Meeting #2

July 20, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Roll Call was taken with the following board members present: Schmitt, Longbella, Freeman, DiGiovanni and Anderson. (Comprising a Quorum) Member Swecker was absent. Also present for all or part of the meeting were Superintendent Schmitz; Principal Mr. Ogg; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore; High School Dean of Students/ Activities Director Mr. Peterson; teachers Ms. Swenson and Mr. Barnett, SMEA Rep; Staples World Manager Ms. Halvorson; Ms. Holm, NJPA; Football Booster Club members and Administrative Assistant/ Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Freeman, seconded by DiGiovanni, to adopt the agenda with additions. Motion Carried.

SCHOOL/COMMUNITY FORUM Provided Board Chair and/ or Superintendent have been contacted by noon of the day of the meeting regarding topic.

Jenny Holmes, NJPA Community Relations Coordinator - spoke about her role at NJPA.

CURRICULUM & INSTRUCTION

Fine Arts and Social Studies Curriculum was presented to the board by Ms. Swenson, Curriculum Director. These will be brought back for approval at the August board meeting.

Mr. Peterson, Activities Director, presented the list of extra curricular coaches for the 2009-10 school year. After discussion motion by Anderson, seconded by DiGiovanni to approve the slate of fall sports coaches and Arts/ Music program personnel for 2009-10 school year. Others will be brought back to the August board meeting for approval. Motion Carried.

RECOGNIZE PUBLIC - Chair Schmitt recognized those in attendance and thanked them for attending.

CONSENT AGENDA: Motion by Longbella, seconded by DiGiovanni, to approve the consent agenda: Minutes of June 15, and June 22, 2009 meetings;

Acceptance of Cash Donations and In-Kind Contributions - $2,165.50; Petty Cash Fund for Ticket Gate - $500; Petty Cash Fund for Cafeteria - $200; Petty Cash Fund for District Offi ce - $50; Petty Cash Fund for Community Education - $50; Petty Cash Fund for Centennial Auditorium Box Office - $100; Petty Cash Fund for Concessions - $350; Petty Cash for Yearbook - $200; Petty Cash for Middle School Store - $30; MSBA Association Dues (7/1/09 to 6/30/10) - $4,242; Renewal of MSBA Policy Services (7/1/09 to 6/30/10) - $475; 2009-10 Membership Fee with cmERDC - $787.50; Other: Addendum Item -PSEO Contract for 2008-09 with MN State Community & Technical College. Motion Carried

FINANCE ITEMS:

Mr. Moore presented the Financial Report including the Fund Description, Cash Only, through 7/13/09; Disbursements 6/15/09 through 7/13/09 checks #78967 through #79252 for board reviewal; Investments as of 7/13/09 and YTD Expenditures of various funds dated 7/09. (Complete report can be viewed at the District Office.)

Motion by Freeman, seconded by Longbella to approve the finance report and authorized payment of vouchers. Motion Carried.

Motion by Freeman, seconded by DiGiovanni, to approve the following (#21- 31): SRO (School Resource Officer) Agreement with City of Staples; SRO (School Resource Officer) Agreement with City of Motley; Agreement between ISD #2170 and TCC Head Start Program, Motley; Lease Agreement between ISD #2170 and Tri-County CAP, Staples Area Family Ctr.; '09-10 Catering Contract with TCC Head Start and SM ISD #2170; 2009-10 Todd County Early Childhood Screening Contract; '09-10 Lease Agreement between ISD #2170 and Todd County Public Health, WIC etc.; '09- 10 Interdistrict Agreement for Health Occupation Services Between the Staples Motley School District and Browerville School District Donna Bestland; '09-10 Food Service "Joint Agreement" with Sacred Heart Area School; 2009-10 Community Center Contract; 2009-10 Memorandum of Agreement for Consortium Share of Health Occupations; Program with CLC, Lakewood Health System and Staples Motley ISD #2170 - Motion Carried.

Motion by Longbella, seconded by Schmitt, to approve the 2009-10 Contract for Special Language Therapist Services for Keri Ellingson for 50% time with Eagle Valley, ISD # 2759 and 50% with Staples Motley ISD #2170. Due to Bernie Schultz' resignation. Motion Carried.

Motion by Longbella, seconded by Freeman to have Truth & Taxation Hearing at the regular December board meeting. The levy and budget will be discussed and open to the public. Motion Carried.

Approve '09-10 Transportation Contract for SLD Student to LEC, Brainerd - Removed - will be brought to August board meeting if necessary.

PERSONNEL:

Motion by Longbella, seconded by Freeman, to approve the 2009-10 contract for Keri Ellingson, Special Language Therapist, 2BA, 180 days. Motion Carried.

Motion by Longbella, seconded by Anderson, to approve the 2009-10 contract for Alina Robinson, Motley Elementary Special Ed Instructor, 3BA, 180 days, 75%. Motion Carried.

Motion by Freeman, seconded by Schmitt, to approve the 2009-10 Contract for Jilene Fiemeyer, Communications Coordinator, Grade 10, 16 hours week, starting July 1, 2009. Motion Carried.

Motion by Anderson, seconded by Freeman, to approve the Leave of Absence request from Aletha Flickinger, Motley Para, for FY 2009-10. Motion Carried.

Other: ADDENDUM - Motion by DiGiovanni, seconded by Anderson, to approve the 2009-10 contract for Stacey Barthel, High School Para, 180 days, 1,248 hours, due to the retirement of Rose Deering. Motion Carried.

POLICY REVISIONS - Motion by Longbella, seconded by DiGiovanni, to approve the following policy revisions - Legislative and Recommended changes for ones we have: Policy #203.5 School Board Meeting Agenda; Policy #204 School Board meeting minutes; Policy #206 public participation in School Board meetings/Complaints about individuals at School Board Meetings and Data Privacy Considerations; Policy #210 Conflict of Interest - School Board Members; Policy #212 School Board Member Development; Policy #410 Family and Medical Leave; Policy #531 Pledge of Allegiance; Policy #533 Wellness. Motion

carried. ELECTIONS: Motion by Freeman, seconded by DiGiovanni, authorizing a School Board Absentee Ballot Board consisting of two (2) judges of different political parties to accept/reject ballots for comment if information is completed on envelopes, and resend if ballot was rejected if within 5 days before election. Motion Carried.

Motion by Freeman, seconded by DiGiovanni, to approve the list of election judges submitted for the September 8, 2009 election. Motion Carried. (Complete Resolution on file at district office.)

Motion by Longbella, seconded by Freeman, to approve the resolution relating to Election of School Board members and calling for the school district general election on November 3, 2009. Motion Carried.

Motion by Longbella, seconded by DiGiovanni, to approve the resolution establishing dates for filing affidavits of candidacy for office of school board members for the November 3, 2009 election. Dates are August 25, 2009 through September 8, 2009. Motion Carried.

OTHER ITEMS:

Motion by Anderson, seconded by Freeman to approve the Student Handbooks that were handed out at the June board meeting with changes including the change on Consequences of Unexcused Absences. Motion Carried.

Motion by Longbella, seconded by Anderson, to approve the 2009-10 Fee Schedule which is the same as last year. Motion Carried.

Board members were to let Ms Shriver know if they are interested in being a MSBA delegate for 2009-10 Assembly.

REPORTS:

School Board: FED - No meeting this month; NJPA - No meeting this month

Principals: Mr. Ogg, High School Principal, reported that 24 out of 28 students attended summer school.

Football Booster's club members had met with him and Mr. Swendsrud and Mr. Nelson representing this group attended the school board meeting and commented on restoring the press box. Superintendent Schmitz and Mr. Hamann will check with our insurance regarding volunteers, insurance coverage/liability.

High School AD/Dean of Students: Mr. Peterson, said Arvig Communications will donate $2,500 to the new/reconstructed press box in return for a 3 year commitment to have their banner on both sides of the press box and a banner also in the gym and that no competitor be able to advertise on press box. No motion was made but Mr. Peterson was told to pursue and get more details on size of banners etc. August 12 is Cardinal Pride Day for coaches and grades 10-12 at Lakewood Health System which the MSHS also helped fund.

Superintendent - Gave update on Bond Referendum election Sept. 8 booster groups will do canvassing for three (3) nights from the Lakewood Health Senior Campus and board members will be participating as resources; will be mailing "Vote Yes;" and set October 5, tentatively as the next school board work session.

Closed Session Re: Negotiations

Motion by Anderson, seconded by Freeman to adjourn to a closed session at 8:22 p.m. to discuss negotiations. Motion Carried.

OPEN SESSION:

Motion by Freeman, seconded by Anderson, to reconvene to an open session at 8:58 p.m. Motion Carried.

Chair Schmitt gave a summary of the closed session on strategies and stated that the recording of these closed sessions are available for two (2) years to public after negotiations are completed.

UPCOMING MEETING SCHEDULE:

Next regular monthly meeting, Motley School Cafeteria, August 17, 6:45 p.m.

ADJOURNMENT: Motion by Longbella, seconded by DiGiovanni to adjourn at 9:04 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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