Staples Motley School Board Minutes
CALL TO ORDER
Chair Schmitt called the meeting to order. Roll Call was taken with the following present for all or part of the meeting: Board members P. Anderson, DiGiovanni, Freeman, Longbella, Schmitt and Swecker (Comprising a Quorum); Superintendent Schmitz; Principals Mr. Ogg and Mr. Luksik; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore; High School Dean of Students/Activities Director Mr. Peterson; Middle School Dean of Students Mr. Olsen; Buildings & Grounds Supervisor Mr. Christoffersen; Ms. Gedde, SMEA Rep; Staples World Manager Ms. Halvorson; high school students and Administrative Assistant/ Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.
Motion by DiGiovanni, seconded by Swecker, to adopt the agenda after deleting one agenda item. Motion Carried.
SCHOOL/COMMUNITY FORUM (Presenters have contacted Board Chair and/or Superintendent by noon of the day of the meeting regarding topic.)
Ms. Kloeckl-Jimenez asked for approval of a trip to Spain and Italy for 10- 20 sophomore and junior students over 2010 MEA (Oct. 8-17) saying it would be through a company called Education First and would cost the students $2,200 each which is a $200 deduction if they get their deposit of $95 in by December 15. She said there is no liability to the school and the students will be having at least three fundraisers to raise money towards their costs. She stated parents can also go. Motion by Freeman, seconded by DiGiovanni to approve this trip. Motion Carried.
RECOGNIZE PUBLIC - Chair Schmitt welcomed everyone present.
CONSENT AGENDA:
Motion by Freeman, seconded by Swecker, to approve the consent agenda: Approval of Minutes for October 19 and November 4, 2009 Meetings; Acceptance of Cash Donations and In-Kind Contributions - $1,450; Accept two WWII Army Uniform Jackets from L. Bates - Value $35; Other - None Motion Carried.
FINANCE ITEMS:
Mr. Moore presented the Financial Report including the Fund Description, Cash Only, through 11/11/09; Disbursement Report from 10/20/09 through 11/11/09 of checks #80050 through #80400 for board review; Investments as of 11/11/09 and YTD Expenditure Report of various funds dated 11/09. (Complete report can be viewed at the District Offi ce.)
Moton by Swecker, seconded by Freeman to approve the finance report and authorized payment of vouchers. Motion Carried.
Mr. Hamann went over the draft of the 2008-09 audit saying we had a good report summarizing that the auditors expressed an unqualifi ed opinion on financial statements. He stated the biggest changes in the report was the addition of a section of OPEB (Other Post Employment Benefits) funds. He also went over the 2008-09 budget worksheets audited data and unaudited fund balances: noting a change of $116,000 in special education Fed and State from the undesignated unreserved unaudited to audited data noting how the state is changing how districts can track the expenses incurred for special education because of the requirements of the stimulus funding. Motion by Anderson, seconded by DiGiovanni, to approve the 2008-09 audited data presented by Mr. Hamann. Motion Carried. Motion by Freeman, seconded by Schmitt, to approve the draft of the independent auditor’s report. Motion Carried.
PERSONNEL
Motion by Swecker, seconded by Freeman, to approve posting for a full time paraprofessional position for Staples Elementary, with contract being effective on the contingency of the student being in our district. Motion Carried.
Motion by Freeman, seconded by DiGiovanni, to approve the resignation request of co-head cheerleading advisors Ms. J. Thompson and A. Kramer. Motion Carried.
Motion by Longbella, seconded by Swecker, approving Ms. J. Kylander as cheerleading advisor. This may be a shared position. Motion Carried.
Motion by Freeman, seconded by DiGiovanni, to approve the following winter/ spring coaches. Anderson voted nay. Wrestling - Head - Dan Bjerga; Wrestling - Assistants - Derek Holst, Jeff Sterriker; Girls Basketball - Stacey Barthel, Sheri Nyhus/Darren Holst, Craig Wolhowe; Softball - Head - Bruce Onischuk; Assistant - Tom Honek; Baseball - Head - John Riewer; Assistants - Mark Jennissen, Doug Shequen; Track - Head - Ryan Beachy; Assistants - Paul Binek, Bruce Fuhrman, Ron Beachy; Boys Tennis - Head - Kevin Coughlin; Assistant - Dave Johnson; Boys/Girls Golf - Head - Glen Hasselberg; Assistants, Bill Israelson, Lynn Peterson; Middle School - Heather Erholtz/ Brad Anderson. Motion Carried.
Motion by DiGiovanni, seconded by Swecker, to approve the 2009-10 contract for Kevin Klein as head custodian at Motley Grade 11, 260 days. Motion Carried.
Motion by Longbella, seconded by Freeman, to approve the posting for a replacement for Kevin Klein, night custodian at Motley. Motion Carried.
Stanton Upgrades: Motion by Anderson, seconded by Schmitt, to approve the Stanton committee’s recommendation for the new Communications/ Help Desk position at Grade 8. Motion Carried; Motion by DiGiovanni, seconded by Longbella, to approve the Stanton committee’s recommendation for the new Care and Treatment OLL Supervisor position Grade 8. Motion Carried; Motion by Longbella, seconded by Freeman to approve the Stanton committee’s recommendation to make the head maintenance/ grounds position a Grade 11 for 12 months due to changes in assignments. Motion Carried.
POLICY REVISION
Motion by Freeman, seconded by Longbella, to approve revision of policy #412 - Expense Reimbursement and employer’s cell phone use. Motion Carried. (Complete policy can be viewed at district office and on school website.)
OTHER ITEMS:
Board members voted on MREA Board of Directors and Legislative Action Committee Reps; and Recording Secretary Ms. Shriver tabulated votes and sent MREA the results.
REPORTS:
School Board: FED - no report; NJPA - Ballot for 2009 Board of Directors - Sub Region 1 - each board member received a vote; Ms. Shriver will deliver them to NJPA. Chair Schmitt said they have a meeting tomorrow night.
Principals/MS Dean of Students: Mr. Ogg, High School Principal, handed out information and spoke about 30 students who were recognized as October’s Student of the Month; Mr. Lindgren’s and Mr. Robinson’s classes will go to CLC tomorrow for Heavy Equipment demonstration and simulation; Speech program earned significant recognition by the NFL and in the top ten percent of chapters nationwide; National Honor Society induction is Nov. 25; retesting for students who haven’t passed the BST test in math, writing and reading; Veterans program held Nov. 11 with 30 veterans in attendance and 27 students took ACT test on Oct. 24. Mr. Luksik, Elementary Principal, said they had a Veteran’s program; working on AYP district-wide plan; H1N1 clinic through Todd County has been held at school; Fall Festival was held in October with parents volunteering; Thanksgiving feast will be Nov. 24; Targeted Services began and will last through beginning of April on Monday evenings from 7:45 a.m. to 8 a.m.; they have walking in gym for students. Mr. Olsen, Middle School Dean of Students, stated they also had a Veteran’s program at the Motley school and one of their teachers whose husband is in the service did a power point, students did essays and had about 75 veterans from community attend; interactive whiteboard training was held on in-service day Nov. 9; 7th and 8th grade band concert Nov. 17; fund raiser kickoff was held going through Nov. 29; and fall student recognition will be Nov. 25.
Mr. Peterson, High School Dean of Students/ Activities Director, said football coach, Ryan Beachy, was named WCCO Coach of the Week and $1,000 will go into activity fund from this; Jaelen Beachy, an eighth grader, qualified for state swimming; cross country, girls tennis teams/individuals participated at state meet; boys basketball team member, Jordan Riewer, was one of five schools/individuals to be featured in a publication, the Booster club which will be selling the publications; the academic grade report showed a big jump in progress compared to last year; girls tennis was recognized for academics and winter sports have or will be starting.
Mr. Christoffersen, Building and Grounds Supervisor, said there have been some challenges with shortage of staff due to vacations and injury.
Mr. Schmitz, Superintendent/ Middle School Principal, spoke about upcoming work session Dec. 7, to discuss facilities including finances.
COMMITTEE REPORTS: Facilities: Mr. Schmitz said the committee has discussed the move of Freshwater to the high school, location and rearranging the high school; high school staff will meet concerning this and facilities committee has been discussing building improvements.
UPCOMING MEETING SCHEDULE:
Wednesday, November 18, 2009, 7 p.m. - Facilities, District Office
Tuesday, November 24, 2009, 7 p.m. - Negotiations, District Office (Schmitt, Swecher)
Monday, December 7, 2009, 6:45 p.m. - School Board Work Session, Motley Media Ctr.
Monday, December 21, 2009, 6:45 p.m., regular monthly meeting, Motley School Cafeteria
MSBA Phase I and II orientation workshops information New members, St. Cloud-Dec. 11 and 12
2010 MSBA Annual Leadership Conference Jan. 14-15, 2010, Mpls. Convention Ctr.
ADJOURN REGULAR MEETING - Motion by Freeman, seconded by Anderson to adjourn regular meeting at 8:05 p.m. Motion Carried.
CALL TO ORDER CLOSED SESSION FOR CERTIFIED STAFF NEGOTIATIONS - 8:15 p.m. went into closed session.
ADJOURN CLOSED SESSION (PER CHAIR) - Motion by Longbella, seconded by Anderson to adjourn the closed session at 9:15 p.m. Motion Carried.
Chad Longbella, Clerk
Jennelle Shriver, Recording 51pnc
