Staples City Council
PROCEEDINGS OF
September 22, 2009
The regular meeting of the Staples City Council was called to order by President Pro Tem Miles at 7:00 p.m. on Tuesday, September 22, 2009 at the Staples Government Center. Present were President Pro Tem Miles, City Council Members Carlson, Einerwold, Flaten, Quance and Schmieg. Mayor Etzler was absent. Also present were City Administrator Mathews, City Clerk Lindaman, Public Works Director Klein, Community Development Director Nelsen, Parks and Recreation Director Grondahl and other interested persons.
It was moved by Carlson and seconded by Schmieg to amend the agenda to add a committee report from the Public Works Commission. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
It was moved by Carlson and seconded by Quance to approve the agenda as amended. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
It was moved by Flaten and seconded by Quance to approve the consent calendar items consisting of the minutes from the previous meeting and payment of the bills presented. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
| AES | $30.59 | |
| Applied Industrial Tech | 111.61 | |
| A T & T | 821.82 | |
| A.W. Research | 444.00 | |
| Auto Value | 515.63 | |
| Bargen Inc | 12,691.66 | |
| Brown & Krueger | 5,345.00 | |
| Calix, Yolanda | 430.48 | |
| Card's Auto | 20.00 | |
| Case, Toni | 76.17 | |
| Central McGowen Inc | 953.33 |
| Central MN Housing | |
| /Hales | 6,066.00 |
| Central MN Housing | |
| /Ulring | 7,100.00 |
| Community Sound | |
| & Security | 1,282.50 |
| Contact Radio Comm | 75.35 |
| Country Road Const | 3,240.00 |
| CTC | 525.00 |
| D & J Services | 90.84 |
| Farm Plan | 60.20 |
| Flaherty & Hood PA | 282.83 |
| Fleet Services | 3,118.29 |
| Gary's Diesel Repair | 140.16 |
| Goff, Chris | 5.00 |
| Grainger | 62.33 |
| Hach | 124.77 |
| Hawkins | 40.00 |
| Hellings | 70.57 |
| Herzog Roofing Inc | 1,885.00 |
| Hillyard | 726.84 |
| Ideal Const | 3,739.69 |
| J & J Excavating Inc | 4,091.16 |
| Jackson Welding | 75.00 |
| Johnson Jet-Line Inc | 11,609.08 |
| Jordahl Concrete & | |
| Masonry | 1,600.00 |
| Lang, Rico | 50.00 |
| Law Enforcement | 27,626.43 |
| Martin Communications | 53.61 |
| Metro Fire | 58.68 |
| MN Dept of Commerce | 367.08 |
| MN Office Enterprise Tech | 40.00 |
| MMUA | 332.85 |
| Northern Water Works | 8.89 |
| Quill | 163.47 |
| Reliable Office Solutions | 165.58 |
| SEH | 9,495.00 |
| Streicher's | 48.98 |
| Swanson, Pam | 1,233.50 |
| TDS | 37.84 |
| Todd Wadena Co-op | 25.24 |
| Ulteig | 2,784.86 |
| USA BlueBook | 174.25 |
| Visa | 194.17 |
| Wisch, Mark | 15.00 |
| $110,326.33 | |
| Doug Case | $986.37 |
| Ron Case | 86.00 |
| Josiah Fuhrman | 175.00 |
| Steve Gaugert | 251.44 |
| Chris Goff | 1,287.72 |
| Ryan Goff | 386.40 |
| Jeff Jares | 605.54 |
| Kelly Kossan | 101.93 |
| Erik Nelson | 48.95 |
| Anna Nice | 575.25 |
| Joshua Nice | 944.15 |
| Brandon Pearson | 82.80 |
| Nancy Roth | 77.20 |
| Siljgord Caleb | 731.40 |
| Katherine Stone | 51.25 |
| Nathan Warner | 978.40 |
| Mark Wisch | 43.50 |
| $7,413.30 |
The following bids were received for paving 12th Street NE south of Highway 10 and Wright Avenue from 9th Street NE to 14th Street NE:
| AMOUNT | ||
| Tri- City Paving Inc | $124,322.80 | |
| Ideal Construction LLC | 129,900.75 | |
| Anderson Brothers | ||
| Company | 134,235.76 | |
| Hardrives Inc. | 171,817.75 | |
| Central Specialties Inc. | 175,280.00 |
Brief discussion was held on giving preference to local bidders and bid law requirements. It was moved by Carlson and seconded by Flaten to accept the low bid and award the contract to Tri-City Paving Inc. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
Public hearing was held to consider the proposed assessments for tarring 4th Avenue NE from 9th Street NE to 12th Street NE and 10th Street NE from 3rd Avenue NE to Pleasant Avenue NE and for the replacement of water service laterals on 4th Avenue NE. Bob Schlieman from Ulteig Engineers reviewed the improvements, areas affected, project costs, financing, assessable costs, assessment rates, and assessment terms. The assessments are to be payable in equal principal installments beginning with property taxes payable in 2010 and extending over a period of five years plus interest at a rate of 6.00% per annum. Letters from Mike and Mary Jo Goff and John and Anne Kincaid were acknowledged expressing objection to the assessment for the replacement of water service laterals. City Administrator Mathews reported that new water service laterals were installed and assessed in 1991 but the water main was not replaced at that time. Staff is therefore recommending that the water service laterals not be assessed. After questions were addressed and no other objections received, the public hearing was closed. It was moved by Carlson and seconded by Quance to waive the assessment for the replacement of water service laterals. Carlson, Einerwold, Flaten, Quance and Schmieg voted yes. None voted no. Miles abstained. Carried.
It was moved by Carlson and seconded by Flaten to introduce Resolution No. 1481 adopting Assessment Roll No. 319 for tarring 4th Avenue NE and 10th Street NE, as amended. Carlson, Einerwold, Flaten, Quance and Schmieg voted yes. None voted no. Miles abstained. Carried.
It was moved by Schmieg and seconded by Quance to appoint Betty Roline, Bernie St. Pierre, Sandra Foote, Mary Sperley, Judy Tollefson (Head Judge), Gail Magnuson, Audrey Zimmer and Doris Amundson as Election Judges for the City Election to be held on November 3, 2009. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
It was moved by Schmieg and seconded by Flaten to introduce Resolution No. 1482 ordering the clean-up of public nuisances. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
Parks & Recreation Director Grondahl reviewed the minutes of the September 14, 2009 Community Services/Forestry and Beautification Board meeting.
Public Works Director Klein reviewed the minutes of the September 8, 2009 Public Works Commission meeting.
Public Works Director Klein informed the Council that payment of an invoice received from BNSF Railway for the City's share of the costs to upgrade the 7th Street crossing to concrete is being held since the work has not yet been done. Brief discussion was held on the agreement with BNSF and whether additional costs would be incurred by not paying the invoice at this time.
City Administrator Mathews updated the Council on various projects and activities.
City Administrator Mathews presented draft copies of a proposed natural gas franchise for the Council's review and comment.
It was moved by Schmieg and seconded by Einerwold to adjourn the meeting at 7:53 p.m. Carlson, Einerwold, Flaten, Miles, Quance and Schmieg voted yes. None voted no. Carried.
Approved: Chris Etzler, Mayor
Attest: Phil Lindaman, City Clerk
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