Meeting #5 September 21, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Roll Call was taken with the following board members present: Swecker, Schmitt, Longbella, Freeman, DiGiovanni and Anderson. (Comprising a Quorum) Also present for all or part of the meeting were Superintendent Schmitz; Principals Mr. Ogg and Mr. Luksik; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore; High School Dean of Students/ Activities Director Mr. Peterson; Middle School Dean of Students Mr. Olsen; Buildings & Grounds Supervisor Mr. Christoffersen; Ms. Reck, SMEA Rep; Staples World Manager Ms. Halvorson; Ms. J. Weyer and Mr. D.Erholtz, high school students and Administrative Assistant/ Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Freeman, seconded by Swecker, to adopt the agenda. Motion Carried.

SCHOOL/COMMUNITY FORUM (Presenters have contacted Board Chair and/or Superintendent by noon of the day of the meeting regarding topic.)

CONSENT AGENDA: Motion by DiGiovanni, seconded by Swecker for approval of minutes for August 17, 2008 and September 9, 2009 meetings; Lane change and credit reimbursement requests as submitted by Professional Growth Committee (K.Klefsaas BA60 to BA75; denied T. Dockendorf and S. Odden BA90 to BA105); Acceptance of Cash Donations and In-Kind Contributions - $1,334.12; Other: accept donation of clothing for Centennial Aud. costume room from Janet Sanda ($220 value). Motion Carried.

RECOGNIZE PUBLIC - Chair Schmitt recognized those in attendance and thanked them for attending.

FINANCE ITEMS:

Mr. Moore went over the Financial Report including Fund Description, Cash Only, through 9/19/09; Disbursement Report from 8/17/09 through 9/17/09 of checks #79482 through #79745 for board review; Investments as of 9/17/09 and YTD Expenditure Report of various funds dated 9/09. (Complete report can be viewed at the District Offi ce.)

Motion by Swecker, seconded by DiGiovanni to approve the finance report and authorized payment of vouchers. Motion Carried.

Motion by Freeman, seconded by Longbella, to approve the 2008-09 fixed assets deletion report. Suggestion was made that if monitors were working to give to students. Motion Carried.

Motion by Freeman, seconded by Longbella to approve the FY '08-09 Budget Revision #3 with some changes. Motion Carried. Mr. Hamann, Business Manager, said the unaudited fund balance was still subject to audit and will be brought back to the board after audit is complete.

Motion by Swecker, seconded by Freeman, to approve Fund 4 - School Age Child Care Program transfer of $23,581.34, which is through Community Education. Motion Carried.

Motion by Longbella, seconded by Swecker, to approve transfer in Fund 47 - OPEB interest of $3,280.80 which was before proceeds of bond sale referendum. Motion Carried.

Motion by DiGiovanni, seconded by Longbella, to approve the 2009-13 private transportation contract with Northwestern Transit with zero percent increases but with language that would allow renewed negotiations should the economic situation warrant. Motion Carried.

Motion by Swecker, seconded by Freeman, to approve the 2009-13 private transportation contract with Johnson Bus Service with zero percent increases but with language that would allow renewed negotiations should the economic situation warrant. Motion Carried.

After Mr. Hamann, Business Manager, went through the 2009 proposed tax levy DiGiovanni made a motion, seconded by Freeman, to approve a proposed tax levy of $1,920,083.82 with the understanding this amount could be lowered when it is finalized and adopted at the December board meeting and is payable in 2010. Motion Carried. (Complete report can be viewed at the district office.)

Motion by Freeman, seconded by DiGiovanni to approve the recommendation of Mr. Holst, Transportation Supervisor, to accept the bid #3 from Hoglund Bus which is with tradeins to buy two new school buses which are demos. Motion Carried.

Motion by Swecker, seconded by Longbella for permission to sell the 1989 Bus #2. Motion Carried.

Motion by Freeman, seconded by DiGiovanni, to approve the ISD #2170 and FED #6004-ALC 2009-10 Food Service Joint Agreement. Motion Carried.

PERSONNEL:

Motion by Swecker, seconded by Freeman, to approve the 2009-10 contract for Alicia Czech, Motley Elementary Special Education teacher for 75% time, 178 Days, 1 BA. Motion Carried.

Motion by Longbella, seconded by DiGiovanni, to approve the 2009-10 contract for Alina Robinson as a Motley Kindergarten teacher, 180 days, 3 BA. Motion Carried.

Motion by Swecker, seconded by Freeman, to approve the 2009-10 contract for Jeff Wicht, Motley Custodial Cleaner, 260 days, Grade 5 qualified, due to custodial shifting. Mr. Wicht worked at high school with 10 less days. Motion Carried.

Motion by Freeman, seconded by DiGiovanni, to approve the 2009-10 contract for Tanya Beachy, Staples Elementary para, which added a half hour/ day to her contract. Motion Carried.

Motion by DiGiovanni, seconded by Swecker, to approve the 2009-10 contract for Renae Schmitz, Title 1, Sacred Heart Area School, 17.5% FTE. Motion Carried.

OTHER ITEMS

7:15 a.m. Wednesday, Nov. 4, 2009 District Office to meet to canvass election results.

Motion by DiGiovanni, seconded by Freeman, to approve the application for cooperative sponsorship of Girls Hockey beginning 2009-10 with Long Prairie- Grey Eagle, Wadena-Deer Creek, Browerville and Staples Motley. Motion Carried.

Motion by DiGiovanni, seconded by Longbella, to approve the procedure for Accessing School Facilities as recommended by the Facilities Committee, which will govern key card access to the buildings. This is primarily for people outside of regular staff who request use of the facilities. Requests must be made by contacting the Community Ed office on or before 3 p.m. Tuesday afternoon and will be processed by Buildings & Grounds staff on Wednesday morning of each week. If Tuesday deadline is not met a $30 emergency processing fee will be assessed for new keys and key access. No charge for weather or other uncontrolled causes. There will be a $5 charge for reissuing lost or not returned keys. A $30 charge if someone enters a building and sets off the security alarm and an on-call custodian has to come in to inspect the building. Motion Carried. (Complete policy can be viewed at district office.)

Motion by Longbella, seconded by Swecker nominating Barb Schmitt for the four-year term representing Sub-Region 1 on NJPA Board of Directors. Motion Carried.

Nominations for MREA Board of Directors and Legislative Action Committee - If anyone is interested to let Jennelle Shriver know.

Motion by Swecker, seconded by Longbella, giving permission to have a staff development day, possibly November 30, contingent on agreement by all employee groups and moving a student day from staff day in school year to June 3. Motion Carried.

This was from a districtwide staff development request as evaluations from last year showed it to be a very valuable experience.

REPORTS:

School Board: FED - Governing Board of Education Meeting 8-25-09 in packet; NJPA - No Report

Principals: Mr. Ogg, High School Principal, said student enrollment as of Sept. 18 was 471 (123 seniors, 123 juniors, 133 sophomores, 92 freshmen, 22 Foreign Exchange and 13 Next Step and Endeavor); NWEA testing is this week with reading, math and written language for all 9th and 10th graders; early dismissal is Oct. 9, for working on PLC new groups; Homecoming activities on this week: Kelly Reese as Queen and Lance Flickinger as King; picture day is Sept. 22; Fall play "Airline" was cast last week with 33 students; evacuation drill is Sept. 25; and he commended this years' seniors for effort in preparing for last years' MCAII grad test. Mr. Luksik, Elementary Principal, said they are finishing NWEA testing this week; last week Harlem Ambassadors spoke with students; lunch and recess schedule is using multi-purpose room and is working well; H1N1 plan is in place and group start for reading is Friday.

Mr. Peterson, high school activities director/dean of students, said it has been a smooth start for students; after some discussion on activity fee charges the policy will be reviewed and he said the gym was full for the Harlem Ambassadors Monday night.

Mr. Olsen, Motley Staples Middle School Dean of Students, said they are off to a good year; Homecoming royalty for Spirit week visit school; NWEA testing last week and this week; Harlem Ambassadors visited students last week and have interviewed for Social Worker position.

Mr. Christoffersen, Buildings & Grounds Supervisor, stated that we are one of few schools that are doing Evacuation Drills he was named Buildings and Grounds Supervisor for the year by MASMS, the school will receive $1,000 for a scholarship(s).

Superintendent Schmitz handed out school dismissal information for H1N1 received from Todd County it is not necessarily the severity of this flu but numbers. There will be a vaccine when it's available and we will be site for large vaccination clinics.

Committee Reports: Facilities Committee meeting. 9/16/09 - Card Access Procedure-minutes; Health and Safety Committee meeting 9/21/09; Curriculum and Technology Committee meeting 9/17/09 -minutes all found in board packet.

UPCOMING MEETING SCHEDULE:

School Board Work Session, Monday, October 5, 2009, 6:45 p.m., High School Media Ctr.

Next regular monthly meeting, Motley School, October 19, 2009, 6:45 p.m.

MOTION TO GO INTO CLOSED SESSION

Motion by Longbella, seconded by Freeman to go into a closed session at 8:47 p.m. with a summary given by Chair Schmitt at the next open meeting. Motion Carried.

CALL TO ORDER CLOSED SESSION FOR ANNUAL SUPERINTENDENT'S EVALUATION - at 8:55 p.m.

ADJOURN: Motion by Swecker, seconded by Longbella to adjourn at 9:25 p.m. from the closed session. Motion Carried (Per Chair Schmitt)

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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School Board Work

Session

Meeting #6

October 5, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Attending all or part of this work session were board members Freeman, Longbella, Schmitt and Swecker. (Anderson and DiGiovanni were absent) Also attending were Superintendent Schmitz, Curriculum/PLC Coordinator Ms. Swenson, Staples World Manager Ms. Halvorson, SMEA Rep Mr. Barnett, Middle School Dean of Students Mr. Olsen; Elementary Principal Mr. Luksik, several high school students and Ms. Shriver, Adm. Asst./Recording Secretary.

Motion by Swecker, seconded by Freeman to adopt the agenda. Motion Carried.

REVIEW STUDENT DATA

Ms. Swenson presented the test data from the last four years, comparing scores in math, reading and science to statewide scores; with charts showing the growth in scores—how they have improved from year to year, compared to a state norm. Math scores showed improvements, the district is no longer on the No Child Left Behind Act list for Adequate Yearly Progress (AYP) in math, but is entering the list for not making AYP in reading for the subgroup of special education across the district. Mr. Schmitz said there is some movement legislatively to change No Child Left Behind standards to look at growth rather than only test scores. (Material handed out can be read at district office.)

REVIEW SITE AND DISTRICT STAFF DEVELOPMENT GOALS

A handout was distributed with SM ISD 2170 District Staff Development Committee Bylaws showing committee selection, responsibilities and site procedures. (Complete handout can be read at district office.)

GENERAL DISCUSSION OF STUDENT DATA AND GOALS

• Thoughts on goals

• Thoughts on past, present, future activities to address student achievement?

• Thoughts on process of goal development?

• Thoughts on other goal development i.E. Finance, enrollment, facilities, etc.

• Other

Discussion on how structured to make the PLCs; with consensus that better student results were seen when the PLCs had more structure and specific goals. Also discussed more involvement with building principals, are goals not high enough if we have to keep setting new ones—groups vary: some wanting high goals and some low and so do we go in-between, that they are the experts and know where goals should be; how to help students understand the stakes of testing and take it seriously possibly by showing them their individual scores and challenging them to improve. In summary Superintendent Schmitz said they need to process acceptable goals; instruction will get to in PLC's; make sure discussion is always on instruction and go over once a year with board the test results.

UPCOMING MEETINGS:

Facilities Committee - Oct. 7, 7:30 a.m., District Office (Longbella, Anderson, DiGiovanni) - CANCELLED

Regular School Board - Oct. 19, 6:45 p.m., Motley

ADJOURN - Motion by Swecker, seconded by Freeman to adjourn at 7:25 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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