Meeting #18

May 17, 2010

CALL TO ORDER

Roll Call was taken with the following present for all or part of the meeting: Board members B. Anderson, P. Anderson, Freeman, Longbella, Schmitt and Swecker (Comprising a Quorum); Superintendent Schmitz; Principals Mr. Ogg and Mr. Luksik; Business Manager Mr. Hamann; Financial Coordinator/ Food Service Director Mr. Moore; Buildings and Grounds Supervisor Mr. Christoffersen; Staples World Manager Ms. Halvorson; SMEA Rep Ms. Simek, Mr. Porter from Mayer, Porter, Beinhorn, and Rowe, Ltd.; Mr. K. Nelson, high school Student and Administrative Assistant/ Recording Secretary Ms. Shriver. The Pledge of Allegiance was said.

Motion by Longbella, seconded by Freeman to adopt the agenda. Motion Carried

SCHOOL/COMMUNITY FORUM (PRESENTER MUST HAVE CONTACTED BOARD CHAIR OR SUPERINTENDENT BY NOON OF DAY OF MEETING WITH TOPIC.)

Kevin Nelson represented the basketball boosters club and spoke about a fundraiser project offered by Webcast America. Webcast America works with high schools to broadcast events of all kinds over the internet. It would take a $3,000 investment which they would get by selling advertisement and anything over the $3,000 would be profit to the club. This could be used for games and concerts etc. People not able to make the event could view it on their computer at a later time.

Motion by Swecker, seconded by P. Anderson, to allow this project, if misused it would be withdrawn. Superintendent Schmitz and AD Mr. Peterson will speak with other AD’s about this. Motion Carried.

RECOGNIZE PUBLIC – Chair Schmitt welcomed everyone.

CONSENT AGENDA:

Motion by Longbella, seconded by P. Anderson, to approve the following on the consent agenda Approval of Minutes for April 19 and April 30, 2010 meetings; Acceptance of Cash Donations and In-Kind Contributions - $2,636.75; Motion Carried.

FINANCE ITEMS:

Mr. Moore presented the Financial Report including the Fund Description, Cash Only, through 5/14/10; Disbursement Report from 4/14/10 through 5/13/10 of checks #81840 through #82200 for board review; Investments as of 5/14/10 and YTD Expenditure Report various funds dated 5/10. (Complete report can be viewed at the District Offi ce.)

Motion by B. Anderson, seconded by Longbella, to approve the financial report and authorize payment of vouchers. Motion Carried.

Motion by Swecker, seconded by Longbella, to accept the Vocational Rehabilitation contract between ISD #2170, host district, and SM ISD #2170, beginning July 1, 2010, ending June 30, 2011. Motion Carried.

Motion by P. Anderson, seconded by B. Anderson, to approve being fiscal agent for Vocational Rehabilitation Contracts for 14 districts. Motion Carried.

Motion by Swecker, seconded by Schmitt to approve Memorandum of Understanding between ISD #2170 SM Public School and SM Education Association (SMEA) – regarding adding a new article in Teachers’ Master Contract entitled “Professional Learning Communities” contingent on approval by a vote of the teachers. This would cover PLC facilitator and coordinator positions, electing facilitators, time/reimbursements and stipends for work. (Can be viewed in full in district offi ce.) Motion Carried.

Motion by B. Anderson, seconded by Longbella, to award quote for financial auditing services for three (3) years to Mayer, Porter, Beinhorn & Rowe, Ltd. of Staples. They came in higher but their hourly rates were lower; they have been very helpful in setting up OPEB account and not billing for extra hours; they are familiar with the school’s finances and support community services including school-related events and projects. Motion Carried.

Other: Approve 2010-11 Capital Outlay Budget as Presented - Mr. Hamann presented the 2010-11 Capital Outlay Budget Expenditures and after some discussion Motion by B. Anderson, seconded by P. Anderson to approve. Motion Carried.

PERSONNEL:

Motion by P. Anderson, seconded by Swecker, to approve the resignation request with thanks from Renee Domogalla, Staples Elementary Special Ed Para, effective 4-1-10. Motion Carried.

Motion by Longbella, seconded by B. Anderson, to approve the retirement request with thanks from Everett Rolli, bus driver, effective 6-2-10. Motion Carried.

Motion by P. Anderson, seconded by Longbella, to approve the 2010-11 contract for Chris Etzler as Community Education Director for 231 days at a Grade 16. Motion Carried.

Motion by P. Anderson, seconded by Freeman, to approve the 2009-11 Administration Contract with some clean-up items in language and financial, agreement is consistent with all other groups (1% salary first year; 2% second year=1% salary and 1% HRA). Motion Carried.

Motion by Freeman, seconded by P. Anderson, to approve the 2009-11 Transportation Contract with minor language changes and financial agreement consistent with all other groups (1% first year, 2% second year). Motion Carried.

Other: Motion by Swecker, seconded by P. Anderson, to accept Clay Houselog’s resignation as Staples Motley Yearbook Layout Director but retaining his position as Yearbook Financial Advisor.

Motion Carried.

ANNUAL ORGANIZATIONAL ITEMS:

Designate 2010-11 Support Services - Official School Attorneys –Motion by P. Anderson, seconded by Swecker to name Knutson Flynn and Deans PA from Mendota Heights, MN to serve as the official school attorneys for FY 2010-11. Administration was granted authority to employ any other attorney/ law firm as deemed necessary.

Motion Carried.

Official Depositories – Motion by B. Anderson,

seconded by Longbella naming the following as official depositories for FY 2010-11: First International Bank and Trust, Unity Bank Central Mid-Central Federal Savings Bank, Mid- Minnesota Federal Credit Union and other financial institutions which are in compliance with MN Statutes governing school district depositories. Motion Carried.

Motion by P. Anderson, seconded by B. Anderson, to designate the Staples World as the legal and official newspaper for FY 2010-11 with the option of reprinting the school board meeting minutes in the shopper. Motion Carried. ($9.45 per column inch, supply affidavits of publication upon request for all legal notices and $3.50 per column inch for running in Sunday’s Square Shooter.)

Motion by Longbella, seconded by Freeman, for school officials to invest funds on behalf of the school district: Bob Hamann, John Moore, Bonnie Thoele and Marilyn Hassler. Motion Carried.

Motion by Longbella, seconded by Swecker to allow Bob Hamann, John Moore, Marilyn Hassler and Bonnie Thoele to electronically transfer funds for investment for the Staples Motley School District. Motion Carried.

Motion by Longbella, seconded by B. Anderson, authorizing Superintendent Mark Schmitz, Bob Hamann and John Moore to execute agreements and/ or financial documents as necessary on behalf of the Staples Motley School District. Motion Carried.

Motion by P. Anderson and, seconded by B. Anderson to set the board meeting dates the third Monday (except January and February third Tuesday) of each month at 7 p.m., with a school/public forum first on agenda at 7-7:20 p.m. for those wishing to address the board on topics subject to the limitations of policy #206 once contacted the Superintendent or Board Chair by noon the day of meeting.

These meetings will alternate monthly between Staples and Motley sites starting with July in Staples. Special work session meetings may be held every other month as determined by the board and Superintendent, rotating between Staples and Motley sites beginning in Staples in August. Motion Carried.

OTHER:

Motion by Longbella, seconded by B. Anderson, to approve results from the Heart O’Lakes Conference membership ballot with AD’s recommendation for DL in conference, six (6) years in conference and favor of member schools in conference play not be scheduled to play teams in a classification two classes above their classification. Motion Carried.

REPORTS:

School Board: FED – Minutes from 4-27-10 Governing Board of Education. NJPA - Minutes from 3-18- 10 Board of Directors meeting were in board packet; NJPA has purchased the Carter Ringer building; receiving apps for Director this week; volunteer insured dental plan approved and are looking at providers and could be offered to our staff.

Principals/MS Dean of Students: Mr. Ogg, High School Principal, said Awards program is May 26; Cap and Gown May 26, Graduation, May 28 with board members Swecker and P. Anderson being a part of this; Wellness concluded activities with an Amazing Race on May 12; Lyceum April 28 “How to Save a Life” was co-hosted by Target Beyond and local law enforcement; FFA banquet was May 10; Dollars for Scholars Award night was May 19 with almost $80,000 in scholarships given out; Special Ed Graduation brunch May 21; Baccalaureate May 23; approximately 111 seniors will be walking through graduation ceremonies; seniors are planning class trip June 1-2 to Twin Cities with Valley Fair a part of trip. Mr. Luksik, Elementary Principal, said July 19 through August 12 will be summer school; NWEA and Ed check up data will help support instructional help, where to put it next year; closing ceremony is May 27 for 5th graders; band and orchestra signup June 1 and Title I needs staff with apps due June 30.

Mr. Christof fersen, Buildings & Grounds Supervisor, said they have been busy with a lot of events; meeting with contractors and the big track meet went well with 550- 600 people participating.

Superintendent Schmitz said only one local sub-contractor submitted a bid for the upcoming projects with Comstock, the awarded contractor, for these projects. He said Freshwater and Motley painting was not on original bids and will give local contractors an opportunity to bid on these. Will be selling sections of the current gym floor with Mr. Peterson, Mr. Christoffersen and himself meeting on this Wednesday. He said the Leadercast 2010 was well received and hope to continue with another one possibly in a couple years and he gave a legislative update.

UPCOMING MEETING SCHEDULE:

Facilities Committee, May 20, 7:30 a.m., District Office (Longbella, P. Anderson, B. Anderson); Staff Social/Retirement Party, The Vintage golf course, Thursday, June 3, 4:00 p.m. golf; 6:30 p.m. Social; School Board Work Session, June 7, 6:45 p.m., Motley School – “Mutual Expectations”; Next regular monthly meeting, Motley School Cafeteria, June 21, 6:45 p.m.

ADJOURNMENT:

Motion by Swecker, seconded by Schmitt to adjourn at 8:44 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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