Public Notices January 19, 2017
Minutes
Todd County Board of Commissioners
DECember 20, 2016
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 20th day of December, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.
Approval of Agenda
On motion by Kneisl and seconded by Neumann, the following motion was introduced and adopted by unanimous vote. To approve the agenda as presented.
Routine Business
On motion by Erickson and seconded by Neumnn, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 44965 through 45100 in the amount of $115,682.04.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 511980 through 512073 in the amount of $143,725.20.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner’s Meeting Minutes for December 7, 2016 as presented.
On motion by Neumann and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:
GAMBLING PERMIT FOR SAUK VALLEY GOBBLERS
WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for Sauk Valley Gobblers through this resolution;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day Gambling Permit for Sauk Valley Gobblers to hold a raffle at Diamond Point in Birchdale Township at the address 12818 Bayview Drive, Sauk Centre, MN on February 25, 2017.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the contract with Peters and Churchwell for Public Defender services in Todd County for 2017.
On motion by Erickson and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:
RESOLUTION
REQUESTING
APPROVAL FROM
THE MINNESOTA
DEPARTMENT OF NATURAL RESOURCES FOR THE SALE OF TAX FORFEITED LANDS
WHEREAS, the County Board of Commissioners of the County of Todd, State of Minnesota, Desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for nonpayment of taxes, and
WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8, and 282.018, and other statues that require the withholding of tax-forfeited lands from sale. (Unless otherwise stated.) The Todd County Board of Commissioners hereby certifies that the Soil and Water Conservation Board (of the district in which the land is located) has reviewed the attached land sale list and identified any and all non-forested marginal land and wetland
BE IT FURTHER RESOLVED, that the Todd County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the Sale of said lands.
Finance Committee
On motion by Erickson and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:
A RESOLUTION TO APPROVE THE 2017 COUNTY BUDGET
WHEREAS, the Todd County Board of Commissioners are required to adopt an annual budget and certify it to the County Auditor, and;
WHEREAS, the County Board of Commissioners have had an opportunity to discuss the operations costs and revenues of the County for fiscal year 2017;
NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners hereby approve the following as the 2017 Budget for the County of Todd, Minnesota and directs that it be forwarded to the County Auditor (chart 1).
On motion by Erickson and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
A RESOLUTION
ADOPTING THE 2017 FINAL LEVY
WHEREAS, the Laws of the State of Minnesota direct that the Todd County Board of Commissioners are required to approve by resolution a final levy no later than December 30th annually, and;
WHEREAS, The Todd County Board of Commissioners have considered the financial situation of the County and had an opportunity to deliberate the levying of property taxes upon property owners within the County.
NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners hereby approves the following as the 2017 Final Levy for the County of Todd, Minnesota for property taxes payable in 2017 and directs that it be forwarded to the County Auditor (see chart 2).
Public Works
On motion by Neumann and seconded by Erickson, the following resolution was introduced and adopted by unanimous vote:
FINAL PAYMENT
AUTHORIZATION - 2016 COUNTY ROAD 57
PAVING CONTRACT
WHEREAS, the contract with Central Specialties, Inc. for the 2016 County Road 57 Paving Contract known as CP 16:57-01, has in all things been completed, and;
WHEREAS, construction work on this contract was scheduled and completed in 2016 with the value of the total work certified being $447,236.85 and;
WHEREAS, partial payments amounting to $420,884.06 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $26,352.79 still remains to be paid to Central Specialties, Inc.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorize final payment as specified.
On motion by Kircher and seconded by Kneisl, the following resolution was introduced and adopted by unanimous vote:
FINAL PAYMENT
AUTHORIZATION - 2016 GRAVEL AND DUST CONTROL CONTRACT
WHEREAS, the contract with Central Specialties, Inc. for the 2016 Gravel and Dust Control Contract (which includes the following projects CP 77-16-08, CP 16:57, CP 16:58, CP 16:95, CP 16:97) located along various Todd County Highways, has in all things been completed, and;
WHEREAS, construction work on this contract was scheduled and completed in 2016 with the value of the total work certified being $219,590.78, and;
WHEREAS, partial payments amounting to $208,611.25 have been previously been made to the contractor as work progressed, and;
WHEREAS, it has been determined that $10,979.53 still remains to be paid to Central Specialties, Inc.
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed projects for and in behalf of the County of Todd and authorize final payment as specified.
Ditch Inspector
On motion by Kneisl and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:
REJECT ALL BIDS – COUNTY DITCH 18 REPAIR PROJECT
WHEREAS, The Todd County Ditch Authority sought bids for the repair of County Ditch 18; and
WHEREAS, the bids were opened and reviewed on December 2, 2016, and the bid details are outlined and attached to this Resolution as Exhibit “A”; and
WHEREAS, the Ditch Authority reserves the right to reject any and all bids as out lined in Article 19 of the bid packet which is attached as Exhibit “B”.
NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority rejects all bids received for the County Ditch 18 Repair Project.
Community Corrections
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: It is respectfully recommended that the County Board of Commissioners enter into and approve the Community Corrections Act Subsidy Agreement for 2017.
Solid Waste Public Hearing
A Public Hearing was held for the proposed increase of the per pound disposal rate for MSW to $0.07 per pound and increase the per ton rate for MSW disposal to $94 per ton.
A Public Hearing was held for the proposed Volume Based Service Fee as presented in the “Budget Comparison 2016-2017”, Budget Options-Long Term, Option #1.
Planning & Zoning
On motion by Neumann and seconded by Kircher, the following resolution was introduced and adopted by unanimous vote:
FINAL PLAT
APPROVAL –
“SWARTZENTRUBER ACRES” SUBDIVISION
WHEREAS, Applicant Peter A. Swartzentruber and Iva P. Swartzentruber applied to subdivide a property that is part of Southeast Quarter of the Northeast Quarter of Section 07 of Round Prairie Township with the plat to be known as Swartzentruber Acres
WHEREAS, The Swartzentruber Acres Plat consists of one residential lot of 32.58 acres more or less, located in the AF-1 Zoning District.
WHEREAS, On January 7, 2016 the Todd County Planning Commission recommended the following property be considered for Subdivision pursuant to Todd County Subdivision Regulation and Ordinance:
That part of the Southeast Quarter of the Northeast Quarter of Section 7, Township 128 North, Range 33 West, Todd County, Minnesota. Described as follows:
Beginning at the east quarter corner of said Section 7;
thence North 00 degrees 17 minutes 50 seconds West, assumed bearing, along the east line of said Southeast Quarter of the Northeast Quarter, 900.87 feet; thence South 89 degrees 42 minutes 10 secondeds West 458.50 feet; thence North 00 degrees 17 minutes 50 seconds West 417.11 feet to the north line of said Southeast Quarter of the Northeast Quarter; thence South 88 degrees 43 minutes 07 seconds West, along said north line, 869.15 feet to the west line of said Southeast Quarter of the Northeast Quarter; thence South 00 degrees 19 minutes 33 seconds East, along said west line, 1323.47 feet to the south line of said Southeast Quarter of the Northeast Quarter; thence North 88 degrees 49 minutes 17 seconds East, along said south line, 457.92 feet to the west line of the East 869 feet of the said Southeast Quarter of the Northeast Quarter; thence North 00 degrees 17 minutes 50 seconds West, along said west line, 198.02 feet to the north line of the South 198 feet of said Southeast Quarter of the Northeast Quarter; thence North 88 degrees 49 minutes 17 secondeds East, along said north line, 734.05 feet; thence South 01 degrees 10 minutes 43 secondeds East 198.00 feet to said south line of the Southeast Quarter of the Northeast Quarter; thence North 88 degrees 49 minutes 17 secondeds East, along said south line, 132.00 feet to the point of beginning. 32.58 acres
WHEREAS, On January 19, 2016 the Todd County Board of Commissioners considered the Preliminary Plat for the above described property and approved the Swartzentruber Acres Preliminary Plat (C-20160209892) with no conditions.
WHEREAS, the Planning & Zoning Department has completed the necessary final plat review and find that all items required for final plat approval have been completed.
NOW, THEREFORE BE IT RESOLVED, the final plat of “Swartzentruber Acres” subdivision be approved as presented.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the zoning amendment request by Gregory Johnson to rezone parcel 10-0011101 from AF-1 to AF-2 with the sights, sounds, and smells provision added to the plat.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Little Swan Villa preliminary plat request with four conditions outlined on proceedings.
Health & Human Services
Corey from STEP (formerly Todd County DAC) was present to provide an update to the Commissioners of the services provided to their consumers.
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the STEP Purchase of Service and Host County Contract effective Jan 1, 2017 - Dec 31, 2017, as attached.
Bill Brings from Camphill Village was present to provide an update to the Commissioners of the services provided to their consumers.
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Camphill Village Purchase of Service and Host County Contract effective Jan 1, 2017 – Dec 31, 2017 in the amount of $816/month.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Northern Pines Purchase of Service Contract effective Jan 1, 2017 - Dec 31, 2017. Commissioner Kircher abstained.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the purchase of service agreement with SomePlace Safe Parenting Center effective Jan 1, 2017 - Dec 31, 2017.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To accept the resignation of Sheila Roth effective December 5, 2016.
On motion by Erickson and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve Health & Human Services to recruit and hire a Home Health Aide/Homemaker to fill the vacant position.
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the elimination of one-$30 petty cash fund and two-$20 change funds. Total of $70 will be deposited into Fund 21-Public Health. Remaining board approved change funds include one-$100 change fund, one-$50 change fund and one-$20.change fund; for a total of $170.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Memorandum of Agreement designating Jackie Och, Todd County Health and Human Services Director as the CHB Administrator for the Morrison-Todd-Wadena Community Health Board effective 1/1/2017-12/31-2017.
On motion by Neumann and seconded by Kircher, the following motion was introduced and adopted by unanimous vote: To authorize $2,000 compensation to Jackie Och for the Community Health Board Rotating Administrator responsibilities effective January 1, 2017 through December 31, 2017.
Auditor-Treasurer Report
Reminders of upcoming meeting dates and deadlines. Pre-Audit was done by CliftonLarsonAllen. Truth in Taxation meeting held with success.
Commissioners’ Report
The Commissioners reported on the meetings they had attended.
Commissioner Becker recessed the meeting until December 29, 2016.
COMMISSIONERS WARRANTS
Vendor Name $ Amount
BROWERVILLE TRUCK
WASH/BIG BOYZ $4,515.00
COMPASS MINERALS
AMERICA 14,905.70
ELECTION SYSTEMS &
SOFTWARE INC 11,015.15
HILLYARD 2,379.11
IMPACT TECH 3,060.00
KIRBY’S ELECTRIC 4,000.00
LONG PRAIRIE
MACH. CO INC 2,710.95
MORRIS ELECT 4,421.04
NORTHERN STAR
CO-OP 2,168.30
NUSS TRUCK & EQUIP 5,480.37
SHI CORP 7,180.00
STAPLES WORLD 2,436.76
STREICHER’S 2,422.99
TODD CO AUDITOR-
TREASURER 2,518.02
TODD CO MIS DEPT 6,957.60
Payments less than
$2,000 39,511.05
Total $115,682.04
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
ANU FAMILY SERVS
INC $3,000.00
#4453 5,100.00
GERARD TREATMENT
PROGRAMS 7,300.52
HEARTLAND GIRLS
RANCH 9,115.50
HOLISTIC FAMILY
ED.SRVS 6,579.13
KINDRED FAMILY
FOCUS 2,855.34
LUEBESMIER/
HEATHER 2,495.00
LUTHERAN SOCIAL SERV.
OF MN-ST PAUL 6,987.30
NORTHERN PINES
MENTAL HLTH CTR 9,614.50
NORTHWOOD CHILD.
SERV. 3,289.10
PORT OF CW BOYS
HOME 9,790.00
PORT OF CROW WING
GIRLS HOME 2,670.00
STEP 6,131.38
#14203 2,604.00
VILLAGE RANCH INC 16,998.90
#14480 2,071.50
Payments less than
$2,000 47,123.03
Total $143,725.20
On a motion by Kircher and seconded by Neumann, the preceding minutes of the County Board meeting held December 20, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on December 29, 2016.
Witness my hand and seal:
Barb Becker, Todd County Board Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
3pnc
Minutes
Todd County Board of Commissioners
DECember 29, 2016
Call to Order
The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 29th day of December, 2016 at 9:00 a.m. The meeting was called to order by Chairperson Becker. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.
Approval of Agenda
On motion by Kneisl and seconded by Erickson, the following motion was introduced and adopted by unanimous vote. To approve the agenda with the addition of 8.7 Transfer of Funds-Recorder Dept.
Consent Agenda
On motion by Kircher and seconded by Neumann, the following motion was introduced and adopted by unanimous vote:
To approve the Commissioner’s Meeting Minutes for December 20, 2016 as presented.
To approve a One-Year On & Off Sale 3.2 Malt Liquor License for Don & Dave’s Store at the address of 26762 County 26, Browerville, MN in Moran Township effective January 1, 2017 through December 31, 2017.
Auditor-Treasurer
On motion by Neumann and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants number 45101 through 45182 in the amount of $112,710.61.
On motion by Kircher and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the Health & Human Services Warrants number 69756 through 69904 in the amount of $168,278.54 and number 512074 through 512092 in the amount of $28,276.46.
On motion by Neumann and seconded by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the 2017 City Prosecution Contract Agreements between the Todd County Attorney and the Cities of Grey Eagle, Clarissa, Eagle Bend, Hewitt and Bertha respectively.
On motion by Kircher and seconded by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the appointment of Dr. Quinn Strobl as the Todd County Medical Examiner, effective January 1, 2017 through December 31, 2022 to coincide with the current contract for Medical Examiner services in effect.
On motion by Erickson and seconded by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the contract agreement with Point & Pay to provide credit card payment services to Todd County customers.
On motion by Kneisl and seconded by Kircher the following resolution was adopted by unanimous vote:
TRANSFER OF FUNDS – COUNTY DITCH 15 REPAYMENT
WHEREAS, in 2006, $50,000 was borrowed from the General Revenue Fund to help pay for expenses incurred during the cleaning of County Ditch 15 via Board Resolution 2006-12/19-145, and;
WHEREAS, County Ditch 15 now has the funds available to pay back the outstanding $50,000 owed to the General Revenue Fund;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $50,000 from the Fund 40-County Ditches (County Ditch 15 Fund Balance) to Fund 01-General Revenue.
On motion by Kneisl and seconded by Kircher, the following resolution was adopted by unanimous vote:
TRANSFER OF FUNDS – COUNTY DITCH 25 REPAYMENT
WHEREAS, in 2006, $50,000 was borrowed from the General Revenue Fund to help pay for expenses incurred during the cleaning of County Ditch 25 via Board Resolution 2006-12/19-145, and;
WHEREAS, County Ditch 25 now has the funds available to pay back the outstanding $50,000 owed to the General Revenue Fund;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $50,000 from the Fund 40-County Ditches (County Ditch 25 Fund Balance) to Fund 01-General Revenue.
On motion by Erickson and seconded by Kneisl, the following resolution was adopted by unanimous vote:
TRANSFER OF FUNDS - DITCH FUND REPAYMENT
WHEREAS, due to changes in accounting tracking methods of the County Ditch Funds over time, there exists payments made out of the County Ditch Fund that were not allocated directly to a specific ditch, and;
WHEREAS, the County Auditor/Treasurer’s Office has researched these outstanding expenses and conclude that the original payments should have been generated from Fund 01-General Revenue;
NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve the transfer of $16,898.16 from Fund 01-General Revenue to Fund 40-County Ditches.
Emergency Management
On motion by Kneisl and seconded by Neumann, the following resolution was introduced and adopted by unanimous vote:
APPROVE THE LOCAL EMERGENCY
OPERATIONS PLAN REVIEW
WHEREAS, the Todd County Board of Commissioners have reviewed the Todd County Emergency Operations Plan, and;
NOW, THEREFORE BE IT RESOLVED, Todd County Board of Commissioners, find that it adequately addresses the reviewing planning requirements.
On motion by Kneisl and seconded by Erickson, the following resolution was introduced and adopted by unanimous vote:
A RESOLUTION
SUPPORT OF THE DEVELOPMENTAND MAINTENANCE OF THE CONTINUITY OF OPERATIONS PLAN FOR TODD COUNTY
WHEREAS, the National Security Presidential Directive 51, National Security Presidential Directive 20, and Emergency Preparedness Requirements for Medicare and Medicaid Participating Providers and Suppliers ruling are required to have by November 16, 2017 a Continuity of Operations Plan (CO-OP), and;
WHEREAS, the participation and support of the development\maintenance of the Todd County CO-OP shall be required by all departments, and;
WHEREAS, the Continuity Program Manager (CPM) shall be the Emergency Management Director of Todd County, and;
WHEREAS, the CPM will create a CO-OP committee that will have one primary and one alternate person from each department, and;
WHEREAS, the CPM will provide continuity of operations plan Awareness training to the committee members. This training will include, defining continuity of operations, identify the legal basis for continuity of operations, understanding the Continuity Program Management Cycle and describe the elements of a viable continuity program, and;
WHEREAS, the CPM will report to the Board of Commissioners as to the progress of the CO-OP.
NOW, THEREFORE BE IT RESOLVED that all Todd County Departments shall participate in the development and maintenance of the Todd County Continuity of Operations Plan set forth.
Solid Waste
On motion by Kneisl and seconded by Kircher, the following resolution was introduced and adopted by majority vote with Neumann opposed:
A RESOLUTION TO APPROVE 2017 SOLID WASTE ENTERPRISE FUND BUDGET
WHEREAS, the Todd County Board of Commissioners are required to adopt an annual budget and certify it to the County Auditor;
NOW, THEREFORE BE IT RESOLVED, the Todd County Board of Commissioners hereby approves the following as the 2017 Budget for the Solid Waste Enterprise Fund of the County of Todd, Minnesota and directs that it be forwarded to the County Auditor (chart 3)
COMMISSIONERS WARRANTS
Vendor Name $ Amount
AM. SOLUTIONS
FOR BUSINESS $4,578.16
BUSKER CONCRETE 5,000.00
CENTRACARE HEALTH
SERVICES 2,537.78
CHAMBERLAIN OIL CO 2,802.73
Clark Equip. Co.
dba Bobcat Co. 36,873.37
COMPASS MINERALS
AMERICA 14,770.72
MN STATE AUDITOR 5,461.91
MN STATE SHERIFFS
ASSOC 7,167.00
MORRIS ELECTR. 3,111.20
SANOFI PASTEUR INC 5,178.08
ZIEGLER INC 3,195.83
Payments less than
$2,000 22,033.83
Total $112,710.61
HEALTH & HUMAN SERVICES WARRANTS
Vendor Name $ Amount
COMM. AND FAMILY
SRVS LLC 8,258.93
NORTHERN PINES
MENTAL HLTH CTR 3,654.00
PSJ ACQUISITION LLC 5,007.77
WEST CENTRAL REG
JUVENILE CTR 3,312.50
Payments less than
$2,000 8,043.26
Total $28,276.46
VENDOR NAME AMOUNT
BENSON FUNERAL
HOME - ST CLOUD 4,750.00
DHS - SWIFT 48,225.33
INFORMATION
SYS. CORP 36,455.00
RURAL MN CEP INC 17,524.37
TODD COUNTY MIS
DEPT 18,553.60
US POSTAL SERVICE 5,264.00
143 PAYMENTS LESS
THAN $2,000 37,506.24
Total $168,278.54
On a motion by Becker and seconded by Kircher, the preceding minutes of the County Board meeting held December 29, 2016 were duly approved by unanimous vote at the Todd County Board of Commissioners at the Regular Board Meeting held on January 3, 2017.
Witness my hand and seal:
Rodney Erickson,
County Board Chairperson
Denise Gaida, Todd County
Auditor-Treasurer
3pnc
