PROCEEDINGS OF

April 14, 2009

The regular meeting of the Staples City Council was called to order by Mayor Etzler at 7:00 p.m. on Tuesday, April 14, 2009 at the Staples Government Center. Present were Mayor Etzler, City Council Members Carlson, Einerwold, Miles, Quance and Schmieg. Council Member Flaten was absent. Also present were City Administrator Mathews, City Clerk Lindaman, Community Development Director Nelsen, Public Works Director Klein, Police Chief Huber and other interested persons.

It was moved by Miles and seconded by Quance to approve the agenda as presented. Carlson, Einerwold, Etzler, Miles, Quance and Schmieg voted yes. None voted no. Carried.

It was moved by Carlson and seconded by Einerwold to approve the consent calendar items consisting of the minutes from the previous meeting and payment of the bills presented. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

It was moved by Quance and seconded by Schmieg to table consideration of a wage agreement with nonunion employees. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Police Chief Huber reviewed the Annual Police Department Report summarizing activities during 2006, 2007, and 2008.

It was moved by Quance and seconded by Miles to give Ordinance No. 480 its second reading and adoption amending sign regulations. Carlson, Etzler, Quance and Miles voted yes. Einerwold and Schmieg voted no. Carried.

It was moved by Quance and seconded by Miles to introduce Resolution No. 1466 authorizing publication of a summary of Ordinance No. 480 in lieu of the entire ordinance. Einerwold, Etzler, Quance, Miles and Schmieg voted yes. Carlson voted no. Carried.

It was moved by Carlson and seconded by Quance to approve a Purchase Agreement with Staple Food Corporation for the sale of approximately 16,372 square feet of property along east Highway 10. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

It was moved by Carlson and seconded by Quance to introduce Resolution No. 1467 accepting a grant agreement with the Minnesota Department of Transportation for the design of an airport snow removal equipment storage building and an environmental assessment for the construction of a parallel taxiway, and authorizing the Mayor and City Administrator to execute the agreement. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Proposed 2008 year-end financial adjustments were reviewed. It was moved by Quance and seconded by Miles to approve the following year-end budget amendments:
Budget Amendments:
Increase expenditures for housing
maintenance inspection services
28,000
Decrease fund balance 28,000
Increase revenues for court and
parking fines 14,000
Increase part-time police salaries
27,000
Decrease fund balance 13,000
Increase transfers to Permanent
Improvement Fund from Fire
18,000
Department for future fire truck
purchase
Increase transfers from Fire Department
to Permanent Improvement

Fund for future fire truck purchase
18,000
Increase revenues for camping
permits issued 4,300
Increase revenues for reimbursements
for nuisance grass mowing
2,400
Increase part-time park salaries
14,500
Decrease fund balance 7,800
Increase capital outlay for Dower
Lake contamination expenses
14,000
Decrease fund balance 14,000
Increase expenditures for electricity
usage in the Public Works Bldg
11,000

Increase revenues for the EDA Performance
Award 22,300
Increase expenditures for community
development related eligible
costs 22,300
Increase EDA expenditures for the
write-off of uncollectible loans
and rent 26,000
Increase EDA expenditures for
property purchases and building
removals 48,000
Decrease fund balance 74,000
Increase revenues for Small Cities
Housing Grant 201,000
Increase expenditures for administrative
services 33,000
Increase expenditures for amortization
of loans 23,000
Increase fund balance 145,00
Increase expenditures for street
development and paving 47,000
Decrease fund balance 47,000

Carlson. Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Council Member Einerwold reported on meetings of the Green Committee.

Public Works Director Klein reviewed the minutes of the April 6, 2009 Public Works Commission meeting. Upon the recommendation of the Commission, it was moved by Carlson and seconded by Miles to introduce Resolution No. 1468 amending the Customer Utility Deposit Policy. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Upon the recommendation of the Public Works Commission, it was moved by Carlson and seconded by Miles to give an ordinance its first reading granting Minnesota Power a franchise to operate an electric utility in the City. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Jim Jeziorski appeared before the Council to express concerns about the potential tax burden on residents and businesses of a library/City Hall project, the future of downtown businesses, and financial impacts to businesses of the Old Highway 10 Turnback Project.

City Administrator Mathews updated the Council on various projects and activities.

Discussion was held on the possibility of annexing Pine Grove Park and Dower Lake Park to the corporate limits. Discussion was also held on scheduling a City Council retreat.

It was moved by Miles and seconded by Quance to adjourn the meeting at 8:48 p.m. Carlson, Einerwold, Etzler, Quance, Miles and Schmieg voted yes. None voted no. Carried.

Approved: Chris Etzler, Mayor

Attest: Phil Lindaman, City Clerk

17pnc PROCEEDINGS OF SPECIAL MEETING

April 14, 2009

A special meeting of the Staples City Council was called to order by Mayor Etzler at 6:00 p.m. on Tuesday, April 14, 2009 at the Staples Government Center. Present were Mayor Etzler, City Council Members Carlson, Einerwold, Miles, Quance and Schmieg. Council Member Flaten was absent. Also present were City Administrator Mathews, City Clerk Lindaman and AttorneyChris Hood.

It was moved by Schmieg and seconded by Miles to close the meeting to consider strategy for labor negotiations. Carlson, Einerwold, Etzler, Miles, Quance and Schmieg voted yes. None voted no. Carried.

Discussion was held at the closed meeting on strategy for labor negotiations.

It was moved by Schmieg and seconded by Quance to reopen the meeting at 7:00 p.m. Carlson, Einerwold, Etzler, Miles, Quance and Schmieg voted yes. None voted no. Carried.

It was moved by Quance and seconded by Schmieg to adjourn the meeting at 7:00 p.m. Carlson, Einerwold, Etzler, Miles, Quance and Schmieg voted yes. None voted no. Carried.

Approved: Chris Etzler, Mayor

Attest: Phil Lindaman, City Clerk 17pnc