Public Notices November 10, 2016
Minutes
Todd County Board of Commissioners
AUGUST 2, 2016
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 2nd day of August, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present.
Approval of Agenda
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote. To approve the agenda with the removal of 9.1 Acknowledge Receipt-CD33 HHA-Private Crossing and addition of 5.2 Hartford Historic Bridge Project Contract Award.
Routine Business
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Auditor Warrants number 227674 through 227866 in the amount of $3,183,662.69.
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 43957 through 44043 in the amount of $66,254.10.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 68919 through 69078 in the amount of $175,315.15 and number 511432 through 511463 in the amount of $69,913.24.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Amended and Restated Joint Powers Agreement between Minnesota Counties Computer Cooperative and Todd County which provides maintenance of data processing software and systems for our financial programs.
On motion by Erickson and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
DECLARING TODD COUNTY’S INTENT TO RETAIN A CPA FIRM TO PERFORM ITS ANNUAL FINANCIAL AUDIT
WHEREAS, Minnesota Statutes, section 6.481, subdivision 2 requires counties to have an annual financial audit, and;
WHEREAS, Minnesota Statutes, section 6.481, subdivision 2 permits counties to “choose to have the audit performed by the state auditor, or may choose to have the audit performed by a CPA firm”.
NOW, THEREFORE BE IT RESOLVED, that Todd County chooses to retain the services of a CPA firm that meets the requirements established in Minnesota Statutes, section 326A.05, for its annual financial audit.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the attached Annual Purchase Agreement with the West Central Regional Juvenile Center.
Public Works
On a motion by Kircher and seconded by Erickson, the following resolution was adopted by unanimous vote:
REQUEST TO ADVANCE TOWNBRIDGE FUNDS FOR SAP 077-599-064 (HARTFORD HISTORIC BRIDGE PROJECT)
WHEREAS, sealed bids were received on July 26, 2016 by the Todd County Public Works Director for SAP 077-599-064, said historic bridge rehabilitation project on 290th Street in Hartford Township, and;
WHEREAS, Robert R. Schroeder Construction Inc. of Glenwood, Minnesota submitted the low bid of $619,423.00, and;
WHEREAS, funding for this project was previously approved for $582,794, which included $80,000 for associated engineering costs, and:
WHEREAS, construction plans for this project have already been approved by MnDOT and permitted by all the regulating agencies including the Minnesota State Historical Society, and;
WHEREAS, Todd County is prepared to proceed with the construction of said project by providing county funds to supplement the available funds in the County’s Townbridge Account, and:
WHEREAS, repayment of the funds so advanced by Todd County is desired in accordance with the provisions of Minnesota Statutes 162.08, Subdivision 5 & 7 and Minnesota Rules 8820.1500, Subpart 9a.
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby request that the Commissioner of Transportation approve this basis for financing said construction project and authorize repayments from subsequent accruals to said Account, in the amount of $130,000 ($109,000 from the estimated 2017 Townbridge allotment and $21,000 from the estimated 2018 Townbridge allotment).
On motion by Kircher and seconded by Neumann, the following resolution was adopted by unanimous vote:
AWARD OF BRIDGE CONSTRUCTION
CONTRACT FOR
SAP 077-599-064
(HARTFORD HISTORIC BRIDGE PROJECT)
WHEREAS, sealed bids were received on July 26, 2016 by the Todd County Public Works Director for SAP 077-599-064, said historic bridge rehabilitation project on 290th Street in Hartford Township, and;
WHEREAS, the following sealed bids were received:
Robert R. Schroeder Construction Inc., Glenwood, Minnesota: $619,423.
Redstone Construction, LLC, Mora, Minnesota: $624,807.50
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby accept and award the contract for the above said construction project to Robert R. Schroeder Construction Inc. of Glenwood, Minnesota based on their low bid of $619,423.
Assessor’s Office
On motion by Kircher, the Abatement Policy action was tabled.
Human Resources
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the temporary hire of Lisa Herges as County Coordinator/Human Resources starting with an effective date of Monday, August 22, 2016 working 3/5 time in this position (Mondays, Tuesdays and Fridays) with a 3/5 pro-rated salary based on the full-time Springsted placement. Benefits will not be accrued during this temporary three month period. After three months in this part-time position, Lisa Herges will meet with the County Board to verify the continued interest of both parties to make the relationship permanent. If there is mutual interest, Lisa Herges and the County Board of Commissioners would then negotiate an agreement for permanent full-time status.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the hire of Patricia Pechan to fill the open position of Property Tax Specialist position at Grade 7, Step B, $18.41 per hour; effective August 8, 2016.
Great River Regional Library
Great River Regional Library gave their 2017 Budget presentation to the County Board.
MIS
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the hiring of Douglas Thom as full-time GIS Technician, Grade 7, Step B, $18.41 per hour, with a start date to be determined.
Health & Human Services
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To accept the retirement of Sharon Willie effective immediately.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the request for TCHHS to recruit and hire a Seasonal Energy Assistance Program Worker, to fill the position left vacant by the resignation of Sharon Willie.
On motion by Neumann and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To accept the intent of Kathy Davis to retire effective November 30, 2016.
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the request for TCHHS to recruit and hire an Eligibility Worker, to fill the position that will be left vacant by the retirement of Kathy Davis.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Home and Community Based Waiver Services Contract between Thomas Allen, Inc and Todd County Health & Human Services.
On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Purchase of Service Agreement between Thomas Allen Consulting, Inc. and Todd County Health & Human Services.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the layoff of Monica Hansen, WIC Coordinator, effective September 30, 2016 with payment of severance in accordance with AFSCME Public Health Collective Bargaining Agreement.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the layoff of Maria Ruiz, Office Support Specialist I, effective August 16, 2016, with payment of severance in accordance with AFSCME Public Health Collective Bargaining Agreement.
Auditor-Treasurer Report
Primary Election will be held on August 9, 2016 with the Auditor’s Office to be open on Saturday, August 6 for Absentee Voting. Canvassing Board will meet on August 12.
Commissioners’ Report
The Commissioners reported on the meetings they had attended.
Adjourn
Commissioner Becker recessed the meeting until August 16, 2016.
AUDITOR WARRANTS
Vendor Name $ Amount
LONG PRAIRIE OIL
COMPANY $14,566.69
PETERS &
CHURCHWELL 3,842.00
REGENTS OF THE UofM 31,664.46
RESOURCE TRAINING
AND SOLUTIONS 236,653.00
TODD CO AUD-TREAS 15,817.00
US BANK 68,534.38
VERIZON 2,422.10
Payments less than
$2,000 8,239.10
AMERICAN HERITAGE
BANK 31,679.42
BIG BIRCH LAKE
ASSOCIATION 3,690.51
CENTERPOINT
ENERGY 20,762.00
COMPUTER
PROFESSIONALS 14,417.00
LONG PRAIRIE SANITATION
INC 2,183.25
MN DEPT OF FINANCE 7,393.00
MORRISON COUNTY 22,226.10
Prairie Lakes Municipal
Solid Waste Auth 64,397.03
RESOURCE TRAINING
AND SOLUTIONS 217,367.00
STEP 5,002.00
TODD CO AUD-TREAS 13,478.50
TRAFFIC MARKING
SERVICE INC 3,014.52
WATERGUARDS, LLC 20,842.00
Payments less than
$2,000 17,711.03
CAPKO BROTHERS
FARMS 51,695.70
EPIPHANY COM. SERV 2,125.00
FLEET SERVICES/WEX
BANK 4,174.92
GOULD/RHONDA M 2,412.00
MINNESOTA POWER &
LIGHT 11,759.69
Payments less than
$2,000 13,186.00
ALLIANCE BUILDING
CORPORATION 18,050.00
AMERICAN HERITAGE 8,059.62
BIG BIRCH LAKE
ASSOCIATION 6,191.51
CENTRAL SPECIALTIES
INC 629,495.31
GENE-O’S COUNTRYSIDE
REST LLC 7,270.65
HARDRIVES INC 1,510,946.42
MINNESOTA UI 7,004.00
PETERS &
CHURCHWELL 9,218.50
SCHOOL DISTRICT 213 8,896.92
SCHOOL DISTRICT 2753 7,052.00
SCHOOL DISTRICT 787 5,519.72
TOWN OF GORDON 5,813.60
TOWN OF STAPLES 2,798.77
TOWN OF TURTLE
CREEK 3,232.23
TOWN OF WARD 4,151.66
TOWN OF WEST UNION 2,129.82
VOYANT COMM. LLC 3,494.50
Payments less than
$2,000 33,082.06
Total $ 3,183,662.69
COMMISSIONERS WARRANTS
Vendor Name $ Amount
CENTRAL SPECIALTIES
INC 14,326.76
DIGITAL ALLEY 3,120.00
HILLYARD 2,001.65
MCCC, MI33 5,408.00
MORRIS ELECTRONICS 3,223.47
MORRISON CO PUBLIC
HEALTH SERV 6,205.29
RELIANCE TELEPHONE
INC 6,000.00
TURNKEY/THREE
SQUARE MARKET 6,646.80
Payments less than
$2,000 19,322.13
Total $66,254.10
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
V #4123 COST EFF.
HEALTH INS 2,654.50
BRENNY FUNERAL
CHAPEL, PEQUOT
LAKES, MN 3,500.00
DANIEL FUNERAL HOME -
ST CLOUD, MN 3,500.00
DHS - MSOP- MN SEX
OFFENDER PROGRAM 6,192.00
DHS - SWIFT 85,338.49
RURAL MN CEP INC 16,747.41
TODD CTY AUDITOR/
TREASURER 15,096.10
153 payments less than
$2,000 42,286.65
Total: $ 175,315.15
Vendor Name $ Amount
COMMUNITY AND
FAMILY SRVS LLC 4,656.30
HEARTLAND GIRLS
RANCH 6,581.70
KINDERCARE ED. LLC 3,100.00
NORTH HOMES INC 14,290.06
NORTHERN PINES
MENTAL HLTH CTR 7,723.22
VILLAGE RANCH INC 18,083.79
WEST CENTRAL REG
JUV CTR 3,312.50
Payments Less than
$2,000 12,165.67
Total: 69,913.24
On a motion by Neumann and seconded by Kircher, the preceding minutes of the County Board meeting held August 2, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on October 18, 2016.
Witness my hand and seal:
Barb Becker, Todd County Board Chairperson
Denise Gaida, Todd Cty. Auditor-Treasurer
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Minutes
Todd County Board of Commissioners
AUGUST 16, 2016
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 16th day of August, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners present.
Approval of Agenda
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented.
Routine Business
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 44044 through 44139 in the amount of $60,308.30.
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 511464 through 511548 in the amount of $138,369.96.
On motion by Erickson and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the renewal of the annual contribution by allocating $5,500 to the Initiative Foundation for the 2017 budget year.
Introduction of Lisa Herges, County Coordinator/Human Resources.
On motion by Kircher and seconded by Kneisl, the following resolution was adopted by roll call vote with Erickson abstaining:
Repurchase of
Tax-Forfeited
Property
WHEREAS, Wayne L. Minke and Luanne R Minke has submitted an application for repurchase of the following described tax forfeited lands: North 62 feet of West 180 feet of Lot 4 and West 180 feet of South 94 feet of Lot 3, Block 5, Lee’s Addition to the City of Long Prairie, Todd County, Minnesota
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approves the application for repurchase of tax forfeited lands submitted by Wayne L. Minke and Luanne R. Minke.
Public Works
On a motion by Neumann and seconded by Erickson, the following resolution was adopted by unanimous vote:
MnDOT Agreement 1026177 - Trunk
Highway 27 Detour
WHEREAS, the Minnesota Department of Transportation (MnDOT) plans on conducting a bridge re-decking project on Trunk Highway 27 over Interstate 94 under SP 2180-108 in the summer of 2016, and;
WHEREAS, MnDOT requires a detour to carry Trunk Highway 27 traffic to County State Aid Highway 46 and 51 during the bridge re-decking project , and;
WHEREAS, MnDOT is willing to reimburse the County $10,456.99 for the road life consumed by the detour as hereinafter set forth, and;
WHEREAS, Minnesota Statute §471.59 subdivision 10, §161.25, and §161.20 subdivision 2(b) authorizes MnDOT and Todd County to enter into this agreement.
NOW, THEREFORE BE IT RESOLVED, that Todd County enter into MnDOT Agreement 1026177 with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the County for the use of Todd County State Aid Highway 46 and Todd County State Aid Highway 51 as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway 94 at the junction of Trunk Highway 27 under State Project No. 2180-108 (T.H. 94=003).
NOW, THEREFORE BE IT FURTHER RESOLVED, that the Chairperson of the Todd County Board of Commissioners and the Todd County Engineer are authorized to execute Agreement 1026177 and any amendments to the Agreement.
On motion by Kircher and seconded by Kneisl, the following resolution was adopted by unanimous vote:
Final Payment Authorization - 2016 HSIP Pavement Striping Contract
WHEREAS, the contract with Fahrner Asphalt Sealers, LLC for the 2016 HSIP (Highway Safety Improvement Program) Pavement Striping Contract known as SP 077-070-007 located along various Todd County Highways, has in all things been completed, and;
WHEREAS, construction work on this contract was scheduled and completed in 2016 with the value of the total work certified being $118,217.56, and;
WHEREAS, partial payments amounting to $112,306.68 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $5,910.88 still remains to be paid to Fahrner Asphalt Sealers, LLC.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.
Todd County Economic Development
Rick Utech presented the 2016 Todd County Development Corporation first Half Report.
Sheriff’s Office
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve to post in-house and advertise for part-time jailor dispatchers and to establish a pool for future employment needs.
Planning & Zoning / Soil & Water
On motion by Kneisl and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Zone Change Request by Roger Hendricks Parcel #25-0011000. Sec 12 Twp 133 Range 32 Gov’t Lot 4 Ex n 660 ft & Ex Beg at SW Cor of Gov’t Lot 4, N 557.13 ft, E 109 ft, Se’erly 561 ft along Ctrline of Rd, W 56 ft to Beg in Villard Township. Granted Zoning Amendment request to rezone said parcel from R-10 to AF-2 zoning with no conditions.
On motion by Erickson and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the Conditional Use Permit for Tim Kasper and Kelli Karst Site Address: 16988 341st Ave., Burtrum, MN. Parcel #06-0035600. Sec.-25 Township-128 Rng-32 NW4 NW4 in Burnhamville Township. Granted CUP to have a second single family home on one parcel with the following conditions: 1) Taking down of signage and no business advertising. 2) Septic design for address 16988. This system failed the compliance inspection. 3) Septic inspection for 16972 submitted prior to home permit being issued. 4) Land Use Permit for home at 16972.
On motion by Neumann and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
RESOLUTION OPTING-OUT OF THE
REQUIREMENTS
OF MINNESOTA
STATUTES,
SECTION 394.307
WHEREAS, on May 12, 2016, the Governor of Minnesota signed into law Chapter 111 of the 89th Legislature of the State of Minnesota establishing definitions and requirements for the Temporary Family Health Care Dwellings, which was introduced during the 2016 legislature session as Senate File 2555 and House File 2497; and
WHEREAS, Chapter 111 amends Minnesota Statute 394 which regulates county permitting and zoning processes by establishing new rules for the placement of Temporary Family Health Care Dwellings on residential property; and
WHEREAS, the Minnesota Association of County Planning and Zoning Administrators, the professional association for county planning and zoning staff in Minnesota, supports the concept of Temporary Family Health Care Dwellings; and
WHEREAS Chapter 111 erodes local control of the permitting process; limiting a county’s ability to foster and guide development, and placing undue burden on the county staff to forego standard permitting practices; and
WHEREAS, it is the intent of the Todd County Board of Commissioners to protect the public health, safety, and welfare of the County residents and the environment of the County; and
WHEREAS, subdivision 9 of Minnesota Statue 394.307 allows a county to “opt-out” of the regulations through the passage of a county board resolution; now therefore,
NOW THEREFORE BE IT RESOLVED, Todd County elects to regulate Temporary Family Health Care Dwellings though already existing permitting standards of the Todd County Zoning Ordinances; and
BE IT FURTHER RESOLVED. Pursuant to authority granted by Minnesota Statue, Section 394.307, Subdivision 9, the County of Todd opts- out of the requirements of Minnesota Statue 394.307 which defines and regulates Temporary Family Health Care Dwellings.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept the resignation of WCA Coordinator (Matt Danzl) effective August 19, 2016.
Health & Human Services
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Angela Jern effective August 2, 2016.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the request for Health & Human Services to recruit and hire a Support Enforcement Aide to fill the position left vacant by the resignation of Angela Jern as recommended by the Todd County Personnel Committee.
Auditor-Treasurer Report
Finance Committee will meet again today to work on final levy numbers.
Commissioners’ Report
The Commissioners reported on the meetings they had attended.
Adjourn
On motion by Kneisl and seconded by Kircher, the meeting was adjourned for the month of August, 2016.
COMMISSIONERS WARRANTS
Vendor Name $ Amount
AMERICAN COMMUNI-
CATIONS INC $3,750.00
BROWERVILLE TRUCK
WASH/BIG BOYZ 4,848.92
CENTRAL APPLICATORS
INC 19,638.39
IMPACT TECHNOLOGY 6,590.00
WIDSETH SMITH
NOLTING INC 3,142.00
Payments less than
$2,000 22,338.99
Total $ 60,308.30
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
#14471 $2,074.21
ANU FAMILY SERVICES
INC 4,500.00
#4453 2,635.00
GREATER MN FAMILY
SERVICES INC $5,806.30
HEARTLAND GIRLS
RANCH 6,801.09
HOLISTIC FAMILY
ED. SRVS 2,187.12
LONG PRAIRIE GREY
EAGLE SCHOOLS 2,570.95
#10746 3,164.79
NEXUS INC-MILLE LACS
ACADEMY-SHIP 4,954.42
NORTHERN PINES
MENTAL HLTH CTR 5,030.50
#12002 2,987.87
#14051 3,878.41
#14162 2,272.92
PETRANGELO MS ED
D/GEORGE 3,131.25
PINEHAVEN YOUTH AND
FAMILY SRVS INC 7,758.37
STEP 6,874.26
#14203 2,690.80
VILLAGE RANCH INC 19,099.59
#14480 2,038.87
Payments less than
$2,000 47,913.24
Total $138,369.96
On a motion by Neumann and seconded by Kircher, the preceding minutes of the County Board meeting held August 16, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on October 18, 2016.
Witness my hand and seal:
Barb Becker, Todd County Board Chairperson
Denise Gaida, Todd
County Auditor-Treasurer
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