Minutes of the Governing Board

of Education

of Freshwater Education District

January 5, 2010

A meeting of the Freshwater Education District Governing Board was called to order by Chairman Runyan at 7:30 p.m. on Tuesday, January 5, 2010 in Conference Room A at Freshwater in Staples.

BOARD MEMBERS PRESENT: Twila Pierce, Jim Runyan, Daryl Brever, Curtis Hasbargen, Charles Funk, Wayne Perkins, Rod Thalmann, Margaret Knebel, Chad Longbella

BOARD MEMBERS ABSENT: Lee Truax, Thom Muellner

SUPERINTENDENTS: Dave Fjeldheim, Jim Madsen, Paul Brownlow, Mark Schmitz, Robert Schaefer

DIRECTOR: B. Lund

COORDINATORS: S. Boehland

OTHERS PRESENT: L. Lindquist, Recorder; R. Murdock, Technician; Keith Porter, Beinhorn, Porter, Mayer and Rowe, LTD; Cisco Representatives Presenting Voice Over IP Phone System

REVIEW AND APPROVE AGENDA

• Motion by Hasbargen, seconded by Brever to approve the final agenda as modified. Motion carried.

REORGANIZATION OF BOARD

• Motion by Longbella, seconded by Funk to appoint the following officers for calendar year 2010 as per FED Bylaws: Chair - Twila Pierce, Eagle Valley; Vice Chair - Daryl Brever, Browerville; Clerk, Lee Truax, Bertha-Hewitt; Treasurer - Rod Thalmann, Henning. Motion carried.

• Twila Pierce began her duties and presided over the remainder of the meeting.

• Motion by Funk, seconded by Knebel to authorize the use of a signature plate using the following signatures: Twila Pierce, Chair; Rod Thalmann, Treasurer; Lee Truax, Clerk and that the following are authorized to sign necessary documents on behalf of Freshwater Education District: Bruce Lund, Executive Director; Sharon Parker, Office Manager; Cathy Hanson, AP Clerk; Lynn Lindquist, Payroll Clerk. Motion carried.

• Motion by Knebel, seconded by Hasbargen to name the following as offi cial depositories: First International Bank & Trust; Wadena State Bank; Minnesota School District Liquid Asset Fund and to authorize Sharon Parker, Cathy Hanson, Lynn Lindquist, Bruce Lund, to invest funds in other institutions which have evidence of sufficient collateral. Motion carried.

• Motion by Brever, seconded by Funk to authorize Bruce Lund, Sharon Parker, Cathy Hanson, Lynn Lindquist to make electronic fund transfers as outlined by State Statutes. Motion carried.

• Motion by Knebel, seconded by Longbella to approve the Board Per Diem for extra committee/meetings assigned by FED to be four (4) hour meetings or less $55 and more than four (4) hour meetings $90. Mileage will be paid at the FED established rate. Motion carried.

• Motion by Funk, seconded by Longbella to set Board meeting dates as the fourth (4th) Tuesday of the month starting at 7:30 p.m.; except October, June, and December no scheduled meetings. Motion carried.

• Motion by Thalmann, seconded by Brever to name the Staples World as the official newspaper with appropriate advertisements in member district newspapers, when required, for proper coverage. Motion carried.

• Board members Funk and Hasbargen volunteered to serve on the executive director applicant screening/ interviewing committee.

• Board members Longbella and Truax were appointed to serve on the negotiations committee.

CLERK’S REPORT

• Motion by Thalmann, seconded by Knebel to approve the minutes of the November 24, 2009 meeting as presented.

COORDINATOR REPORTS / INFORMATION ITEMS ALC/Perkins Career & Technical - Sue Boehland

• There will be a Lead Contact meeting in January for Targeted Services/ Credit Recovery programs.

• There will be a change in the procedure for tracking seniority in Targeted Services/Credit Recovery which will reduce the number of employees FED will place on unrequested leave each year.

SPECIAL EDUCATION - BRUCE LUND

• Parkers Prairie has expressed interest in becoming a member of FED for Special Education Services. Overhead/Membership would be charged which would lower the fee for all current districts. FED’s current staffing would be adequate to cover the additional school with the exception of a half-time school psychologist.

On-Line Learning - Bruce Lund

• A Joint Powers Agreement will be presented to districts to continue online learning.

FRESHWATER EDUCATION DISTRICT - BRUCE LUND

• CISCO representatives presented information on a Voice Over IP (VOIP) phone system that FED is looking at to replace the current phone system. As requested at the November 24, 2009 meeting a long distance expense history and cost analysis/quote was presented.

• As requested by member districts, FED has completed a cost analysis for facilities that are currently being used. With the help of an architect, several options to reduce facility costs have been reviewed. It has been determined that the most cost effective option is to have all FED offi ces and programs remain where they currently are. DONATIONS/GRANTS

• Motion by Knebel, seconded by Thalmann to approve the request to submit a Five Wings Arts Council grant for up to $5,000.00 for the Community Education Program. Motion carried.

• Motion by Brever, seconded by Funk to accept the donation of $150 from Staples Community Foundation for RIF (Reading Is Fundamental). Motion carried.

• Motion by Funk, seconded by Hasbargen to approve Perkins Reallocation Funds in the amount of $14,241.61. Motion carried.

STAFF/CONTRACT CHANGES/ LANE CHANGES

• Member Hasbargen introduced the following resolution and moved for its adoption:

The motion for the adoption of the forgoing resolution was duly seconded by member Thalmann and upon vote being taken thereon, the following voted in favor thereof:Pierce, Runyan, Brever, Hasbargen, Funk, Perkins, Thalmann, Knebel, Longbella and none against. Motion carried.

• Motion by Knebel, seconded by Runyan to approve the grade change of the Tuition Billing/Third Party Billing position from a Grade 8 to a Grade 9 effective July 1, 2009. Motion carried.

• Motion by Funk, Seconded by Longbella to proceed with the tentative plan for administration transition for 2010-2011 and 2011-2012 as presented. Motion carried.

• Motion by Brever, seconded by Hasbargen to approve to advertise for Executive Director of Freshwater Education District. Motion carried.

POLICY CHANGES/APPROVALS

• Motion by Brever, seconded by Knebel to approve annual review of Policies #413, 506, 514 and 522 without changes. Motion carried.

• Policies 414, 415, and 524 were reviewed with non-substantive changes November 24, 2009. No action needed.

• Policy #410 is under second reading board meeting. No action needed.

• Policy #616 is under review by Lund and staff at this time.

• Motion by Funk, seconded by Knebel to approve the second reading of Policy #’s 203.5, 204, 205, 206, 208, 209, 210, 401, 404, 404F, 407, 409, 410, 412, 419, 420, 515, 521, 521F, 526 603, 615, 709, and the addition of Policy #’s 521F and 709F. Motion carried.

EDUCATION DISTRICT

• Motion by Brever, seconded by Hasbargen to approve the December FED financial report and payment of checks numbered 99151-99637. Motion carried.

• Motion by Longbella, seconded by Knebel to approve the transfer of $100,000 from fund balance to GASB 45 set aside account. Motion carried.

• Motion by Knebel, seconded by Longbella to approve the transfer of $15489.82 from fund balance to copy machine expense area. Motion carried.

• Motion by Longbella, seconded by Runyan to approve EMFED, Local 7335, Terms and Conditions of Employment for Teacher/ Itinerants for 2009-2010 and 2010-2011 years as presented. Motion carried with one member opposed.

• Motion by Knebel, seconded by Runyan to approve EMFED, Local 7335, Terms and Conditions of Employment for Special Education Paraprofessionals for 2009-2010 and 2010- 2011 years as presented. Motion carried with one member opposed.

• Keith Porter from Beinhorn, Porter, Mayer and Rowe, LTD presented the findings of the 2008- 2009 Audit.

CLOSED SESSION

• Audio tape of the closed session is on file in the district business office.

REOPEN REGULAR BOARD MEETING

• Motion by Thalmann, seconded by Hasbargen to re-open the meeting at 9:55 p.m.

• Motion by Knebel, seconded by Thalmann to approve the Terms and Conditions of Employment for Policy Employees for 2009- 2010 and 2010-2011 years as presented.

• Motion by Funk to postpone this action until the February 23, 2010 meeting. Motion carried.

RECOGNITION

• Member Jim Runyan was recognized for his service to the Freshwater Governing Board.

DATE OF NEXT MEETING

• Tuesday, February 23, 2010, 7:30 p.m., Wadena- Deer Creek Board Room, Wadena, MN

ADJOURNMENT

• Motion by Knebel, seconded by Hasbargen to adjourn the meeting at 10:16 p.m. Motion carried.

Lee Truax, Clerk 2pnc