October 19, 2009

Meeting # 7

CALL TO ORDER:

Chair Schmitt called the meeting to order. Roll Call was taken with the following present for all or part of the meeting: Board members Anderson, DiGiovanni, Freeman, Longbella, Schmitt and Swecker (Comprising a Quorum); Superintendent Schmitz; Principals Mr. Ogg and Mr. Luksik; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore; High School Dean of Students/Activities Director Mr. Peterson; Middle School Dean of Students Mr. Olsen; Buildings & Grounds Supervisor Mr. Christoffersen; Mr. Barnett, SMEA Rep; Staples World Manager Ms. Halvorson; J. and G. Thompson, D. Anglin, B. Anderson, high school students and Administrative Assistant/Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Freeman, seconded by Anderson, to adopt the agenda. Motion Carried.

SCHOOL/COMMUNITY FORUM (Presenters must have contacted Board Chair and/or Superintendent by noon of the day of the meeting regarding topic.) - None

CONSENT AGENDA: Motion by DiGiovanni, seconded by Anderson, to approve the following on the consent agenda. Approval of minutes for September 21, and October 5, 2009 meetings; Acceptance of Cash Donations & In-Kind Contributions - $3,485.15; Approval of Assurance of Compliance with State and Federal law prohibiting discrimination; permission to request funds/grants from the Minnesota State High School League Foundation; Approval of 2009-10 PSEO Agreement with Bemidji State University; Approve eight students going to National FFA Convention Oct. 20-24, 2009 in Indianapolis, IN. Motion Carried:

RECOGNIZE PUBLIC: Chair Schmitt welcome and thanked everyone for attending.

FINANCE ITEMS:

Mr. Moore went over the Financial Report including the Fund Description, Cash Only, through 10/19/09; Disbursement Report from 9/18/09 through 10/19/09 of checks #79746 through #80049 for board to review; Investments as of 10/19/09 and YTD Expenditure Report of various funds dated 10/09. (Complete report can be viewed in District Offi ce.)

Motion by DiGiovanni, seconded by Anderson to approve the finance report and authorize payment of vouchers. Motion Carried.

PERSONNEL:

Motion by Freeman, seconded by DiGiovanni, to approve the 2009-10 contract for Nicole Beach, Middle School Social Worker, 6 MA, 157 Days. Motion Carried.

Motion by DiGiovanni, seconded by Anderson, to approve retirement request from Larry L. Holmberg, Motley Custodian, effective 12-31-09. Motion Carried.

Motion by Freeman, seconded by Anderson, to approve the following boys and girls basketball coaches: Head Boys - Lynn Peterson; Asst. Boys - Ryan Beachy, Paul Mithun and John Riewer; Head Girls - Arden Beachy. Motion Carried

After discussion motion by DiGiovanni, seconded by Anderson, to post for a head custodian position at Motley, due to Holmberg's retirement. Motion Carried.

Other: Motion by Freeman, seconded by Anderson, approving changing the 2009-10 contract change for Alicia Czech, Special Ed, Motley, from 75% to 90% time. Motion Carried.

OTHER:

Motion by Anderson, seconded by DiGiovanni, approving the following resolution, due to catastrophic insurance through MSHSL not being covered unless approved by the school board: "Be it resolved that ISD #2170 School Board grants permission to all bordering state trips that have been pre-approved by Administration." Motion Carried.

REPORTS:

School Board: Chair Schmitt reported on the 9/21/09 closed session on Superintendent Schmitz' annual evaluation. There were 10 categories evaluated on by board, staff, outside personnel. Results showed he was meeting or exceeding. Questions focused on leadership, board relations, community relationships, general administration, district goals, finance/operation and professional growth. She thanked him for doing a good job. FED - Minutes from 9-22-09 Governing Board of Education meeting. NJPA - Minutes from 8-20-09 Board of Directors meeting.

Staples Motley Curriculum Council 2009-10 Plan of Action/Summary of Progress 2008-09 (No Action required) - all in board packet (complete report can be viewed at district office)

Mr. Ogg, High School Principal, said 20 students were recognized as Student of the Month for October; had 93 parents compared to 157 parents last year at conferences; eight (8) FFA members and advisor, Mr. Lindgren, went to National Convention Oct. 20-23 in Indianapolis, IN; and the high school is putting together a Veteran's Day program for November 11. Mr. Luksik, Elementary Principal, said Oct. 5-9 was Fire Safety week, students toured fire hall; had good turnout for parent teacher conferences and book fair took in $3,000; fewer students out with H1N1 flu after break; attended EA Conference on legal issues, Title 1, had PLC breakouts and both elementary schools will have a Veteran's day program. Mr. Olsen, Middle School Dean of Students, states, over 80% turnout for parent teacher conferences, some conferences were student lead; will have Veteran's Day program; 44 absences last Monday and 10 today due to H1N1 flu; Freshwater's "Proud to be a Parent" event, students received presentations on Facebook, My Space, Twitter, Sexting and Cyberbullying and had successful book fair.

Mr. Peterson, High School Dean of Students/ Activities Director, states football team is undefeated; cross country banquet was tonight with sections next week; fall play is in November and atmosphere is good, which carried into classroom.

Mr. Christoffersen, Buildings and Grounds Supervisor, said had follow up Health & Safety committee meeting discussing evacuation drill and Crisis Teams; during MEA his staff worked on projects they don't usually get to and have hand sanitizers continued from page 9a

in classrooms/lunch room due to H1N1 flu.

Superintendent Schmitz gave an update on Facilities Committee meeting held to discuss "bond failed, now what? - what should our next step be." Moving Freshwater to high school is one step, and a walk through in building where they may move to; reports over 5% having H1N1 and we have not had to report high school yet; he is on a planning task force - Innovative Advisory Council, with six people; a "Race to the Top" committee of 25 regarding stimulus funding for education and spoke of two charter school grants applied for, not received but thanked those who worked on; he is meeting with an individual who submitted a similar grant to compare notes.

UPCOMING MEETING SCHEDULE:

October 20, 7:30 a.m. - Stanton Committee, District Office (Longbella, DiGiovanni)

October 27, 7:30 a.m. - Stanton Committee, District Office (Longbella, DiGiovanni)

October 28, 7:30 a.m. - Stanton Committee, District Office (Longbella, DiGiovanni)

November 4, 7:15 a.m. - Special School Board, District Office, Canvass Election results

November 16, 6:45 p.m. - Next regular school board, Staples High School Media Center,

ADJOURNMENT: Motion by Anderson, seconded by Longbella to adjourn at 7:35 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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Minutes Canvassing

Election Returns

Meeting # 8

November 4, 2009

CALL TO ORDER

Roll Call was taken with board members P. Anderson, Freeman, Longbella, Schmitt and Swecker in attendance (Compris - ing a Quorum) Member DiGiovanni was absent. Also attending were Superintendent Schmitz, Staples World Manager Ms. Halvorson and Ms. Shriver, Administrative Assistant/ Recording Secretary.

Motion by Longbella, seconded by Freeman to adopt the agenda. Motion Carried.

Canvass Returns of November 3, 2009 School

Board Election - longbella went over:

Abstract and Return of

Votes Cast
BALLOTS CAST
Cass County	83
Morrison County	72
Todd County Township	182
Wadena Cty Township	162
City of Staples - Todd	352
City of Staples - Wadena	173
TOTAL BALLOTS CAST	1,024
SCHOOL BOARD MEMBER
VOTES
Brad Anderson	490*
Carrie Beachy	369
Roy DiGiovanni	409
Mary Freeman	500*
Frank Odell	398
Barb Schmitt	424*
Brian Smith	319
Write-Ins	8
Under-votes	152
Over-votes	3
	3,072

*Elected to a 4 year term starting Jan. 2010. Brad

Motion by Swecker, seconded by Freeman to approve the Resolution Canvassing Return of Votes showing Freeman with 500; Brad Anderson with 490 and Schmitt with 424 votes. (Complete resolution can be viewed at District Offi ce.) Motion Carried.

Motion by Freeman, seconded by Longbella to approve the Resolution Authorizing Issuance of Certificates of Election after time of contesting has passed seven (7) days and they have filed campaign financial report and directing the School District Clerk to perform other Election related duties. (Complete resolution can be viewed at District Office.) Motion Carried.

Motion by Longbella, seconded by Swecker, to give the Certificate Of Election to Freeman, B. Anderson and Schmitt. Motion Carried.

Acceptance of Office and Oath of Office - in packets and will be given to Freeman, B. Anderson and Schmitt at least seven (7) days after election when contesting time has passed and they have turned in their campaign financial report. Oath will be taken first meeting in January.

APPROVE ELEMENTARY PRINCIPAL, MR. LUKSIK, AS LEA (LOCAL EDUCATION AUTHORITY) FOR THE DISTRICT

Motion by Swecker, seconded by Freeman, to approve Elementary Principal, Mr. Luksik, as LEA (Local Education Authority) for the District. Motion Carried.

ADJOURN - Motion by Anderson, seconded by Freeman to adjourn at 7:35 a.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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