Appoint Board Members to Serve on Educational Committees
Members voiced their intent to serve on the following committees: Freshwater Education District, Bruce Lund (Alternate Mary Freeman); Sourcewell Delegate Assembly, Bryan Winkels; MN State HS League, Bryan Winkels; QCOMP, Mary Freeman (reassignment in June) MSBA Legislative Liaison, Lisa Anderson; Community Education Advisory Council, Bryan Winkels; Economic Development Authority, Supt. Tappe; Alt. John Regan. Finance Committee: B. Anderson and Reeck; Policy Committee: Winkels and L. Anderson; Technology Committee: Winkels; Meet & Confer Committee: Lund and Freeman; Facility Committee: Freeman and Reeck and Superintendent Evaluation: Winkels and B. Anderson
Audit report
Presentation of the 2020-2021 Audit by Jon Archer of Schlenner, Wenner & Co. The district was given an Unmodified (Clean) Opinion for the fiscal year ending June 30, 2021.
Motion by Lund, seconded by B. Anderson, to accept the 2020-2021 audit by Schlenner, Wenner & Co. as presented. MC
Annual Organizational Items:
Motion by Freeman, seconded by Reeck, to designate 2022 School Attorneys, Official Depositories, Investment of Funds, Electronic Transfers, Signature Approvals:
Official School Attorneys
To name Pemberton Law Office of Fergus Falls; Kennedy & Graven and Knutson, Flynn & Deans to serve as the official school district attorneys for 2022, and that the selection be determined by the administration. Authority was also granted to the administration to employ any other attorney/law firm as deemed necessary.
Official Depositories
To name the following as official depositories for 2022: First International Bank and Trust, Unity Bank Central, Mid-Central Federal Savings Bank, Mid-Minnesota Federal Credit Union, MN School District Liquid Assets Fund Plus, MN Trust and other financial institutions which are in compliance with MN Statutes governing school district depositories.
Signers at these Official Depositories shall include the Board Chair (Bryan Winkels); Board Treasurer (Brad Anderson); Superintendent Shane Tappe and Finance Director, John Regan.
Official(s) to Invest Funds
To authorize school officials to invest funds on behalf of the school district: Finance Director, John Regan and Superintendent Shane Tappe.
Agent(s) to Make Electronic Transfers
To authorize school officials to electronically transfer funds to be invested for the district: Finance Director, John Regan and Payroll Clerk, Julie Polak
Signature Approvals
Authorize Superintendent Shane Tappe and Finance Director, John Regan, to execute agreements and/or financial documents as necessary on behalf of the Staples-Motley School District.
Official Newspaper
To designate The Staples World as the legal and official newspaper for the Staples-Motley School District for 2022. It was noted this a 1.5 percent (%) increase in printing costs over last year.
Motion Carried
Set School Board Meeting Schedule
Motion by Reeck, seconded by Freeman, to set the 2022 meeting schedule:
Regular meetings will be held the second to the last Monday of the month (February and June will be the last Monday of the month) at 6:00 p.m., with a school/ public forum first on the agenda if someone would like to address the board on any topic, subject to the limitations of policy #206.
Work sessions will be the first Monday of the month (no Work Session scheduled in July or Sept). All work Sessions MAY be followed by a regular Board Meeting as needed. Other meetings may be called as needed.
All meetings will be held in the building of the District Office. Motion Carried
Set School Board salaries for the period of Jan. 1, 2022 -
Dec. 31, 2022
Motion by Freeman, seconded by Lund, for the 2022 School Board Salary to remain at $3,377. MC
Approve the Resolution Allowing the School District to Purchase Supplies or Services from a School Board Member
Motion by Freeman, seconded by B. Anderson to Approve the Resolution Allowing the School District to Purchase Supplies or Services from a School Board Member. Upon a Roll Call vote, the following voted in favor: Freeman, L. Anderson, Winkels, B. Anderson, and Lund. Opposed: None Reeck abstained. Motion Carried
Adjournment
Motion by Lund, seconded by B. Anderson, to adjourn the meeting at 6:38 p.m. MC
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SPECIAL School Board Meeting #12
Jan. 10, 2022,
7:45 a.m.
District Office
Minutes
Call to Order
The meeting was called to order with Winkels, Lund, Freeman and Reeck present (comprising a quorum). Also attending: Supt. Tappe; Finance Director, Regan and Recording Secretary, Madson.
Motion by Freeman, seconded by Lund, to adopt the agenda. Motion Carried
Facility Project
Motion by Reeck, seconded by Freeman, to approve the submission of the Review and Comment for the Activity and Wellness addition at the Staples-Motley Elementary site. Voting in favor were Reeck, Freeman, Lund and Winkels. Opposed: none. B. Anderson and L. Anderson were absent. Motion Carried
Adjournment
Motion by Lund, seconded by Reeck, to adjourn the meeting at 7:53 a.m. Motion Carried
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