Meeting #17

April 20, 2009

CALL TO ORDER

Chair Schmitt called the meeting to order. Roll Call was taken with the following board members present: Swecker, Schmitt, Longbella, Freeman, DiGiovanni and Anderson. (Comprising a Quorum) Also present were Superintendent Schmitz, Principals Mr. Ogg and Ms. Gildow; Business Manager Mr. Hamann, Financial Coordinator/Food Service Director Mr. Moore, Buildings and Grounds Supervisor Mr. Christoffersen; HS Dean of Students/AD Mr. Peterson(7:27pm); MS Dean of Students Mr. Olsen (7:25pm); teacher Ms. Kajer, SMEA Rep Ms. Seipkes, Staples World Manager Ms. Halvorson, Music Tour Students N. Trout, J. Fink, C. Trout, K. Stone and Administrative Assistant/ Recording Secretary Ms. Shriver. Chair Schmitt led everyone in the Pledge of Allegiance.

Motion by Longbella, seconded by Swecker to adopt the agenda with one addendum item. Motion Carried.

SCHOOL/COMMUNITY FORUM - (PRESENTER MUST HAVE CONTACTED BOARD CHAIR OR SUPERINTENDENT BY NOON OF DAY OF MEETING WITH TOPIC)

Students Nick Trout, Chandler Trout, Katie Stone and Joe Fink commented on the school's recent music tour to Washington D.C. showing pictures and telling of places they had visited and performed at.

Superintendent Schmitz passed out information and read information regarding Theme based goals, the position statement Inviting Theme Based program that board approved 4-21-08, and saying the question for the board is "are we willing to use options available to us to educate the children and youth of our district using different management models to deliver different learning models…but holding them all accountable for education of the public of the district? Or are we going to continue to rely on the single model of owning and operating all of our schools?" One question was on financial input to district and this is being looked at and will be brought back.

CONSENT AGENDA:

Motion by DiGiovanni, seconded by Schmitt to approve the following on the consent agenda (Motion Carried): Approval of Minutes for March 16, and April 14, 2009 Meetings; Acceptance of Cash Donations & In-Kind Contributions - $5,383.66; Permission to Renew Membership in the MN State High School League; Accept Treadmill Donation from DelRay and Karen Lecy, $350 Value; Accept Welders Donated from CLC $300 Value Each - Kerry Lindgren

RECOGNIZE PUBLIC - public was recognized at the start of the meeting.

FINANCE ITEMS:

Mr. Moore went over the Financial Report including the Fund Description, Cash Only, through 4/20/09; Disbursement Report from 3/11/09 through 4/20/09 of checks #78032 through #78441 of which the board reviewed the registrar for; Investments as of 4/20/09 and YTD Expenditure Report of various funds dated 4/09. (Complete report can be viewed at the District Offi ce.)

Motion by Longbella, seconded by Swecker to approve the finance report and authorized payment of vouchers. Motion Carried.

Motion by Longbella, seconded by Anderson giving permission to seek bids for Dairy and Bread. Motion Carried.

Motion by Anderson, seconded by DiGiovanni giving permission to seek quotes for petroleum and waste management services. Motion Carried.

Motion by Anderson, seconded by DiGiovanni to approve the 2009-10 contract with Freshwater for Rynell Schock, Literacy Coordinator, with changes in contract documented due to 2009-11 master contract and/or lane changes and will be included in invoices to FED #6004. Motion Carried.

Motion by DiGiovanni, seconded by Swecker to approve the resolution to purchase nursing supplies from an Employee, Chad Longbella, owner of Longbella Drug Store, under PO 7200900007-C.Mashuga, Acct. #01 102 720 000 317 401=$146.25; #01 301 720 000 317 401=$81.25 and #01 204 720 000 317 401=$97.50 for a total of $325.00. Motion Carried.

Motion by Swecker, seconded by DiGiovanni to approve budget revision #2 for 2008-09 after Mr. Hamann, Business Manager, went through revision explaining some of differences from revision #1. Motion Carried. (Revision #2 can be viewed at the district office.)

Other: Motion by Longbella, seconded by Swecker giving permission to seek bids for network wiring for the high school and Staples Elementary which will be paid by one time state dollars given for technology. Motion Carried. Addendum: Permission to Create the Resolution to Approve Recommendation From Board Facilities Committee Regarding Bond Referendum for September 8, 2009 Motion by member DiGiovanni, seconded by Longbella to approve creation of a resolution approving the list presented from the board facilities committee for a bond referendum election for September 8, 2009 for approximately 6.1 million over 20 years. This amount included the costs of doing a loan. Motion Carried. (List can be viewed at the district office.) At the May school board meeting the legal resolution with final amount for maintenance of such things as roofs, flooring, and inefficient windows, rest room renovations to accommodate persons with disabilities, acquisition and installation of a biomass burner at the high school and necessary renovations as a result of the closure of the Freshwater building and their offices moving to high school facility will be voted on by the school board members.

PERSONNEL:

Motion by Longbella, seconded by Freeman, giving permission to post for teacher assistants for 2009 summer school programs (special education and targeted services). Motion Carried.

Motion by Swecker, seconded by DiGiovanni, giving permission to post for 2009 summer school special education and targeted services program teachers. Motion Carried.

Motion by Anderson, seconded by Freeman to approve the retirement request from Bonita Hansen, Staples Elementary Title I Teaching Assistant, effective 5-28-09, with thanks and appreciation for her years of service. Motion Carried.

Motion by Freeman, seconded by Anderson to approve the retirement request of Gwynne Gildow, Elementary Principal, effective 8-31-09, with thanks and appreciation for all her years of service in our district. Motion Carried.

Motion by Swecker, seconded by Freeman giving permission to post for one Elementary Principal position to serve both Staples and Motley schools. Motion Carried.

Motion by DiGiovanni, seconded by Longbella to give notice of termination and non-renewal to Lynn Peterson as High School Dean of Students/Activities Director after FY 2008- 09 contract ends. Motion Carried.

Board members voting yes were Anderson, DiGiovanni, Freeman, Longbella, Schmitt and Swecker. None voted no.

Thanks and appreciation was given for the good job he has been doing. Motion Carried.

Motion by Longbella, seconded by DiGiovanni, giving permission to approve Lynn Peterson's contract as High School Dean of Students/Activities Director for FY 2009-10 and waiving his contractual rights. Motion Carried.

Motion by Swecker, seconded by Freeman to approve the retirement request from Nancy G. Johnson, Staples Elementary teacher, effective 5-29-09 with much thanks for her years of service in our district. Motion Carried.

Motion by Anderson, seconded by Freeman, to approve the retirement request of Roselyn Deering,

High School Paraprofessional, effective 5-29-09 with thanks and appreciation for all her years of services in our district. Motion Carried.

REPORTS:

School Board - FED - Minutes of 3/24/09 Governing Board of Education was in packet. NJPA - None

Principals - Mr. Ogg, high school principal, said 31 students will be recognized as March's Students of the Month tomorrow; mid quarter ends April 24th; April 14th Employer Appreciation Breakfast was held with students receiving from employers Outstanding and Honorable mention awards; March 25 through 27 students and staff helped with flooding in Fargo/Moorhead and locally; Teachers Tappe and Joerger received Golden Apple award this month from Lakeland News; Rotary Art show April 17 through April 19 had large number of student art displays in it; sophomores will be attending Career Fair at CLC April 22; Prom is May 16th with grand march in gym and dance at Batcher Opera House; Senior class trip is May 19-20 to water park in twin cities; MCA II tests in month of April with results to district for math on June 5 and students get reports on July 30; April 14 Math (11th grade) and reading (10th grade) tests for

MCA II, segments 1 and 2 - Written Composition (9th grade); April 15 Math and Reading tests for MCA II-segments 3 and 4; April 30th and May 1 - MCA Science test for 10th graders; Graduation is May 29th where will be recognizing more Veterans who were not issued a diploma and April 24 is early out for PLCs.

Ms. Gildow, Elementary Principal, said had 90 percent attendance of parents at conferences; had testing last week for Math and this week for Reading; NWEA testing with younger students using data to recommend if should attend summer school; Cindy Swenson and Ms. Gildow will attend meeting May 6 on Title 1 stimulus moneys; kindergarten roundup at Motley was larger and Staples smaller than usual; Motley is receiving some 3M grants; had person from MN Reading Corp helping students who were struggling, anyone interested can apply on their website and they will receive a stipend for working, field trips are planned for May 11.

Mr. Schmitz, Middle School Principal, went over Middle School budget showing student counts budget summaries minus utilities, retirement showing site based budgeting aspect which will be a change for our district but will give ownership. He said we need to not have use it or loose it mentality. Staff will share ideas at their next meeting.

Mr. Peterson, high school dean of students/activities director, thanked everyone for their confidence and help in his new job; he said high school league has reclassified activities and can go on their website to see what they did; and May 23 is Awards Day.

Mr. Olsen, Middle School Dean of Students, said it is testing season; mentioned condolences on the loss of one of their custodian, Vic Blasing; parent teacher conferences were not well attended; and ropes course for 7th and 8th graders will be at Camp Shamineau next week.

Mr. Christoffersen, Buildings and Grounds Supervisor, also mentioned the loss of one of his custodians at Motley, Vic Blasing, who will be missed. He said they may hire for two part time positions eventually but right now will use subs; springs sports have started and he is setting up summer cleaning schedules.

Superintendent Schmitz' report was the presentation at beginning of meeting.

Committees: Policy - minutes from April 2 meeting; Curriculum - minutes from April 8 meeting were both in board packet; Stanton - met April 14 where DiGiovanni and Longbella reviewed Communications Coordinator position job description which came out to a grade 10, where it is at; Board Facilities Committee met April 20.

Other - Mr. Moore, Financial Coordinator/Food Service Director, said he needs to get his wish list in as State of Minnesota did 1.2M allotment to Foods/ School by site with 50% Free or Reduced lunches for $5,000 or greater equipment.

Upcoming Meetings/ Events Schedule:

Next Regular Monthly Meeting, Staples High School Media Center, May 18, 6:45 p.m.

Cur riculum Committee Mtg. April 21, 7 a.m., Motley Conference Room (Schmitt, Swecker, DiGiovanni) Board Negotiations Committee, May 7, 7 a.m., Motley Conference Room (Schmitt, Swecker)

Adjournment: Motion by Swecker, seconded by DiGiovanni to adjourn at 8:49 p.m. Motion Carried.

Chad Longbella, Clerk

Jennelle Shriver, Recording Secretary

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