Meeting #18

May 18, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Roll Call was taken with the following board members present: Swecker, Schmitt, Longbella, Freeman, DiGiovanni and Anderson. (Comprising a Quorum) Also present for all or part of the meeting were Superintendent Schmitz, Principals Mr. Ogg and Ms. Gildow; Business Manager Mr. Hamann, Financial Coordinator/ Food Service Director Mr. Moore, Buildings and Grounds Supervisor Mr. Christoffersen; HS Dean of Students/AD Mr. Peterson; MS Dean of Students Mr. Olsen; teachers Ms. Adams, Ms. Kloeckl- Jimenez and Mr. Reck, Staples World Manager Ms. Halvorson, a student and Administrative Assistant/ Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Longbella, seconded by Swecker to adopt the agenda. Motion Carried.

SCHOOL/COMMUNITY FORUM (PRESENTER MUST HAVE CONTACTED BOARD CHAIR OR SUPERINTENDENT BY NOON OF DAY OF MEETING WITH TOPIC.)

Tracy Kloeckl-Jimenez talked about and handed out information on the Students' Trip to Mexico June 12-23, 2009.

CONSENT AGENDA:

Motion by Freeman, seconded by Anderson to approve the following consent agenda: Approval of Minutes for April 20, 2009 meeting; Acceptance of Cash Donations and In-Kind Contributions - $1,628.47; Approve Resolution for participation in Bemidji State University Student Teaching Program Through July 2010; Approval of 3M Ingenuity Grants=$13,819 to Motley Staples Middle School (Sandy Opheim, "Math Is for Life!"; Heidi Auel, "Water Quality, Aquatic Insects and Ecosystem Health"; Elena Thiede, "Classroom Performance Systems"; Darlene Clasemann, "Classroom Performance Systems-Special Education) and Motley Elementary (Carrie Johnson, "Math by Music") Motion Carried. RECOGNIZE PUBLIC - Chair Schmitt thanked everyone for attending.

FINANCE ITEMS:

Mr. Moore went over the Financial Report including the Fund Description, Cash only, through 5/18/09;

Disbursement Report from 4/20/09 through 5/18/09 of checks #78442 through #78654 for board review; Investments as of 5/18/09 and YTD Expenditure Report of various funds dated 5/09. (Complete report can be viewed at the District Office.)

Motion by Swecker, seconded by Longbella to approve the finance report and authorized payment of vouchers. Motion Carried.

Motion by Longbella, seconded by DiGiovanni, approval of Stanton Committee's recommendation for the Communication Coordinator position at Grade 10. Motion Carried.

Motion by Longbella, seconded by DiGiovanni to accept the Vocational Rehabilitation contract for our district. Motion Carried.

Motion by Longbella, seconded by Freeman, for approval of fiscal agent for Vocational Rehabilitation contracts. Motion Carried.

CURRICULUM & INSTRUCTION:

School board members were given the first draft of TIDE (Technology Integrated Differentiated Environmental Academy) Application for an Elementary Charter, for review and bring to School Board Work Session June 1.

School board members were given the first draft reading of CMCCHS (Central MN Career Connections High School) Application - Career and Technical Charter, for review and bring to School Board Work Session June 1

Swimming and Diving Dissolution of Cooperative Sponsorship (Verndale, SM, W-DC) -

Motion by Anderson, seconded by Freeman to approve application for dissolution due to lack of participants. Motion Carried.

Boys Hockey Dissolution of Cooperative Sponsorship (Verndale, WDC, SM, Henning, Sebeka) -

Motion by Anderson, seconded by Swecker to approve application for dissolution due to Wadena dropping us from cooperative. Motion Carried.

PERSONNEL:

Motion by Swecker, seconded by member Freeman to approve the request for retirement from Bob Koenig, Middle School teacher, effective 5-29-09 with thanks and appreciation. Motion Carried.

Motion by Longbella, seconded by Anderson, to approve the resignation request from Laura Kiser, Middle School Social Worker at the end of school year with thanks. Motion Carried.

Motion by Longbella, seconded by Freeman, to approve the retirement request from Jeannie Peterson, Staples Elementary Paraprofessional, effective 5-29-09 with thanks. Motion Carried.

Motion by Anderson, seconded by Swecker, giving permission to post for food service positions for summer school. Motion Carried.

ANNUAL ORGANIZATIONAL ITEMS: Designate 2009-10 Support Services

Official School Attorneys -

Motion by Swecker, seconded by Longbella to name Knutson Flynn and Deans PA from Mendota Heights, Minnesota to serve as the official school attorneys for FY 2009-10. Motion Carried.

Official Depositories -

Motion by Freeman, seconded by Anderson to name the following as official depositories for FY 2009-10: First International Bank and Trust, Unity Bank Central, Mid-Central Federal Savings Bank, Mid- Minnesota Federal Credit Union and other financial institutions which are in compliance with Minnesota Statutes governing school district depositories. Motion Carried.

Official Newspaper - Staples World - Motion by DiGiovanni, seconded by Longbella, to designate the Staples World as the legal and official newspaper for FY 2009-10 with the option of reprinting the school board meeting minutes in the Square Shooter. ($9.25 per column inch, supply affidavits of publication upon request for all legal notices and $3.30 per column inch for running in Sunday's Square Shooter.) Motion Carried.

Official(s) to Invest Funds - Motion by Freeman, seconded by Swecker, to authorize the following school officials to invest funds on behalf of the school district: Bob Hamann, John Moore, Bonnie Thoele and Marilyn Hassler. Motion Carried.

Agent(s) to Make Electronic Transfers - Motion by Swecker, seconded by Anderson to allow Bob Hamann, John Moore, Marilyn Hassler and Bonnie Thoele to electronically transfer funds to be invested for the Staples Motley School District. Motion Carried.

Signature Approvals - Motion by Freeman, seconded by Longbella, authorizing Superintendent Mark Schmitz, Bob Hamann and John Moore to execute agreements and/ or financial documents as necessary on behalf of the Staples Motley School District. Motion Carried.

Set School Board Meeting Schedule (Regular and Work Session) - Motion by Swecker, seconded by Longbella to set the board meeting dates on the third Monday (except January and February on third Tuesday) of each month at 6:45 p.m., with a school/public forum first on agenda if someone would like to address the board on any topic, subject to the limitations of Policy #206 and they have contacted the Superintendent or Board Chair by noon of meeting day.

These meetings will alternate monthly between Staples and Motley sites starting with July in Staples. Special work session meetings may be held every other month as determined by the board and Superintendent, rotating between Staples and Motley sites starting with Staples in August. Motion Carried.

RESOLUTION RELATING TO THE ISSUANCE OF SCHOOL BUILDING BONDS AND CALLING AN ELECTION THEREON

Motion by Freeman, seconded by Longbella to approve the resolution relating to the Issuance of School Building Bonds and Calling an Election Thereon. Anderson, Freeman, DiGiovanni, Longbella, Schmitt and Swecker voted yes. None voted no. Motion Carried. (Complete resolution can be viewed at the District Office.)

POLICY #707-1 TRANSPORTATION OF ELEMENTARY STUDENTS - FIRST READING - This policy is to allow families to choose which elementary they wish to send their child to, regardless of residential location of district. No action required on first reading. The Consolidation Agreement will also be checked to see if anything is mentioned regarding this.

REPORTS: School Board - FED - Minutes from 4-28-09 Governing Board of Education. NJPA -

Minutes from 11-18 and 11-19-08, 1-15-09, 2-24-09 and 3-23-09 Board of Director Meetings were in packet for board review.

Principals - Mr. Ogg, High School Principal, 27 students will be recognized as April's Student of Month; Awards Day, Cap and Gown and student picnic, May 27; Graduation is May 29, with 117 seniors participating in the ceremonies; Wellness concluded activities with salads for support staff sponsored by teachers May 8 and pizza for teachers sponsored by Support Staff May 22; Karl Randall assembly May 14 for juniors and seniors on choice-making in life and being a good role model; Events during May were SpEd Graduation brunch May 8; FFA banquet May 11; Dollars for Scholars Awards night May 1; Prom May 16; Baccalaureate May 17 at Alliance Church, College in the School Night May 19; Senior Class Trip June 2-3 attending Twins game and Valley Fair. Ms. Gildow, Elementary Principal, said MCA's are completed and results will be given June 29; NWA tests at both schools; fifth grade orientation for band and orchestra; having families to make commitment for summer school; an officer for DARE bringing a hot air balloon to Motley; 3M grants received and working on grant from stimulus monies for Title I.

High School Dean of Students/Activities Director - Mr. Peterson said that activities are winding down and Coaches Association gave three awards to seniors.

Middle School Dean of Students - Mr. Olsen, said there are meetings for summer school; more Targeted Services; MEEP group met and evaluated the school year; mentioned 3M grants received; ISC last dance will be for Motley food shelf; are looking at staffing for kids to come two or four weeks for Math and Reading

Superintendent - Mr. Schmitz spoke about how to spend stimulus monies. Special Ed and all day Kindergarten; Elementary principal hiring time line, approving new hiring at June or July board meeting and at June 1 board work session will be about theme based options and discuss options, budgeting etc.

COMMITTEE REPORTS: Curriculum and Technology, 4-21-09 and 5-18-09 meetings - minutes 4-21-09 in packet.

Permission for students overnight trip - discussion was on insurance liability if permission not received from board. Mr. Hamann said if it is school sponsored insurance will cover and should be school board approved first. He stated that out-of-state use to be board approved on this matter. Policy Committee will look at doing a policy. Mr. Ogg said, Ron Sellnow, a SHS alumni was honored in MSHSL Hall of Fame.

UPCOMING MEETING SCHEDULE:

· Staff Social/Retirement Party, The Vintage golf course, Thursday, May 28, 4:30 p.m. Golf; 6:30 p.m. Social

· School Board Work Session, June 1, 6:45 p.m., Motley School Library

· Next regular monthly meeting, Motley School Cafeteria, June 15, 6:45 p.m.

ADJOURNMENT: Motion by Longbella, seconded by Anderson to adjourn at 8:22 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Clerk

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