June 1, 2009

Meeting #19

Theme-Based School Proposals

CALL TO ORDER

Board members present were: Anderson, DiGiovanni, Freeman, Longbella, Schmitt and Swecker. Also present were Superintendent Schmitz, Principals Mr. Ogg and Ms. Gildow, Middle School Dean of Students Mr. Olsen, Staples World Manager Ms. Halvorson, Mr. Hofer, teachers Ms. Kajer, Butler, Robinson, Mertens; Mr. Lindgren and Erickson, Mr. Wedl and Mr. Graba, Education Evolving and Administrative Assistant/ Recording Secretary Ms. Shriver. Ms. Schmitt led everyone in the Pledge of Allegiance.

Motion by Freeman, seconded by Swecker to adopt the agenda. Motion Carried.

Introductions were given by everyone present.

REVIEW OF TIMELINE AND OBJECTIVES/ RATIONAL

Mr. Schmitz handed out and reviewed the timeline of events starting in February/ March 2008 through present and beyond (Fall 2010) and objectives/rational for the theme-based school proposals which is primarily meeting the needs of our students. (Complete handouts can be viewed in district office.)

PRESENTATION PROPOSALS FOR THEME-BASED SCHOOLS

The elementary team of Julie Mertens and Alina Robinson, presented their ideas for a K-grade 5 program called TIDE (Technology Integrated Differentiated Environment) stating it would focus on a hands-on inquiry based on process using technology the environment. Board member Freeman was also involved with TIDE. The staff of Connections High School for grades 9-11 and expanding to grade 12, included Lisa Kajer, Donna Bestland, Kerry Lindgren and Tab Erickson. This career and technical school would prepare students with academic, technical and job skills for post secondary education or careers in human services, health science technology, engineering, manufacturing and technology, agriculture, food and natural resources or business management. Jim Hofer has been working with both teams as a consultant. Both Theme Based schools would cap enrollment at 80-100 students done by a lottery of names put in a hat and drawn. Siblings for those chosen would automatically be accepted. Both schools would lease space, services such as transportation, food service, and do a cooperative agreement for extra-curriculars from the district. These schools would have a sponsor such as the district and would have their own board primarily comprised of teachers, parents and interested community members to and would meet the same state and federal tests graduation standards and No Child Left Behind standards, discussion and questions took place during the work session of both of these teams.

COMPARE AND CONTRAST OF DIFFERENT MANAGEMENT MODELS

Bob Wedl and Joe Graba, Education Evolving, handed out/did power point, and spoke about comparing the different management models - Traditional District School, District "Site Governed School (SGS)", Chartered School Sponsored by the District Board and Chartered School Sponsored by a Non-District Board. They said if our district was the sponsor we decide what goes in the agreement and employees of District are better if sponsors.

Discussion followed with questions and answers.

ADJOURN - Motion by Swecker, seconded by Anderson to adjourn at 10:14 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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Meeting #20

June 15, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Roll Call was taken with the following board members present: Swecker, Schmitt, Longbella,Freeman, DiGiovanni and Anderson. (Comprising a Quorum) Also present for all or part of the meeting were Superintendent Schmitz; Principals Mr. Ogg and Ms. Gildow; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore; Buildings and Grounds Supervisor Mr. Christoffersen; MS Dean of Students Mr. Olsen; teachers Ms. Kajer and Bestland and Mr. Erickson; Mr. Barnett, SMEA Rep; Staples World Manager Ms. Halvorson, and Administrative Assistant/Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by DiGiovanni, seconded by Freeman to adopt the agenda after some items were removed. Motion Carried.

CONSENT AGENDA: Motion by Anderson, seconded by Freeman to approve the following: Approval of Minutes for May 18, and June 1, 2009 meetings; Acceptance

of Cash Donations

and In-Kind Contributions - $19,606; Approval of Professional

Growth Committee Report-D. Ferdon BS45 to MS30; Renewal of 2009- 10 membership to MN Cooperative Purchasing Venture Program - $0; Renewal of 2009-10 Minnesota Rural Education Association Dues (MREA) - $2,400; 2009- 10 MASA ($775) and AASA ($403) membership dues = $1,178; Approve 2009-10 Revised School Calendar of Events; Approve 2009-10 Post Secondary Enrollment Option Agreement with CLC and SM ISD #2170; Approve University of Minnesota State University Student Teacher Agreement; Other: Approve NCLB Consolidated Application for Elementary & Secondary Education Act; Approve College in the Schools/Concurrent Enrollment Agreement with CLC for 2009-10. Motion Carried.

RECOGNIZE PUBLIC - Chair Schmitt thanked everyone for attending.

FINANCE ITEMS:

Mr. Moore went over the Financial Report including the Fund Description, Cash Only, through 6/15/09; Disbursement Report from 5/18/09 through 6/15/09 of checks #78655 through #78966 for board review; Investments as of 6/15/09 and YTD Expenditure Report of various funds dated 6/09. (Complete report can be viewed at the District Offi ce.)

Motion by Longbella, seconded by Freeman to approve the finance report and authorize payment of vouchers. Motion Carried.

Approve FY 2009-10 Original Budget - removed until special meeting 6/22/09

Motion by Freeman, seconded by Anderson to approve the 2009-10 Capital Outlay budget with the understanding it could be changed depending on outcome of September 8 bond referendum election. Motion Carried.

Motion by DiGiovanni, seconded by Swecker to approve list of write-offs as presented. One write-off that will be addressed on unauthorized charge to a booster club—so it does not reoccur. Motion Carried.

Review and Acceptance

of Bids: Bakery Products - Motion by Anderson, seconded

by DiGiovanni, to accept the bid of Staples Express for bakery products. Motion Carried. Dairy Products - Motion by Swecker, seconded by Anderson accepting Kemps escalating prices for milk. Motion Carried. Motion by Freeman, seconded by DiGiovanni to approve Food Service's prices for shakes. Motion Carried.

Motion by DiGiovanni, seconded by Freeman, for permission to request bids and/or utilize state contract (CPV) to purchase two (2) new school buses for 2009-10 school year. Motion Carried.

PERSONNEL:

Motion by Swecker, seconded by Freeman, to approve the resignation request from Bernie Schultz, Speech-Language Pathologist, effective 6-30-09. Motion Carried.

Motion by Swecker, seconded by Freeman, to approve administration plans for restructuring certified and support staff considering retirements, projected funding and enrollment levels; removal of further study of recommending to share one school social worker between the Staples Elementary School and the Motley building. Motion Carried. (Recommended plan can be viewed in full at the district office.)

Other: Approve Termination of Contract with Alina Robinson, Motley Elementary SpecEd Teacher, effective 6-30-09 - Motion by Longbella, seconded by DiGiovanni, to approve termination of contract with Alina Robinson, Motley Elementary SpecEd teacher effective 6-30-09 due to state requirements. Members Anderson, DiGiovanni, Freeman, Longbella, Schmitt and Swecker voted yes. None voted no. Motion Carried.

Motion by Freeman, seconded by Schmitt, to approve the 2009-10 contract, 261 days, for Jason Luksik as Elementary Principal. Motion Carried.

CURRICULUM & INSTRUCTION

Motion by Schmitt, seconded by Freeman, to approve the letter and affidavit of Intent to Sponsor the TIDE Academy, a proposed K-5 charter school and requesting charter sponsorship by Staples Motley ISD #2170. Members Anderson, Freeman, Schmitt and Swecker voted yes, members DiGiovanni and Longbella voted no. Motion Carried.

Motion by Freeman, seconded by Longbella, to approve the letter and Affi davit of Intent to Sponsor Connections High School requesting Staples Motley ISD #2170 to be the sponsor. Members Anderson, Freeman, Longbella, Schmitt and Swecker voted yes, member DiGiovanni voted no. Motion Carried.

OTHER ITEMS

Motion by Anderson, seconded by DiGiovanni, to approve MSHSL Application for Cooperative Sponsorship for 2009-10 of Boys Hockey with Wadena- Deer Creek, New York Mills and Staples Motley. Motion Carried.

Motion by Swecker, seconded by DiGiovanni, to approve MSHSL Application for Cooperative Sponsorship for 2009-10 girls swimming with Wadena-Deer Creek. Motion Carried.

Motion by DiGiovanni, seconded by Swecker, to approve Policy #707-1 - Transportation of Elementary Students allowing parents to choose elementary schools but if one has a higher enrollment, principals would discus with parents encouraging them to choose the school closer to their residence. This would keep us from having to potentially set aside 20% of our Title I funds for transportation. Motion Carried.

REPORTS

School Board: FED - Longbella updated on

building needs; NJPA - Minutes from 4-16-09 Board of Directors Mtg. in board

packet.

Principals: Handbooks - First Reading - each

principal and MS Dean of Students handed out their handbooks with proposed changes. Elementary Principal Gildow stated they had interviewed for speech, pathologist they have a strong candidate and will work with Eagle Valley on sharing this position; Mr. Moore and she have been working on NCLB; AYP needs and will use staff development towards achieving this; have 37 students in Motley and 115 in Staples for summer school including special education students, NWEA scores in Reading and Math were handed out K-9 showing break down by schools, Free and Reduced, Boys and Girls etc. Mr. Ogg, High School Principal: said 34 students were recognized as Students of the Month for April; Math MCA II has a short term fix by the 2009 Legislation related to assessment; Reading MCA-II: state was at 78% and SM at 74%; Math MCA-II state was at 57% and SM at 60%; and Credit recovery ran June 8-July 2 with 23 students attending.

Middle School Dean of Students - Mr. Olsen said they have about 50 students in summer school using Targeted Services for Math and Reading; all Special Ed for summer school will be in Motley.

Buildings and Grounds Supervisor - Mr. Christoffersen had a meeting with a DOE individual about new requirements for Crisis Plan with changes July 1; Attachment 99 due in July; Staff evaluation will be in July; Energy Star: qualify for $1,500-$2,500 grant to develop new and better ideas for saving energy.

Superintendent - a committee for the Bond Referendum Sept. 8 will take place mid-July based on survey data if people are informed they will be more likely to support it; Fiber Technology committee will be a joint powers agreement; and work session in August will possibly be possibly on goals/student data. UPCOMING MEETING SCHEDULE:

Special School Board meeting, Motley Conference Room, June 22, 7 a.m.

SMEA Negotiations, District Office, Monday, June 22, 2009, 7:00 p.m. (Schmitt, Swecker)

Finance Committee, District Office, July 15, 2009, 10 a.m. (Anderson, Freeman, Schmitt)

Next Regular Monthly, Staples High School Media Center, Monday, July 20, 2009, 6:45 p.m.

ADJOURNMENT: Motion by DiGiovanni, seconded by Schmitt, to adjourn at 8:51 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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Special School Board

Meeting #21

June 22, 2009

CALL TO ORDER - Chair Schmitt called the meeting to order at 7:23 a.m.

Roll Call was taken with the following in attendance: board members Anderson, Longbella, Schmitt and Swecker (Comprising a Quorum); Superintendent Schmitz, Business Manager Mr. Hamann; Principal Mr. Ogg; Staples World Manager Ms. Halvorson and Ms. Shriver, Administrative Assistant/Recording Secretary. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Swecker, seconded by Longbella to adopt the agenda as presented. Motion Carried.

FINANCE

Motion by Longbella, seconded by Anderson to approve the FY '09-10 Original Budget presented by Mr. Hamann, Business Manager, saying there would be changes as he gets figures and details from the state department of education as to where those dollars could be allocated. Motion Carried.

The regular general fund balance at the end of June 2009 is estimated to be $1,243,451. The district is anticipating general fund revenues of $11,927,349 and expenses of $12,257,943, giving an estimated fund balance for the 2009-10 fiscal year of $912,485. Revisions will reflect changes. (Complete handout can be viewed in district office.)

UPCOMING MEETINGS:

o Monday, June 22, 2009, 7:00 p.m.-Negotiations Committee, District Office (Schmitt, Swecker)

o Tuesday, June 23, 2009, 7:30 a.m.-Facilities Committee, District Office (Anderson, DiGiovanni, Longbella)

o Wednesday, July 15, 2009, 8 a.m.-Finance Committee, District Office (Anderson,

Freeman, Schmitt)

o Monday, July 20, 2009 - Regular School Board,

Staples

ADJOURN - Motion by Schmitt, seconded by Anderson to adjourn at 7:51 a.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Clerk

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Special School Board

Meeting #1

July 15, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. In attendance were board members Anderson, Freeman, Longbella and Schmitt. (Comprising a quorum) Absent were DiGiovanni and Swecker. Also present were Superintendent Schmitz, Principals Mr. Ogg and Mr. Luksik; Business Manager Mr. Hamann; Buildings and Grounds Supervisor Mr. Christoffersen; Network Engineer Mr. Kinnaman; Mr. Crawford, Staples World and Ms. Shriver, Recording Secretary/Administrative Assistant. The Pledge of Allegiance was said.

Motion by Anderson, seconded by Longbella, to adopt the agenda. Motion Carried.

Approve Bid from Marco for Network Wiring of High School and Staples Elementary -$65,965

Mr. Kinnaman discussed bids received for the network wiring of high school and Staples Elementary; spoke about room for expansion with upcoming Voice Over IP and Freshwater move to high school.

Motion by Freeman, seconded by Longbella to approve the bid from Marco. Motion Carried.

Approve Resolution for Certification of Health and Safety Projects (Attachment 99)

Mr. Christoffersen spoke about the Attachment 99, Certification of Health and Safety Projects. Motion by Anderson, seconded by Longbella to approve this resolution. Motion Carried.

UPCOMING MEETINGS:

o Wednesday, July 15, 2009, 8:45 a.m.-Finance Committee meeting, District Office (Anderson,

Freeman, Schmitt)

o Monday, July 20, 2009 - Regular School Board

meeting, Staples

ADJOURN - Motion by Freeman, seconded by Anderson, to adjourn at 8:45 a.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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