Meeting #16

April 19, 2010

CALL TO ORDER

Roll Call was taken with the following present for all or part of the meeting: Board members B. Anderson, Freeman, Longbella, Schmitt and Swecker (Comprising a Quorum) P. Anderson was absent; Superintendent Schmitz; Principals Mr. Ogg and Mr. Luksik; Middle School Dean of Students Mr. Olsen; Business Manager Mr. Hamann; Financial Coordinator/ Food Service Director Mr. Moore; Buildings and Grounds Supervisor Mr. Christoffersen; High School Dean of Students/ Activities Director Mr. Peterson; Staples World Manager Ms. Halvorson; SMEA Rep Mr. Barnett, and Administrative Assistant/ Recording Secretary Ms. Shriver. The Pledge of Allegiance was said.

Motion by Longbella, seconded by Freeman to adopt the agenda. Motion Carried

SCHOOL/COMMUNITY FORUM – (PRESENTER MUST HAVE CONTACTED BOARD CHAIR OR SUPERINTENDENT BY NOON THE DAY OF MEETING WITH TOPIC) – Mary Freeman on Volunteering at Elementary School and needs she sees as a Volunteer – Freeman reported on the importance of volunteers and the paraprofessionals saying they really do double duty and are an extra pair of eyes to step in and troubleshoot so teachers can teach. She wondered how as board members do they get more helping hands, watchful eyes and kind, caring hearts into our buildings. The board agreed to discuss the issue as a possible goal or strategy during their next planning session.

RECOGNIZE PUBLIC – Chair Schmitt welcomed everyone present.

CONSENT AGENDA: Motion by Freeman, seconded by B. Anderson, to approve the following on the consent agenda: Approval of Minutes for March 15, and April 5, 2010 Meetings; Acceptance of Cash Donations & In-Kind Contributions $$2,140.05; Permission to Renew Membership in the MN State High School League; Approve Memorandum of Agreement for Student Training Experience with Bemidji State University; Between August 1, 2010 until July 31, 2012 Motion Carried.

FINANCE ITEMS:

Mr. Moore presented the Financial Report including the Fund Description, Cash Only, through 4/14/10; Disbursement Report 3/10/10 through 4/14/10 of checks #81542 through #81839 for board review; Investments as of 4/14/10 and YTD Expenditure Report of various funds dated 4/10. (Complete report can be viewed at the District Office.)

Motion by Longbella, seconded by B. Anderson, to approve the financial Report and authorize payment of vouchers. Motion Carried.

Motion by Longbella, seconded by Freeman for permission to seek bids for dairy and bakery products. Motion Carried.

Motion by Freeman, seconded by B. Anderson, for permission to seek quotes/bids for petroleum and quotes for garbage and recycling services. Motion Carried.

Motion by Freeman, seconded by B. Anderson, for permission to purchase 2-3 new or used vans depending on costs as some of our vans are 12 years old and we are not allowed to use them anymore. Motion Carried.

Mr. Hamann, Business Manager, spoke about levy letter received saying Todd County hadn’t received our correct amount we levied for but we had a certified letter with their signature saying they received it. If left as is this year’s tax statements would be approximately $22 higher and lower next year.

PERSONNEL:

Motion by B. Anderson, seconded by Longbella, to approve resolution relating to the termination and non-renewal of Lynn Peterson as high school Dean of Students/Activities Director after FY 2009-10 contract ends. Motion passed with all members present voting yes. Motion Carried.

Swecker moved to table the approval to hire Lynn Peterson as high school Dean of Students/Activities Director for FY 2010-11 saying the new principal may want to discus the dean of student’s duties. After some discussion and a lack of a second, motion died. Motion by B. Anderson, seconded by Freeman, to approve hiring Mr. Peterson as high school Dean of Students/ Activities Director for FY 2010-11. Swecker abstained. Motion Carried.

Motion by Longbella, seconded by Freeman to accept the retirement request from Tom Danculovich, HS Science teacher, effective 9/30/10 with thanks for his years of service. Motion Carried. Motion by Longbella, seconded by B. Anderson, to post for this position. Motion Carried.

Motion by Longbella, seconded by Schmitt, for permission to post for summer school staff for Nutritional Services – three staff positions – one at each school site. Motion Carried.

Motion by Freeman, seconded by Longbella to approve the leave of absence/ early retirement agreement for Eva Joy Lund, Staples Elementary teacher, for 2010-15 school years with thanks. Motion Carried.

Motion by Longbella, seconded by Schmitt, to approve Jane Reck, High School Math and Special Education Instructor, retirement request with last date of employment Nov. 8, 2010 with thanks for years of service. Motion Carried.

Motion by Freeman, seconded by B. Anderson, to approve Ryan Luft’s 2010-11 High School Principal contract for 261 days. Motion Carried.

Motion by Longbella, seconded by B. Anderson, for permission to post for high school math instructor to replace Ms. Reck. Motion Carried.

Motion by Longbella, seconded by B. Anderson, accepting as stated in Keri Ellingson, Motley School Speech Language Therapist, letter received 4-19-10, saying she would not be returning for the 2010-11 school year due to her limited licensure in Speech- Language Pathology. She only has one year left on her limited licensure, she will be pursuing her teaching degree in Early Childhood Special Education as she was not accepted into a MA program for Speech Pathology. Motion Carried.

Motion by Freeman, seconded by B. Anderson, for permission to post for the Motley Speech Language Therapist opening which is usually a shared position with another district, each 50% time. Motion Carried.

OTHER:

Motion by Longbella, seconded by Freeman to approve Option #1 which certified staff voted for the 2011-12 school year. It was 48 for Option #1 and 16 for Option #2. Motion Carried.

Motion by Longbella, seconded by B. Anderson, to approve the 2009-11 Professional Contract with 1% increase the first year and 2% increase the second year which is the same as certified staff with some language changes regarding no severance payments for employees hired after July 1, 2010. Motion Carried.

Motion by B. Anderson, seconded by Longbella, to approve the 2009-11 Support Staff contract with 1% increase the first year and 2% increase the second year salary, the same as certified staff with some language changes in job postings and benefit definitions (can be viewed in district office). Motion Carried.

2010-11 Calendar with school events – in board packet

Mr. Peterson, Activities Director, explained the Heart O’Lakes Conference Membership Ballot regarding accepting DL to become a member in the fall of 2011; voted on a 6 year schedule for members of HOL; voted in favor of member schools in conference not to be scheduled to play teams in a classification two classes above their classification. He will bring back results to the board when he gets them.

Discussion on a School Board Work Session, May 3, 6:45 p.m., Motley-cancelled.

REPORTS:

School Board: FED – Minutes of 3/23/10 Governing Board of Education in board packet. Longbella said they had hired Jerry Nesland as new executive director who will start July 1; NJPA - Chair Schmitt said they will be hiring a new executive director by Sept. 1 and they are working on a revised job description for the executive director position.

Principals/Middle School Dean of Students - Mr. Ogg, High School Principal, said they recognized 43 students for March’s Student of the Month; April 22 will be the Employer Appreciation breakfast; Tentatively April 28 Target Beyond will have a lyceum on “How to Save a Life,” with local law enforcement targeting drinking, wearing seat belts and driving. Rotary Art show is April 30 - May 2 in lobby of Centennial Aud.; Prom May 8; Senior class trip June 1-2 to Wisconsin Dells Water Park or Valley Fair/ Mall of America; had MCA II tests in April with Grad portion results to districts by May 25 and individual student’s results by June 30; Graduation is May 28 and May 7 is early out. Mr. Olsen, Middle School Dean of Students, stated there are a couple of staff that won’t be back next year; NWEA’s in May; Registered 8th graders for 9th grade, 8th grade going in May to high school; 5th grade and Sacred Heart 6th grade orientation will be in May; ISC May 10-14 and a Staff Appreciation breakfast that week. Mr. Luksik, Elementary Principal, said MCA testing for Math and Reading in 3rd-5th grades; NWEA Science for 5th graders; DARE program is finished; Target Learning’s last night is tonight; attended Rti conference and meetings will be set up to determine next steps; MN Reading Corp personnel visited the school applied for 2 SHIP Grants for $5,000 at each site; we will be hearing on them soon.

HS Dean of Students/ Activities Director - Mr. Peterson, HS Dean of Students/ Activities Director, weather has been great and there are many activities going with participation numbers up.

Mr. Christoffersen, Buildings and Grounds Supervisor, said they have been very busy; they have had a custodian meeting to set cleaning schedule for the summer.

Superintendent/Middle School Principal - Mr. Schmitz, said that the custodians did a great job for the Big Sing just held. He said the architectural drawings are here for people to look at the proposed remodeling change with opening of bids received on April 29 and special school board meeting on April 30 to approve bids. He said two groups are still negotiating on their contracts; will have a facilitator for a meeting with bus drivers in August; NJPA purchased the Carter Ringer building; read letter from Ryan Luft the new high school principal; an offer was made to someone for the community education director position; the Rti conference was very beneficial, a counter offer was made by Motley regarding the lift station contract with them the Facility committee will meet to go over it.

Committees: Finance – P. Anderson – met 3/30/10; Meet & Confer – B. Anderson – met 3/30/10; Professional Negotiations Committee – B. Anderson and Longbella; Support Negotiations Committee – B. Anderson and Longbella.

Todd Wadena Community Corrections Concern for Youth Advisory Council Report-Freeman had a report in the board packet

Upcoming Meetings/ Events Schedule:

Special School Board Meeting, April 30, 7:30 a.m., Motley Conference Room

Next regular monthly meeting, Staples High School Media Center, May 17, 6:45 p.m.

School Board Work Session, June 7, 6:45 p.m., Staples – “Mutual Expectations”

Adjournment: Motion by B. Anderson, seconded by Longbella, to adjourn at 9:17 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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Meeting #17

April 30, 2010

Chair Schmitt called the meeting to order. Present were board members B. Anderson, P. Anderson, Freeman, Longbella, Schmitt and Swecker. (Comprising a quorum) Also present were Superintendent Schmitz, Principals Mr. Ogg and Mr. Luksik; Buildings and Grounds Supervisor Mr. Christoffersen; Ms. Halvorson, Staples World and Ms. Shriver, Recording Secretary/Administrative Assistant. The Pledge of Allegiance was said.

Motion by Longbella, seconded by P. Anderson to adopt the agenda. Motion Carried.

After some discussion motion by Longbella, seconded by P. Anderson, to accept the facility committee’s recommendation of bids from: Comstock Construction, Fergus Falls, Base Bid 1 -$575,400; Alt. A - $0 and from Athletic Performance, Base Bid 2 - $83,000; Alt. A - $0 pending architect and owner’s review and approval of contractors list of subcontractors and materials. Motion Carried. The bids came in approximately $37,790 over but are hoping to offset some of this by selling the gym floor.

The architect will call contractors with the directive to call our local contractors giving them first advantage.

UPCOMING MEETINGS:

• Monday, May 17, 2010 – Regular School Board Meeting, Staples

Motion by Longbella, seconded by P. Anderson to adjourn at 8:08 a.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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