February 2, 2010

CALL TO ORDER

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN, on the 2nd day of February, 2010 at nine o’clock a.m. The meeting was called to order by Chairperson Kircher with all members present. The meeting was opened with the Pledge of Allegiance.

APPROVAL OF AGENDA

On motion by Kneisl and second by Blessing, the following motion was introduced and adopted by unanimous vote: To approve the agenda as proposed.

TODD COUNTY AUDITOR-TREASURER

On a motion by Ruda and second by Neumann, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION APPROVING A GAMBLING PERMIT FOR TODD COUNTY PHEASANTS FOREVER AT BRUNO’S HUB SUPPER CLUB

RESOLVED, to approve a one day Gambling Permit to hold a raffle on April 10, 2010 for the Todd County Pheasants Forever, to be held at the Bruno’s Hub Supper Club, located at 30905 County Road 13, Burtrum, MN.

On a motion by Kneisl and second by Ruda, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION ESTABLISHING 2010 COUNTY BOARD OF APPEAL AND EQUALIZATION MEETING DATE

RESOLVED, the Todd County Board of Appeal and Equalization meeting for 2010 will be held on Monday, June 14, 2010 commencing at 6:00 p.m. and that it does not end before 7:00p.m., in the County Board Room, at 347 Central Ave, Long Prairie, Minnesota.

A RESOLUTION APPROVING APPLICATION FOR CONVEYANCE OF TAX FORFEITED

RESOLVED, that the Todd County Board of Commissioners recommends that this application of the City of Eagle Bend be: Granted

On a motion by Neumann and second by Ruda the following motion was introduced and adopted by unanimous vote: To approve Commissioner warrants #23486 – 23619 in the amount of $79,962.44.

On a motion by Ruda and second by Kneisl the following motion was introduced and adopted by unanimous vote: To approve Auditor warrants #213607-213764 in the amount of $1,315,989.04.

TODD COUNTY PUBLIC WORKS

The Board recognized Mr. Ken Rausch for 36 years of services to the County and wished him well on his retirement.

TODD COUNTY RECORDER

The Board received and filed the annual report from the Todd County Recorder. The report is on file in the Todd County Administrator’s Office.

COMMITTEE OF THE WHOLE

The County Board heard a report from the Veteran’s Service Officer regarding a meeting held between the veteran’s organizations of the County with regards to the proposed “Veteran’s Scenic Loop” and held discussion on the same topic.

The County Board received and filed a report from Kevin Cooper of the University of Minnesota – Crookston, Economic Development Center, regarding Todd County Development Corporation.

The County Board discussed legislative positions. The County Board directed staff to prepare legislative positions for further discussion including; Generalized positions that the State should offer flexibility to Counties to conduct business in an efficient manner best for constituents of the County, eliminating or decreasing unfunded mandates and that the State should work to balance equities between rural and metro interests. Specific statements regarding; funding for the Perham Resource Recovery Facility, commissioning a study group to update ditch law, commissioning a study group to work on simplifying the property tax system in the State, and that the State should reconsider the septic rules which are being implemented by the Minnesota Pollution Control Agency.

The County Board discussed ideas for County Government Month (April). Some ideas were to: have a County open house, an information booth, question and answer sessions, historic courthouse tours, having Commissioners speak at schools, participating in the KEYL Spring Show, a County Employee Appreciation luncheon. The Board decided by consensus that that Commissioners Ruda and Neumann should head a small committee of employees to determine what activities would be appropriate.

TODD COUNTY DEVELOPMENT CORPORATION

On a motion by Blessing and second by Kneisl, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION ESTABLISHING A STEERING COMMITTEE FOR THE TODD COUNTY DEVELOPMENT CORPORATION

RESOLVED, that for purposes of re-defining the mission, structure, and work plan of the Todd County Economic Development Corporation the Todd County Board appoints a Steering Committee in accordance with Attachment 1 to this resolution (Attachment 1 on file in the Todd County Administrator’s Office)

ADMINISTRATION

On a motion by Ruda and second by Neumann, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION ADOPTING CERTAIN COUNTY TRAVEL POLICIES

RESOLVED, that the Todd County Board of Commissioners hereby adopts the policies contained in Attachment 1 (on file in the County Administrator’s Office) to this resolution and directs immediate implementation:

BE IT FURTHER RESOLVED, that the Board be informed of the administrative policies adopted with regards to centralized motor pool and that a report be given to the Board on June 15, 2010 regarding implementation of said policies.

On a motion by Kneisl and second by Ruda, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION ADOPTING CERTAIN COUNTY PURCHASING POLICIES

RESOLVED, that the Todd County Board of Commissioners hereby adopts the policies contained in Attachment 1 (on file in the County Administrator’s Office) to this resolution and directs immediate implementation:

BE IT FURTHER RESOLVED, that the Board be informed of the administrative policies adopted with regards to centralized purchasing and that a report be given to the Board on June 15, 2010 regarding implementation of said policies.

On a motion by Blessing and second by Ruda, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION AM END TODD COUNTY GROUP HEALTH INSURANCE RETIREMENT POLICY

RESOLVED, that the Todd County Board of Commissioners directs that the amendment contained in Attachment 1(on file in the County Administrator’s Office) to this resolution be approved and implemented in to the Policies of Todd County effective immediately upon passage of this resolution.

On a motion by Kneisl and second by Neumann, the following resolution was introduced and adopted by unanimous vote: To Approve Budget Amendment 20100003 (on file in the County Administrator’s Office)

On a motion by Kneisl and second by Ruda, the following resolution was introduced and adopted by unanimous vote: To Approve Budget Amendment 20100002 (on file in the County Administrator’s Office)

On a motion by Ruda and second by Neumann, the following resolution was introduced and adopted by unanimous vote: To Approve Budget Amendment 20100003 (on file in the County Administrator’s Office)

The County Board held a discussion on upcoming meeting dates and by consensus decided to reschedule the planned work session for February 11, 2010 to February 12, 2010 at 1 p.m. in the County Board Room.

On a motion by Ruda and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To Approve the January Minutes of the Todd County Board of Commissioners without corrections.

ADMINISTRATOR’S REPORT

The County Administrator reported that the County, the Initiative Foundation and many other County organizations were working together on a project to coordinate senior services throughout the County. Minnesota Public Radio will be following the process, and reporting on it as well. Commissioners, Staff, Constituents and the Press were all asked to assist to make the project a success.

The County Administrator reported that the process to discuss the possible consolidation of the Public Health, Social Services and Veteran’s Services Departments was under way, and that Commissioners could expect reports in the coming months.

COMMISSIONERS’ REPORTS

Ruda reported that the AMC Legislative Conference was coming up and that the County Board should be prepared to visit with legislators at that time, and that it also may be in the best interest of the County to schedule other times to meet with legislators and interested parties to ensure the message of the Board is received.

Blessing reported that there will be a meeting in Staples on February 10, 2010 at 7:00 p.m. at the Staples City Hall regarding Joint Ditches 5 and 8 and those Commissioners on that board should plan to be in attendance.

ADJOURN

There being no further business to come before this board, Chairman Kircher recessed the meeting to February 19, 2010 at nine o’clock a.m. in the Commissioners Board Room.

On a motion by Ruda and second by Kneisl the preceding minutes of the County Board meeting held February 02, 2010 were duly approved by a unanimous vote of the Todd County Board of Commissioners at the Regular Board Meeting held on February 16, 2010.

Witness my hand and seal:

/s/ on file David Kircher, County Board Chairperson

/s/ on file Nathan Burkett, County Administrator

MINUTES OF February 16, 2010

CALL TO ORDER

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN, on the 16th day of February, 2010 at nine o’clock a.m. The meeting was called to order by Chairperson Kircher with all members present. The meeting was opened with the Pledge of Allegiance.

APPROVAL OF AGENDA

On motion by Blessing and second by Ruda, the following motion was introduced and adopted by unanimous vote to approve the agenda as amended with the following changes: To remove the Budget Amendment – Centralized Technology Purchasing.

ROUTINE BUSINESS

On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous votes to approve the Commissioner Warrants #23620 - #23758 in the amount of $212,903.38.

On motion by Ruda and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the February 2, 2010 minutes without corrections.

On motion by Ruda and second by Kneisl, the following motion was introduced and adopted by unanimous vote to approve the transfer of $1,321.00 from the General fund to Forfeited land to cover settlement.

On motion by Blessing and second by Kneisl, the following resolution was introduced and adopted by unanimous vote:

RESOLUTION AUTHORIZING PARTICIPATION IN PLANNING PROCESS AND EXECUTION OF SUB-GRANT AGREEMENT

RESOLVED, that Todd County enter into a subgrant agreement with the Division of Homeland Security and Emergency Management in the Minnesota Department of Public Safety for the program entitled Hazard Mitigation Assistance Programs for Development or update of the Todd County Mitigation plan. Mike Wisniewski Emergency Management Director is hereby authorized to execute and sign such sub-grant agreements and any amendments hereto as are necessary to implement the plan on behalf of Todd County.

On motion by Blessing and second by Ruda, the following motion was introduced and adopted by unanimous vote: Approval of a charge account with Holiday Station Stores Fleet Management.

TODD COUNTY EXTENSION SERVICES

On motion by Kneisl and second by Ruda, the following motion was introduced and adopted by unanimous vote: Approval and acceptance of the Minnesota Horse Council Grant in the amount of $3,880.00 for the purpose making improvements to the horse barn and arena at the Todd County Fairgrounds.

TODD COUNTY ENVIRONMENTAL LAND RESOURCE MANAGEMENT

On motion by Neumann and seconded by Ruda, the following motion was introduced and adopted by unanimous vote:

RESOLVED by this board to approve the Todd County Planning Commission recommendations for the following CUP, subject to conditions and as per copy on file in the Administrator’s Office: Philip Stueve (24.35 acres) NW4, NW4 lying E of Hwy Ex comm. at NE cor of NW4, NW4, W 615.65 ft to ctr of Hwy 71, SW 214.86 ft to pt of beg, thence SE 448.44 ft, SW 465.94 ft, NW 446.51 ft to ctr of Hwy 71, NE 508.86 ft to beg, Section 19, Twp 128N, Range 33W, Round Prairie Township, Todd County. To start a business of Auto repair that will be a part of his permitted use of auto sale retail which is allowed in the commercial district and allow the adjoining property owner to have access to the north end of his property due to the loss of the shared access.

On motion by Neumann and second by Ruda, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION FOR APPROVAL OF PRELIMINARY PLAT “STUEVE ADDITION”

RESOLVED, that the preliminary plat of “Stueve Addition” be approved with conditions as presented.

TODD COUNTY PUBLIC WORKS

On motion by Blessing and second by Kneisl, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION REQUESTING BOND DOLLARS FOR LOCAL ROADS AND BRIDGES

RESOLVED, that in 2010 the Minnesota Legislature pass a comprehensive capital bonding bill that includes $75 million for the Local Bridge Program and $50 million for the Local Road Improvement Program.

ADMINISTRATION

On motion by Ruda and second by Neumann, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION APPROVING LEGISLATIVE POLICY POSITIONS

RESOLVED, that the Todd County Board of Commissioners hereby adopts and recommends the legislative policy positions contained in Attachment 1 to this resolution, and;

FURTHER RESOLVED, that the Todd County Board of Commissioners will take opportunities to discuss issues with State Legislators and to work to get these positions passed in to law during the 2010 Legislative Session.

On motion by Blessing and second by Kneisl, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION APPROVING THE PRAIRIE LAKES MUNICIPAL SOLID WASTE AUTHORITY JOINT POWERS AGREEMENT

RESOLVED, That Todd County will join together with Otter Tail County, Becker County, and Wadena County to create a joint powers agreement to be called the Prairie Lakes Municipal Solid Waste Authority.

On motion by Blessing and second by Ruda, the following motion was introduced and adopted by unanimous vote: To Approve a charge account with Holiday Station Stores Fleet Management.

ADMINISTRATOR’S REPORT

The County Administrator reported that the meeting requested for March, 3 2010 with Beltrami County has been tentatively accepted.

COMMISSIONERS’ REPORT

Kneisl spoke on the meeting in Browerville last Tuesday February 9 with the Todd County Development Corporation. Cheryl Hill from Region 5 facilitated the meeting and they set timelines, goals for projects and talked about applications that need to be sent out for the development.

CLOSED SESSION

On motion by Ruda and second by Blessing the Todd County Board of Commissioners went into closed session to discuss allegations against an employee and to discuss union negotiation strategy.

On motion by Blessing and seconded by Neumann the Board reconvened.

On motion by Ruda and second by Blessing, the following motion was introduced and adopted by unanimous vote:

A RESOLUTION DIRECTING PERSONNEL ACTION

WHEREAS, Tim Cadwallader in his capacity as Solid Waste Director has engaged in serious employee misconduct.

NOW, THEREFORE BE IT RESOLVED, that Cadwallader be terminated from his employment with Todd County effective immediately.

ADJOURN

There being no further business to come before this board, Chairman Kircher adjourned the meeting to March 2, 2010 at nine o’clock a.m. in the Commissioners Board Room.

On a motion by Ruda and second by Kneisl the preceding minutes of the County Board meeting held February 16, 2010 were duly approved by a unanimous vote of the Todd County Board of Commissioners at the Regular Board Meeting held on March 2, 2010.

APPROVED PAYMENTS
AMERICAN HERITAGE
BANK	47,435.23
COMPUTER
PROFESSIONALS	4,352.80
FRIENDLY RIDER
TRANSIT	7,000.00
RHONDA GOULD	2,766.27
LONG PRAIRIE
SANITARY SERVICE	2,542.33
MN DEPT OF FINANCE	8,799.50
STATEMA’S BACKHOE
SERVICE LLC	2,438.00
TODD COUNTY DAC	3,751.00
TODD TRAILS
ASSOCIATION	50,410.88
US BANK	158,600.00
22 PAYMENTS LESS
THAN $2,000	14,174.53
	$302,270.54

Witness my hand and seal:

/s/ on file David Kircher, County Board Chairperson

/s/ on file Nathan Burkett, County Administrator

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